In this article, unless the context otherwise requires:
Sec. 28-15(1). "Best value" means a technique in the competitive sealed bid process which permits the evaluation of objective criteria to determine the best overall value to the city.
Sec. 28-15(2). "Discussions" means communication with an offeror, bidder or respondent for the purpose of:
(a) Eliminating minor irregularities, informalities, or apparent clerical mistakes in the offer or response;
(b) Clarifying any offer or response to assure full understanding of, and responsiveness to, solicitation requirements;
(c) Resolving minor variations in contract terms and conditions; or
(d) Establishing the competency or financial stability of any offeror, bidder or respondent.
Sec. 28-15(3). "Invitation for bid" means all documents, written or electronic, whether attached or incorporated by reference, which are used for soliciting bids in accordance with the procedures prescribed in section 28-17.
Sec. 28-15(4). "Invitation for reverse auction bids" means all documentation, written or electronic, whether attached or incorporated by reference, which are used for soliciting bids in accordance with procedures prescribed in section 28-24.
Sec. 28-15(5). "Minor informality" means mistakes, or non-judgmental errors, that have negligible effect on price, quantity, quality, delivery, or other contractual terms and the waiver or correction of such mistakes does not prejudice other bidders, offerors or respondents.
Sec. 28-15(6). “Negotiations” means an exchange of information or any form of cooperation during which the offeror and the city may alter or otherwise change the scope of work, conditions, terms, and price, unless prohibited, of the proposed contract.
Sec. 28-15(7). "Proposal revision" means a change to a proposal made after the solicitation closing date, at the request of or as allowed by a contract officer, as the result of negotiation.
Sec. 28-15(8). "Request for proposals" means all documents, written or electronic, whether attached or incorporated by reference, which are used for soliciting proposals in accordance with procedures prescribed in section 28-18.
Sec. 28-15(9). "Request for qualifications" means all documents, written or electronic, whether attached or incorporated by reference, which are used for soliciting responses from qualified respondents in accordance with article V.
Sec. 28-15(10). "Request for quotation" means a process for small purchases as defined in section 28-16.
Sec. 28-15(11). “Responsible bidder, offeror, or respondent” means a person who has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance.
Sec. 28-15(12). “Responsive bidder “ means a person who submits a bid which conforms in all material respects to the invitation for bids.
Sec. 28-15 (13). “Reverse auction” means an electronic auction in which the role of the buyer and seller are reversed. In an ordinary auction (also known as a forward auction), buyers compete to obtain a good or service. In a reverse auction, sellers compete to obtain business. Bids shall be publicly posted throughout the auction to encourage competition.
Sec. 28-15(14). “Solicitation” means an invitation for bids, a request for technical proposals, a request for proposals, a request for qualifications, a request for quotations, an invitation for reverse auction bids or any other invitation or request by which the city invites a person to participate in a procurement.
(Ord. No. 10404, § 1, 5-15-07; Ord. No. 11296, § 1, 8-5-15)