(a) Reimbursement may be made for travel when an employee or village officer uses his or her own vehicle, subject to the following standards and conditions:
(1) TRAVEL means trips required in the performance of official business, beginning, and ordinarily ending, at the village limits. Travel within the village limits is not compensable under this section.
(2) There is no official vehicle available or suitable at the time.
(3) Such travel is authorized in advance by the Mayor, or Village Administrator or department heads and other officials, and by department heads, for department employees.
(4) The authorized vehicle owner and operator assume all costs of operation during such travel.
(5) Reimbursement shall be made at the standard mileage deduction allowance rate set annually by the Internal Revenue Service for taxpayers who use their automobiles for business purposes. An account of all travel shall be submitted at the conclusion of the trip on an official form reporting the date, trip purpose, speedometer reading, make and license number of the vehicle and signature of the traveler with countersignature of the Mayor or Village Administrator.
(b) Travel under this section is contemplated only occasionally and only nominal funds are budgeted. Review of travel frequencies and fund balances should be made by authorized officials.
(Ord. 2844, passed 12-20-10)