A. The Purchasing Office is responsible to ensure that the provisions of requirements contracts are strictly adhered to by the contractor, and monitoring by any city personnel authorized to place orders against the contract.
B. Since the user department utilizes the contracted services or products, they are in the best position to provide feedback information to the Purchasing Office regarding specific contractor performance. Any questions or problems the user has with a contract supplier must be brought to the attention of the purchasing agent for resolution.
C. A vendor evaluation form should be completed for every contract administered by the city. This form measures vendor product performance and may be used as a source of evaluation criteria on future contracts. Forms to be used to document vendor performance are included as exhibits in Appendix C.
(Res. 2008-011, passed 2-19-2008)