Any full-time Village employee who personally suffers from a catastrophic illness or injury and who has exhausted all paid leave benefits provided by the Village may request voluntary donations of accrued time from other regular Village employees. The employee will submit a written request to the Village Manager stating the facts, showing the need for his/her request and the nature and extent of the catastrophic illness or injury. The written request must also include the availability of disability payments from the Police or Fire Pension Funds, I.M.R.F., Social Security, etc. Any employee requesting donated time for himself/herself must be totally disabled from performing all work for the Village.
Any full-time Village employee, whose spouse, son/stepson, or daughter/stepdaughter, under the age of twenty-three (23), or dependent residing in the same household with the Village employee suffers from a catastrophic illness or injury, may also request, in writing, that the Village Manager request voluntary donations of accrued time from other full-time employees. The request to the Village Manager must state the facts showing need for the request, the nature and extent to the catastrophic illness or injury and demonstrate a severe and unusual financial hardship on the affected regular employee. The request for voluntary donation of accrued time must come from the affected employee and may not be requested by any other person or organization on behalf of the affected employee.
The decision to solicit the Village work force for voluntary donations of accrued time rests solely with the Village Manager, and the appropriateness of the solicitation will be determined on a case-by-case basis. The Village Manager may request and require personal financial information and medical documentation from the requesting employee prior to approving any solicitation of the Village work force.
Any full-time Village employee can submit a written request to his/her Department Manager or Human Resources to voluntarily donate any accrued time to assist a fellow employee. Any accrued time in four (4) hour blocks of time may be donated, and any donated time will be permanently deducted from the earned account of the donating employee. Only one solicitation will be permitted for any one individual per calendar year. The solicitation will be for a thirty (30) calendar day period.
Each Department Manager will be responsible for forwarding the written request for donated time to the Human Resources Manager. The Human Resources Manager will make the appropriate deductions from the account of the donating employee.
At the end of the thirty (30) calendar day solicitation period, the Human Resources Manager will convert all donated hours from employees into hours for the recipient requesting the donations. The payments will be made on biweekly paydays until the hours are depleted. The payment will be treated the same as ordinary income and taxed at the employee normal rate.
(Ord. 23-1853, passed 5-3-23)