(a) In General. The Administrative Assistant/Confidential Secretary will coordinate between the different departments of the Municipality and maintain all records and correspondence, written or verbal, dealing with the Waste Water Treatment Department.
(b) Duties. The Administrative Assistant/Confidential Secretary shall produce and maintain personnel files, including employment related materials, background histories, personal information and disciplinary actions; produce and maintain separate confidential medical files on Department personnel; collate and compile annual reports based on Departmental information as directed by the Superintendent of Waste Water Treatment; produce and maintain Departmental grievance files; produce, compose and/or maintain confidential correspondences of the Superintendent and maintain necessary and related files concerning the same; produce and maintain any day-to-day calendar of events and/or activities and coordinate appointments of the Superintendent as required; produce and maintain financial papers, transmittals, transfers, requisitions, balances and the like concerning funds and expenditures of the Waste Water Treatment Department and its various divisions as directed by the Superintendent, including, but not limited to, petty cash funds; perform payroll functions concerning Waste Water Treatment Department personnel as directed by the Superintendent; refer and/or dispose of both public and confidential matters of importance relating to the Waste Water Treatment Department and the office of the Superintendent as may be received in person, in writing or via telephone, including citizen complaints; produce, gather and maintain confidential and financial information relating to and for the purposes of collective bargaining as may be required by the Superintendent or other appropriate administrative officials; and be responsible to the Superintendent for the security of files, materials and equipment; and maintain and manage office supplies as may be assigned.
(c) Required Knowledge, Skills, and Abilities. The Administrative Assistant/ Confidential Secretary must be familiar with Municipal financial techniques and have good oral and written skills. He or she must possess a friendly and mature personality and have the ability to operate a modern telephone system, a fax machine, a typewriter and ten-key and other modern computer equipment. He or she must also possess office management capabilities and be flexible in work hours and able to work some overtime.
(d) Basic Qualifications. The Administrative Assistant/Confidential Secretary must possess a valid Ohio driver's license and provide his or her own transportation to and from the job site. He or she should have the ability to enter difficult spaces to retrieve and transport vital records, including the ability to use steep stairways. He or she must be able to speak and understand the English language with a high degree of clarity. He or she must have a working knowledge of the following Windows computer programs: Word for Windows, Excel and Access. He or she should possess knowledge of waste water and laboratory terminology and Ohio EPA reporting and monitoring or be able to acquire such skills. He or she must have the ability to pass the Wastewater Operator 1 certification test within two years of employment, if so required by the Superintendent.
(Ord. 96-64. Passed 3-5-96.)