(a) The Design Review Board shall organize and adopt rules consistent with this chapter. The Board shall set a regular meeting time to hold meetings to discuss its business as necessary, provided that the Board shall meet not less than once per quarter. All meetings shall have previously announced agendas and be held in a public place, advertised in advance and open to the public.
(b) Three members of the Board shall constitute a quorum; however, a minimum of three members shall be required to cast an affirmative vote to take official actions.
(c) No voting member of the Design Review Board or advisor to the Board shall participate in the review of any item for discussion before such Board if such member or advisor has any direct financial interest in the property involved in such discussion.
(d) The Mayor shall appoint a village employee to serve as secretary of the Board. The secretary shall keep, or cause to be kept, a complete record of all decisions and actions of the Board including the reasons for making these. In addition, the secretary shall prepare an annual report of Board activities, cases, decisions, special projects and qualifications of its members.
(e) All rules and procedures, agendas, records, minutes, and annual reports shall be kept on file and available for review.
(Ord. 2803, passed 5-3-10)