APPENDIX A: PERSONNEL MANUAL.

Section

Section 1: General Provisions

   1.1   Disclaimer

   1.2   Purpose of policies

   1.3   Scope of coverage

   1.4   Availability of employee handbook

   1.5   Conflict with collective bargaining agreements and laws

   1.6   Departmental rules and procedures

Section 2: Classification of Positions

   2.1   Position types

   2.2   Position classification plan

   2.3   Job descriptions

Section 3: Compensation of Employees

   3.1   Compensation plan

   3.2   Original appointment

   3.3   Performance reviews

   3.4   Salary adjustments

   3.5   New positions

   3.6   Salary upon promotion

   3.7   Salary upon transfer

   3.8   Reclassification of position

   3.9   Temporary premium pay

   3.10   Overtime

   3.11   Holiday pay

   3.12   Workers' Compensation

   3.13   Paychecks

   3.14   Payroll deductions

   3.15   Time sheets

   3.16   Payments due deceased employees

   3.17   Court time travel and pay for former employees

Section 4: Recruitment and Employment

   4.1   Equal employment opportunity statement

   4.2   Disability and pregnancy accommodations

   4.3   Religious accommodation

   4.4   Recruitment of applicants

   4.5   Appointment

   4.6   Reappointment

   4.7   Employment of relatives/anti-nepotism

   4.8   Employee dating policy

   4.9   Mobile workforce policy

Section 5: Leave and Holidays

   5.1   Previously accrued benefits

   5.2   Vacation leave (excludes part-time firefighters/paramedic/EMT)

   5.3   Vacation accrual and use

   5.4   Vacation pay upon retirement

   5.5   Voluntary donations for catastrophic illnesses or injuries

   5.6   Sick leave (excludes part-time firefighters/paramedic/EMT)

   5.7   Unused sick leave at retirement and health insurance

   5.8   Unused sick leave at resignation or retirement and compensation

   5.9   Unused sick leave and additional IMRF service credit

   5.10   Funeral leave/family bereavement leave (excludes part- time firefighters/paramedic/EMT)

   5.11   Family and medical leave

   5.12   Disability leave

   5.13   Voting leave

   5.14   Personal leave (excludes part-time firefighters/paramedic/EMT)

   5.15   Civil leave-jury duty

   5.16   School visitation leave

   5.17   Military leave

   5.18   Holidays

   5.19   Emergency staffing policy

Section 6: Insurance Programs

   6.0   Non-union sworn personnel chiefs and commanders provisions sick leave

   6.1   Insurance benefit programs

Section 7: Other Benefits

   7.1   Deferred compensation

   7.2   Longevity pay (includes part-time employees and part-time firefighter/paramedic/EMT)

   7.3   Reimbursement for education expenses

   7.4   Programs ineligible for reimbursement

   7.5   Job related training programs

   7.6   Treatment plant operator certificate of license

   7.7   Fringe benefits

   7.8   Uniforms and equipment/non-union sworn officers

Section 8: Employee Conduct

   8.1   Attendance

   8.2   Outside employment

   8.3   Identification cards

   8.4   Gift ban

   8.5   Political activity

   8.6   Confidentiality

   8.7   Smoking

   8.8   Employee safety

   8.9   Village logo apparel

   8.10   Dress code policy

   8.11   Whistleblower policy

   8.12   Code of conduct policy

   8.13   Fraud prevention policy

Section 9: Technology

   9.1   Glossary of terms

   9.2   General information

   9.3   Privacy

   9.4   Guidelines for use

   9.5   Administration of technology resources

   9.6   Confidentiality

   9.7   Security

   9.8   External communications

   9.9   Email

   9.10   Local area network

   9.11   Personal/non-village owned equipment

   9.12   Personal cell phone

   9.13   Reporting policy violations and enforcement

   9.14   Telecommunications (telephones, cell phones, faxes, radios)

   9.15   Social media policy

Section 10: Disciplinary Actions

   10.1   General

   10.2   Disciplinary steps

   10.3   Appeal of termination

Section 11: Personnel Records

   11.1   Personnel files

   11.2   Change in personal information

Section 12: Finance

   12.1   Travel expenses

Section 13: Credit Card Usage

   13.1   Village authorized credit care use

   13.2   Guidelines

   13.3   Cardholder responsibilities

   13.4   Village internal control procedures

Section 14: Employee Training

   14.1   Orientation of new employees

   14.2   Scheduling of training

Section 15: Employee Relations

   15.1   Anti-harassment

   15.2   Diversity, equity, and inclusion code of conduct

   15.3   Employee assistance program

Section 16: Employee Health

   16.1   Physical examinations

   16.2   AIDS policy

   16.3   Drug and alcohol policy

Section 17: Safety

   17.1   Weapons possession policy

   17.2   Workplace violence/active shooter policy

Section 18: Forms and Sign Off Sheets

   18.1   Employee Handbook Acknowledgment Form

   18.2   Social Media Policy Acknowledgment Form

   18.3   Discrimination and Harassment Policy Acknowledgment Form

   18.4   Discrimination and Harassment Sign Off Sheet

   18.5   Mobile Workforce Request Form

   18.6   Mobile Workforce Agreement Form

   18.7   Village of Romeoville Seminar Summary

   18.8   Travel Authorization & Expense Report 1

   18.9   Travel Expense Report 2

   18.10   Credit Card Expense Report Form

   18.11   Educational Plan for Tuition Reimbursement

   18.12   Tuition Reimbursement Agreement

   18.13   Outside Employment Disclosure

   18.14   Outside Employee Request Form

   18.15   Outside Employee Request Form - Police

   Exhibit A: Fire Department Provisions

   Exhibit B: Non-Union Sworn Personnel (Chief and Commanders)