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(a) The unclassified service of the city shall comprise the following positions, which shall not be included in the classified service:
(1) All officers elected by popular vote, or persons appointed to fill vacancies in such offices;
(2) The members of all boards and commissions;
(3) Heads of departments appointed by the Mayor of the city, including:
A. Director of Finance;
B. Director of Law;
C. City Engineer;
D. Director of City Services;
E. Police Chief;
F. Fire Chief;
G. Director of Planning and Community Development;
H. Chief Building Official;
I. Director of Water Reclamation;
J. Director of Recreation;
K. Grantwood Park Manager;
L. Public Works Commissioner;
M. Director of Human Resources;
N. Director of Senior Services;
O. Director of Solon Center for the Arts;
P. Director of Information Technology; and
Q. Clerk of Council.
(4) Any person employed by the City Council;
(5) Clerk of Mayor Court;
(6) Mayor’s Secretary;
(7) Assistant heads of departments;
(8) Secretaries to heads of departments;
(9) Assistants to the Director of Law and the Director of Finance;
(10) Deputies and assistants of elective or principal executive officers authorized to act for and in the place of their principals or holding a fiduciary relation to their principals;
(11) Professional staff and other employees who possess such specialized skills or training that testing for requisite merited fitness would be impracticable, as determined by the Civil Service Commission, including but not limited to:
A. Manager Second Shift;
B. Manager of Fleet Maintenance;
C. Manager of City Sewers and Drainage;
D. Manager of Information Technology;
E. Manager Administration;
F. Manager of Streets and Landscape;
G. Manager of Solid Waste;
H. Manager of Monitoring Division;
I. Manager of Maintenance;
J. Manager of Operations;
K. Supervisor of Accounting;
L. Construction Project Administrator;
M. Economic Development Manager;
N. Planner II;
O. Docket Clerk;
P. Assistant to the Clerk of Council;
Q. Animal Warden;
R. Assistant Supervisor Recreation Department;
S. Golf Pro;
T. Supervisor Recreation Programs;
U. Grounds Supervisor of Golf Course;
V. Contract Compliance Officer;
W. Systems Records Manager;
X. Deputy Tax Auditor;
Y. Administrative Coordinator;
Z. Facility Manager;
AA. Golf Course Manager;
BB. Clerk of Council.
(12) In addition to the employees listed above, up to four clerical and administrative support employees for each of the principal appointive executive officers, boards, or commissions of the city authorized to appoint the same, except the Civil Service Commission of the city;
(13) Employees appointed to administrative staff positions for which the appointing authority is given specific statutory authority to set compensation;
(14) Such students in normal schools, colleges, and universities of the State of Ohio who are employed by the city in student or intern classifications;
(15) Such unskilled labor positions as the Civil Service Commission may find it impracticable to include in the competitive classified service; provided such exemptions shall be by order of the Commission, duly entered on the record of the Commission with the reasons for each such exemption;
(16) Employees who receive temporary or intermittent appointments, per R.C. § 124.30 or city ordinance or City Civil Service Rule;
(17) Seasonal employees;
(18) Auxiliary Police Officers;
(19) Auxiliary Firefighters;
(20) Part-time employees;
(21) Persons who lose their classified status due to a conviction of a felony within the meaning of R.C. § 124.34;
(22) Other positions designated as unclassified by ordinance or charter provision or other law.
(b) Omission of any unclassified position or person from the foregoing specific list(s) of unclassifieds shall not be construed as an intention to render that person or position classified.
(c) There mere failure of an employee’s appointing authority to file a statement with the Commission indicating that the employee is in the unclassified civil service, or the mere late filing of such a statement, does not prevent the employee from being in the unclassified service.
(a) The rates of pay for all employees shall be defined in the city’s Wage and Salary Schedule. Said Schedule shall provide for a minimum, midpoint and maximum amount of compensation, as well. The Mayor is hereby authorized to fix the compensation for an employee based upon said schedule dependent upon the efficiency, merit and seniority of an employee, or any other consideration which is deemed pertinent. In the event that the Mayor determines that an employee, newly hired and/or promoted, should be paid at a rate beyond the midpoint, approval of the Council Finance Committee shall be required.
