(a) Acceptance of Gifts and Grants. The Director of Human Resources is authorized to accept gifts and grants from public or private entities, as they become available, to conduct the Well-Being Program ("Program") and to provide incentives describe in division (b) below. The Director of Human Resources is further authorized to file all papers, execute all documents, and enter into agreements necessary to apply for, accept, and receive the gifts and grants and, upon acceptance of gifts or grants under this section, the grant or gifts shall be appropriated for the purposes of this section.
(b) Purchase and Provide Incentives.
(1) The Director of Human Resources is authorized to expend funds received for the Program to provide incentives to City employees who participate in the Program. These incentives may include, but are not limited to, gift cards, savings matches, goods, such as software, exercise equipment and books, and professional services, such as counseling, coaching, advising and planning on personal and financial matters.
(2) The Director of Human Resources shall promulgate procedures and regulations for the operation, maintenance, and duration of the incentives under the Program.
(c) The Director of Human Resources is authorized to enter into one (1) or more standard purchase and requirement contracts duly let to the lowest and best bidder after competitive bidding for the purchase of materials, equipment, supplies, and services necessary to conduct the Program and to purchase incentives; and to enter into one (1) or more professional services contracts to provide Program-related services to employees as incentives, deemed by the Director of Human Resources to be necessary to conduct the Program.
Any purchase made by standard purchase or requirement contract under this section shall be made by the Commissioner of Purchases and Supplies. The selection of a professional consultant or consultants made under this section shall be made by the Board of Control upon the nomination of said Director of Human Resources from a list of qualified consultants available for such employment as may be determined after a full and complete canvass by the Director of Human Resources for the purpose of compiling such a list. The compensation to be paid for such services shall be fixed by the Board of Control. Professional services contracts herein authorized shall be prepared by the Director of Law, approved by the Director of Human Resources, and certified by the Director of Finance.
(d) That under Section 108(b) of the Charter, the purchases authorized by this section may be made through cooperative arrangements with other governmental agencies. The Director may sign all documents that are necessary to make the purchases, and may enter into one or more contracts with the vendors selected through that cooperative process.
(e) The costs of contracts for the purchase of incentives authorized by this section shall not exceed one hundred thousand dollars ($100,000.00) annually, and the costs of all contracts authorized by this section shall be paid from any available grant monies appropriated for this purpose, any grant monies or other monies received under this section, annual appropriations made for such purpose, and other funds approved by the Director of Finance.
(Ord. No. 404-2021. Passed 6-7-21, eff. 6-9-21)