1. City staff shall review applications, identify potential issues and concerns, and work with the applicant to propose possible solutions to resolve those identified issues and concerns. The City staff review shall include the City Clerk or designee, and representatives of the Police, Fire, Emergency Medical Services, Public Works, Parks and Recreation, and Community Development Departments. Additional City staff from other departments may assist with the review depending upon the details of the proposed event.
2. The Parks and Recreation Department shall review special event permit applications for events held exclusively within a City park or greenway in accordance with City park policies, rules, and regulations that do not require City staff from multiple departments as part of the planning or execution of the event and do not cause anticipated significant impact to nearby public streets or other City property.
3. City staff shall consider, at a minimum, the following criteria in reviewing the special event permit application. City staff reserves the right to consider additional criteria in its review as deemed necessary.
A. Whether the applicant has supplied all of the requested information to City staff.
B. Whether the applicant has obtained necessary permits involving the sale of alcoholic beverages, tents or inflatables, amplified sound, fireworks, temporary signs, and any applicable building permits.
C. Whether the applicant has previously held events of similar size and scope within the City.
D. Whether the date, time, size, or location of the event would substantially interrupt the safe and orderly movement of pedestrian and vehicular traffic in the vicinity of the event's location.
E. Whether the concentration of persons or the closure of a public street at the event would unduly interfere with proper fire and police protection of, or other emergency service through, the event or to areas adjacent to the event's location.
F. Whether the estimated number of participants or attendees or the size or type of event equipment is sufficient to close a public street, or if there is an alternative available to closing a public street.
G. Whether another special event permit has already been granted for substantially the same date, time, or location within the City.
H. Whether the size or time of the event would require so great a diversion of the City police department as to prevent normal police protection at another previously scheduled event in the City.
I. Whether City personnel necessary to regulate and monitor the event can reasonably be made available.
J. Whether the event is reasonably likely to cause injury to persons or property and if there is adequate planning for crowd control of participants or attendees.
K. Whether adequate sanitation or other health facilities will be available at the event.
L. Whether there is a sufficient number of parking places within a reasonable distance to accommodate the number of vehicles expected.
M. Whether the time, size, or nature of the event is compatible with the normal activity at that location.
N. Whether the proposed use or event will likely have a significant adverse environmental impact.
O. Whether negative police or other reports of past activities held or sponsored by the applicant or in the same location merit a recommendation of denial.
P. Whether the applicant, including its employees, agents, and volunteers, have violated City Code provisions or City policies at past events.
Q. Whether the applicant has timely paid the City all fees due and owing under any City Code provision or City policy.