Technology resources are provided for employee use for business purposes and remain the property of the Village. Users have no expectation of privacy in the use of Village technology resources, including the creation, entry, receipt, storage, or transmission of data. All data generated by, created, entered, received, stored, or transmitted via the Village's technology resources is Village property, and the Village may, without prior notice, access, search, monitor, inspect, review, or disclose all such data and use of technology resources. Additionally, any use of your personal cell phone, tablet, etc. like text messages concerning Village business is FOIA-able.
There are now cameras located throughout village buildings and parking lots to ensure employee safety and to document any incidents that may occur with residents, vendors, and or other visitors at our facilities and other village owned properties.
Global Positioning System (GPS) devices are used for reporting items such as location, condition, or current operational state of Village assets. Some Village equipment, including, but not limited to, cell phones, mobile devices, computers, and vehicles may have GPS devices attached or built in and enabled for management and reporting purposes. The Village may monitor such devices at any time for any lawful purpose. Any alteration to disable the device or prevent it from functioning properly is prohibited and will be investigated and fully prosecuted of the law.
Users specifically consent to the access by and disclosure to the Village of information created, entered, transmitted, or received via the Village's technology resources that are stored by a third-party electronic communication service or remote computing service and have no expectation of privacy in such information.
In addition, the information generated by, created, entered, received, stored or transmitted via the Village's technology resources may constitute a public record subject to disclosure pursuant to the Freedom of Information Act, subpoenas, and other lawful requests for information. Employees may have rights of access to information about themselves contained in computer files, as specified in state, federal or international laws. Files may be subject to search under court order. In addition, technology staff reserves the right to access any Village equipment to protect the integrity of computer systems or network. Except for Police Department records, the FOIA Officer assigned to each department will process such requests for information. Any employee who receives a request by a third-party to disclose information should direct the request to their respective FOIA Officer. Requests for Police records are processed by and should be directed to the Police Records Manager.
(Ord. 23-1853, passed 5-3-23)