(b) Commencing January 1, 2003, all employees of the city shall be paid on the same bi-weekly payday or every other Friday. The amount of pay shall be for what each employee earns in the two-week pay period concluding or ending the week before each payday. In the case of salaried and/or modified salaried employees, their bi-weekly earnings shall equate to the annual amount for their respective grade and step in the current pay scale, for the period between and including the dates of January 1 to December 31 each year.
(c) Effective January 1, 2003, the annual appropriation for payroll shall be based upon the amount earned and payable (not paid) to employees between and including the date of January 1 to December 31.
(Ord. 1998-25, passed 5-18-1998; Ord. 2002-219, passed 10-7-2002)
(a) Generally. Except as otherwise provided in this section, and except for those employees defined as exempt, employees shall be compensated for hours in excess of 40 scheduled hours worked per calendar week at the rate of one and one-half times their established hourly compensation. For computation purposes, the basis for 40 scheduled hours of work shall include any approved paid leave time for vacation, sick, holiday, personal and compensatory time.
(b) Compensatory time. In lieu of overtime compensation, and with the concurrence of an employee’s department head, an employee may accumulate not more than 40 hours of compensatory paid time off. Such time shall be calculated at the rate of one and one-half hours of compensatory time for each hour of overtime worked.
(c) Employees in Departments of Police Service, Engineering, Building, Water Reclamation and Information Systems. Non-exempt employees in the Departments of Police Service, Engineering, Building, Water Reclamation and Information Systems who are required to work on an emergency basis on Christmas, Thanksgiving and New Year’s Day shall be compensated for such service at the rate of two times their hourly rate of compensation for hours worked. Employees in these Departments who are called out to perform services on behalf of the city shall be paid for not less than three hours, provided that such call-out service is not contiguous with regularly scheduled work hours.
(d) Other full-time employees.
(1) Hourly paid employees assigned to clerical duties at evening meetings shall be paid a minimum of one hour at a rate of time and one-half for such meeting provided the meeting is not part of regularly scheduled work day hours.
(2) For time in excess of one hour at such meetings, payment shall be made in increments of 15 minutes (rounded upwards) at time and one-half.
(e) Approved flexible work schedule exception. If the Mayor or the Mayor’s designee and the employee’s department head approve, and a non-exempt full-time employee elects to work a 40 hour per week work schedule other than five, eight-hour days, then such an employee shall be compensated at the rate of one and one-half times their established hourly compensation only for those hours worked in excess of 40 hours per week.
(Ord. 1998-25, passed 5-18-1998; Ord. 2001-185, passed 7-16-2001; Ord. 2002-106, passed 5-6-2002; Ord. 2004-238, passed 11-1-2004; Ord. 2010-281, passed 12-20-2010; Ord. 2012-201, passed 8-20-2012)
(a) Employees of the Service Department shall be compensated for their standby status from the beginning of their assigned 12-hour shift on Saturday or Sunday for snow and ice removal at a rate to be determined annually for time in on-call status.
(b) Policies and procedures will be approved by the Director of Finance, the Director of Human Resources and the Director of City Services.
(Ord. 2018-02, passed 1-16-2018)
(a) Generally. For purposes of vacation, each full-time employee of the city shall be entitled to vacation pursuant to this section based upon his or her total years of service with the city. Eligibility for vacation shall commence no sooner than one year from an employee’s date of hire as a full-time employee, provided that such employee has worked a minimum of 1,040 hours in the preceding 12 months of his or her anniversary date.
(b) Calculation of prior service. For purposes of computing an employee’s service time for vacation entitlement, those employees hired prior to July 5, 1987 shall be given credit for service time with the state or any of its political subdivisions. For those employees hired on or after July 5, 1987, they shall be entitled to service time with the city only, except for the following:
(1) The Mayor may grant service credit in a negotiated amount not to exceed the years of prior similar service, either public or private, to newly hired department heads with the title of Director or Chief. Independent documentation of prior service from a previous employer must be provided to the Mayor and Finance Department before such vacation time is added to the employee’s vacation entitlement.
