(a) The Equal Employment Opportunity Coordinator of the City shall be responsible for the monitoring of all public contracts with the assistance of the Equal Opportunity Specialist and the prime purchasing agent of the City, the Safety-Service Director. An equal employment opportunity file shall be maintained containing the following pertinent information:
(1) Affirmative action programs for all prime contractors and subcontractors;
(2) Copies of all prime contractors and the name of their equal employment opportunity officer;
(3) Copies of contract award letters;
(4) Documentation of minority bid solicitation;
(5) Minutes of the pre-award conference;
(6) Monthly/quarterly equal employment opportunity manpower reports;
(7) Memos of phone conversations with contractors regarding compliance;
(8) Copies of all correspondence with contractors regarding compliance;
(9) Documentation of all attempts to get voluntary compliance; and
(10) Minutes of all show cause hearings.
(b) The Equal Opportunity Specialist and the Affirmative Action Officer shall also be responsible for designing and implementing the required manpower reports to be submitted by contractors.
(Ord. 83-90. Passed 4-4-83.)