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(a) Employees of the city who are required to attend a school or formal training session during their normal working hours shall receive their full pay, and the city shall pay for all required tuition, fees and related expenses. If an employee attends such program at times other than normal working hours, at the direction of his or her department head, the employee shall be compensated for such time at the rate of one and one-half times his or her hourly rate, or be provided with equivalent time off at the discretion of the employer. In this instance, the city shall cover the cost of tuition, fees and related expenses.
(b) In the event that an employee attends a school or formal training at times other than his or her normal working hours, and when not required by his or her department head, the city may, at its discretion, reimburse the employee for any required tuition, fees and related expenses, provided that the employee has obtained advanced written approval for said training from his or her department head and the Mayor.
(c) Employees who receive tuition reimbursement and voluntarily leave employment prior to three years from the date of their last reimbursement will be required to pay back all tuition reimbursement received within three years from the date of their resignation. Voluntary leave does not include disability retirement. The city may deduct amounts for this purpose from the departing employee’s final paycheck(s). The Director of Law may institute legal proceedings to collect any remaining unpaid tuition reimbursement.
(d) The administration is authorized to approve up to $31,500 annually in reimbursements for undergraduate courses and $10,500 annually for graduate courses at accredited colleges and universities located in the state.
(e) Employees requesting reimbursements for graduate courses/degrees must obtain the approval of the Finance Committee, Director of Finance and Director of Human Resources, in addition to the approvals required in division (b) above.
(f) City employees registering to participate in the Ohio Certified Public Management Degree is limited to two per semester.
(Ord. 1998-25, passed 5-18-1998; Ord. 2003-203, passed 9-15-2003; Ord. 2011-52, passed 5-16-2011)
The city shall make contributions of covered employees to the Police and Firemen’s Disability and Pension Fund of Ohio and to the Public Employees Retirement System of Ohio, whichever the case may be, consistent with the salary reduction plan requirements of § 414(h)(2) of the Internal Revenue Code. The pick-up is mandatory and no covered employee shall have the option of choosing to receive the contributed amounts directly instead of having them paid by the city to the Police and Firemen’s Disability and Pension Fund of Ohio or to the Public Employees Retirement System of Ohio, whichever the case may be.
(a) The city specifically acknowledges that the contributions, although designated as employee contributions for purposes of the Police and Firemen’s Disability and Pension Fund of Ohio and for purposes of the Public Employees Retirement System of Ohio, are to be paid by the city in lieu of contributions by its covered employees.
(b) The city shall pay to the Police and Firemen’s Disability and Pension Fund of Ohio and to the Public Employees Retirement System of Ohio the contributions designated as employee contributions, and it shall pay the same from the same source of funds used in paying salaries and/or wages to the covered employee.
(c) The Director of Finance is hereby directed to implement all procedures necessary in the administration of the pay of all persons to effect the salary reduction of all statutorily required contributions to the Police and Firemen’s Disability and Pension Fund of Ohio and to the Public Employees Retirement System of Ohio so as to enable the aforementioned covered employees to obtain the resulting federal and state tax deferments and other attendant benefits.
(d) The pick-up plan, as set forth in this section, may be amended from time to time to satisfy any additional requirements which may arise as a result of any future amendment to § 414(h)(2) of the Internal Revenue Code.
(e) The amount of the covered employees’ mandatory contributions to be picked-up by the city may be changed from time to time by legislation adopted by Council.
(Ord. 1998-25, passed 5-18-1998)
(a) All officers and employees of the city not specifically required to furnish an individual bond shall be covered by a uniform and/or blanket bond, which shall indemnify against losses through one of the following conditions:
(1) Failure of officers and employees covered thereunder to faithfully perform their duties or to account properly for all monies or property received by virtue of their positions or employment; and/or
(2) Fraudulent or dishonest acts committed by officers and employees covered thereunder.
(b) Any such blanket bond shall be approved as to its form and sufficiency of the surety by the Director of Law. The premium of any such blanket bond shall be paid by the city. When an elected or appointed official, while in the good faith discharge of his or her duties imposed by law or ordinance, is sued as a result of those duties, the Director of Law shall defend the official or require the Mayor to contract for outside legal counsel to defend said elected or appointed official.
(Ord. 1998-25, passed 5-18-1998)
The Director of Finance shall allow payment to be made under a bonus system for employees who cannot progress on the pay schedule, but who have earned a performance-based increase as recommended by their department head, with final determination by the Mayor. This bonus system may not exceed 3% of the employee’s annual base pay. The bonus shall be paid in part every payday in an amount divided by 24 or 26, depending on how many paydays the particular employee has per year and shall be paid for work performed in the pay period to each such payday.
(Res. 2000-320, passed 11-20-2000)
(a) City officials and employees shall be entitled to use city-owned computers to perform their duties as approved by the Mayor and/or department heads. All computers and applications, including software, e-mail, internet and the like shall be used for city business only. Using computers for sexually oriented material, gambling or anything that is disruptive to city business is strictly prohibited and may result in disciplinary action, including termination.
(b) The Director of Information Technology shall assign passwords to each employee after approval by the Mayor and/or department heads. In addition, he or she shall also approve the installation of any software on computers for the purpose of compatibility. Use of e-mail or the internet is not personal, confidential or subject to any privacy consideration, and all computers shall be monitored by the Director of Information Technology.
(c) Each department head may adopt and implement additional or supplemental rules and regulations on the use of computers in their department. This may include what websites are accessible to employees to perform their duties, what programs (software) each employee may use, disaster recovery plans and the like.
(Ord. 2004-243, passed 11-1-2004)
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