(2) In instances where full-time employees had prior service credit with the city on a part-time basis, credit shall be given for such part-time service with the city based upon the number of hours actually worked as a part-time employee in relation to 2,080 hours for a full year of credit.
(c) Eligibility.
(1) A. Effective January 1, 1998, and thereafter, each eligible full-time employee of the city shall be entitled to vacation based upon his or her total years of service on the anniversary date of hire, provided that the employee has worked or was paid compensated absence time for a full year prior to his or her anniversary date, as follows:
Years of Service | Vacation Time (Weeks) |
Years of Service | Vacation Time (Weeks) |
1 to 4 | 2 |
5 to 11 | 3 |
12 to 14 | 4 |
15 to 16 | 4 and 1 additional day |
17 to 18 | 4 and 2 additional days |
19 to 20 | 4 and 3 additional days |
21 to 22 | 4 and 4 additional days |
23 to 25 | 5 |
26 to 30 | 5 and 1 additional day for each year from 26-30 years* |
30 or more | 6 |
*effective on the anniversary date of each individual employee beginning in 2016 calendar year
B. If an employee was not paid for a full year prior to his or her vacation anniversary date, and was on unpaid leave of absence, he or she shall not earn or accrue vacation time during their unpaid leave. An employee that has unpaid leave shall have his or her vacation entitlement adjusted accordingly on his or her following vacation anniversary date only, and not future vacation anniversary dates following a fully paid year.
(2) The Mayor may, however, grant vacation time to a newly hired department head to be used between the date of hire and the date the new department head would first be credited with a full two weeks (ten days), or an annual complement of vacation time under the existing vacation system. The amount of vacation time granted to the new department head for this purpose shall not exceed ten days of vacation, and shall not be used until after three full months of employment with the city. No payments shall be made for any unused portion of this vacation time if and when the new department head resigns.
(3) The position of Mayor shall receive three weeks of vacation per year during the first term in office, and four weeks vacation per year for each term thereafter.
(d) Unused vacation. All vacation shall be taken during the 12-month period following the employee’s anniversary date of hire, and shall be forfeited if not used by the next anniversary date, unless the Mayor approves the carryover of unused vacation time. The request to carryover unused vacation time must be made to the Mayor’s office prior to the anniversary date on which it would have been forfeited. City Council shall be informed annually of employees who had vacation carryover approved and the amount.
(e) Vacation due upon termination. In the event of termination of employment with the city for any reason except disciplinary discharge, each full-time employee of the city shall be entitled to payment for unused and accrued vacation in proportion to the days actually worked if he or she had been continuously employed.
(Ord. 1998-25, passed 5-18-1998; Ord. 2001-17, passed 2-5-2001; Ord. 2001-126, passed 5-7-2001; Ord. 2002-102, passed 7-1-2002; Ord. 2007-74, passed 4-16-2007; Ord. 2015-215, passed 10-5-2015)
(a) Full-time employees. All full-time employees of the city, who are not covered by a collective bargaining agreement, shall be entitled to the following paid holidays: New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day and two personal days. In the event that the service demands of a particular department require that an employee work on any of these holidays, the employee shall be permitted equivalent paid time off for each such holiday worked. If an employee is not afforded paid time off for a holiday worked, he or she shall be paid for such holiday at his or her regular rate of pay in effect when the holiday occurs, after the end of the calendar year in which the holiday occurred, provided that no more than three such holidays are permitted in any calendar year.
(b) Part-time employees. Only individuals in part-time positions who are currently receiving holiday pay and hired prior to February 1, 2012, shall receive compensation for the following holidays commensurate with their average weekly hours worked: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas. (Example: an employee averages 20 hours a week would be paid for four hours on the holiday.)
(Ord. 2000-282, passed 10-16-2000; Ord. 2002-106, passed 5-6-2002; Ord. 2006-311, passed 12-18-2006; Ord. 2012-46, passed 2-21-2012; Ord. 2012-61, passed 3-5-2012; Ord. 2018-253, passed 12-17-2018; Ord. 2022-32, passed 2-7-2022)
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