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(a) City officials and employees shall be entitled to use city-owned computers to perform their duties as approved by the Mayor and/or department heads. All computers and applications, including software, e-mail, internet and the like shall be used for city business only. Using computers for sexually oriented material, gambling or anything that is disruptive to city business is strictly prohibited and may result in disciplinary action, including termination.
(b) The Director of Information Technology shall assign passwords to each employee after approval by the Mayor and/or department heads. In addition, he or she shall also approve the installation of any software on computers for the purpose of compatibility. Use of e-mail or the internet is not personal, confidential or subject to any privacy consideration, and all computers shall be monitored by the Director of Information Technology.
(c) Each department head may adopt and implement additional or supplemental rules and regulations on the use of computers in their department. This may include what websites are accessible to employees to perform their duties, what programs (software) each employee may use, disaster recovery plans and the like.
(Ord. 2004-243, passed 11-1-2004)
City officials and employees may use city-issued cellular telephones in the performance of their duties for the city in accordance with the following.
(a) The Mayor shall approve to whom a cellular telephone is issued.
(b) The Mayor and Director of Finance shall be responsible for selecting a cellular telephone program that will minimize the cost to the city.
(c) All charges for cellular telephones shall be made to the respective department’s expenditures budget account for telephones.
(d) City-issued cellular telephones shall be used for city business only. If a city-issued cellular telephone is used for personal use, and such use causes additional charges to the city because of the billing plan in effect, the employee causing additional charges shall immediately reimburse the city for those charges.
(e) The Director of Finance and department heads shall establish a system to ensure that city-owned cellular telephones are being used only for city business.
(f) Officials and employees using city-issued cellular telephones contrary to the above provisions may have their use of such telephone revoked and possibly be subject to further disciplinary action.
(g) Employees choosing to use their personal cell phone for city business in lieu of receiving a city-issued cell phone shall be eligible to receive a stipend of $25 per month for a regular plan, $35 per month for an extended plan or $60 per month for a smart phone plan, however, such stipend shall be limited to the discretion of the department head and the Mayor.
(Ord. 2005-76, passed 5-2-2005; Ord. 2011-208, passed 11-7-2011)
The Council of the city hereby approves the purchase of the following items for officials, employees and the general public, and designates their purchase and use as public purpose:
(a) Beverages, meals and/or refreshments for:
(1) Staff and/or department head meetings conducted by the Mayor at a cost not to exceed $10 per expected attendee;
(2) Holiday gatherings, Recreation, Seniors and Arts Center events where program fees assist with the cost;
(3) Council meetings and Council work sessions at a cost not to exceed $10 per expected attendee; and
(4) Special events recognizing an official or employee at a cost not to exceed $5 per expected attendee.
(b) Breakfast, lunch or dinner meetings conducted by the Mayor, or member(s) of Council or department head(s) with business and/or community representatives;
(c) Awards and other items of appreciation presented by the Mayor or Council to city officials, employees and the general public not to exceed $100;
(d) Flowers and other items related to condolences or get-well wishes sent by the Mayor or Council to officials, employees or the public not to exceed $100; and
(e) Alcoholic beverages are prohibited. The purchase of alcoholic beverage with public funds received by the city is strictly prohibited. This prohibition does not apply to city operations where a liquor license is required and has been obtained.
(Ord. 2006-90, passed 6-19-2006; Ord. 2010-43, passed 2-16-2010)
Drug and alcohol testing programs applicable to employees who are not covered by a collective bargaining agreement will be administered in accordance with the most recent policy approved in legislation, a copy of which shall be maintained in the Office if the Clerk of Council in addition to the Human Resources Department.
(Ord. 2010-3, passed 1-19-2010)