(a) Full-time employees.
(1) A full-time employee is defined as an individual employed on a 40 hour per week, nine-, ten-, 11-, or 12-month basis per fiscal year; or an individual employed an average of not less than 30 hours per week on a 12-month contract shall be considered a full-time employee.
(2) Each full-time employee shall be eligible for vacation leave paid at the full-time employee's regular base rate on the basis of time earned or accrued in accordance with the following schedule:
Length of Continuous Service | Rate of Earned Vacation |
Upon completion of the first year of employment | 80 hours with full pay |
Second year through fifth year | 3.077 hours per biweekly period for an annual total of 80 hours |
Sixth year through tenth year | 4.615 hours per biweekly period for an annual total of 120 hours |
Eleventh year through twentieth year | 6.154 hours per biweekly period for an annual total of 160 hours |
Twenty-first year through separation or retirement | 7.690 hours per biweekly period for an annual total of 200 hours |
(3) Any full-time employee hired shall be granted years of service credit for that full-time employee's prior full-time employment with the State of Ohio or any other political subdivision thereof for purposes of determining and computing that employee's entitlement to vacation accrual under division (a)(2) above. The aforementioned vacation accrual based upon the granting of a full-time employee's prior years of service shall only take effect after that employee's first year of employment with the village or upon Council's approval of the service credit, whichever is later. The granting of years of service credit for a full-time employee as contemplated herein shall occur upon the approval of same by Council after Council has received, reviewed and verified all supporting documentation provided by the full-time employee seeking the years of service credit. The accrual rate will take effect the pay cycle after an employee's first year of employment with the village or upon Council's approval of the service credit, whichever is later.
(4) A full-time employee is entitled to compensation at that full-time employee's current rate of pay, for any earned but unused vacation leave that the full-time employee has accrued at the time of the full-time employee's separation or retirement, up to a maximum of 240 hours.
(5) Accrued vacation leave may be carried forward, but total vacation leave time in any period is limited to no more than six weeks or 240 hours. If an employee is estimated to exceed the maximum 240 hours during the upcoming year, that employee must schedule 120 hours of vacation leave time within the first six months of the calendar year.
(6) Vacation leave time must be scheduled ahead of time and may need to be rescheduled if an emergency in the village or department requires attendance at work, or as staffing needs dictate, at the discretion of the supervisor.
(b) Part-time employees. Part-time employees are not eligible for and do not accrue vacation leave.
(c) Holidays.
(1) Each full-time employee with at least 60 days of service prior to the month in which such holiday occurs, shall be entitled to eight hours or prorated hours (for those who work less than 40 hours per week) of holiday pay for the following holidays:
New Year's Day | Martin Luther King, Jr. Day |
Presidents' Day | Memorial Day |
Juneteenth | Independence Day |
Labor Day | Columbus Day |
Veterans' Day | Thanksgiving Day |
Day after Thanksgiving Day | Christmas Day |
(2) If any of the foregoing holidays falls on a Saturday, the Friday immediately preceding shall be observed as the holiday. If any of the foregoing holidays falls on a Sunday, the Monday immediately succeeding shall be observed as the holiday. However, when the actual holiday falls on a Saturday or Sunday, employees who are entitled to holiday pay and scheduled to work Saturday or Sunday will be paid holiday pay on the actual Saturday or Sunday date not the observed Friday or Monday date.
(3) Each eligible employee shall be entitled to two hours off, with pay, on Good Friday.
(4) Each eligible employee shall be entitled to four hours off, with pay, on the day before the Christmas Day holiday.
(5) Each eligible employee, after one year of service, shall be entitled to two personal days (eight hours each) of leave in addition to the holidays and time off set forth in division (c)(1) through (4) above. Such personal days, however, cannot be accrued.
(6) An employee entitled to holiday pay when on vacation, paid sick leave, or other paid leave will be paid holiday pay, not sick, vacation, or other paid leave pay. An employee shall not be paid for a holiday during an unpaid leave of absence or disciplinary action.
(7) Payment to an estate upon death. When an employee has earned regular pay, holiday pay, vacation pay or sick pay, and dies before receiving payment for same, his or her estate shall receive the pay that has accrued.
(8) For each holiday described above, eligible employees shall receive their normal hourly rate as holiday pay, regardless of whether or not they performed actual work on that holiday.
(Ord. 3050, passed 12-19-16; Ord. 3314, passed 11-6-23)