A. There is hereby created and established in the finance office of the city, a fund to be designated “city of Chico revolving fund” with a maximum appropriation thereto at any one time of $5,000.
B. Said fund shall be used, and disbursements shall be made therefrom, for the following purposes, by the finance director:
1. A sum not to exceed $500.00 shall be maintained under the direction and control of the finance director as a petty cash fund for the purchase of materials and supplies and reimbursement of employee expenses in amounts not exceeding $25.00, and for postage, shipping and mailing costs;
2. The remaining balance of said fund so created shall be deposited in a checking account and advances made therefrom to city personnel for travel expense while traveling upon the business of the city or as reimbursement to said personnel after such expenses have been incurred; and for purchasing postage for the city- operated postage meter.
C. Advances shall only be made therefrom in those instances where the purpose for which the advance or reimbursement is to be made has been authorized and a sum budgeted therefor in the city budget, and the finance director determines that unexpended funds remain in such budget item.
D. When an advance or reimbursement is made to city personnel, such shall be made upon a form approved by the finance director. Monthly, the finance director shall present all such claims to the city council for approval as a charge against the proper budgeted item, and when so approved, the fund hereby established shall be reimbursed to the extent of such claim. In the case of the petty cash fund, claim forms with proper receipts attached shall be placed therein and reimbursement to said fund for the total of all disbursements made therefrom shall be made from the revolving fund.
(Res. No. 46 77-78, Res. No. 176 80-81, Res. No. 133 95-96 §1)