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(a) Notice and Hearing. In each budget cycle, the clerk shall publish in an official newspaper of the city a notice stating:
(1) That a public hearing will be held on the budget;
(2) The time and place of the hearing, which shall not be less than five days following the date of publication;
(3) The places where copies of the proposed budget are available for inspection by the public;
(4) Any other such noticing as may be required by state law for the adoption of the municipal fee schedule.
(b) First-Year Amendment and Adoption. After the public hearing before the adoption of the budget for the first year of a two-year budget cycle, the council may adopt and appropriate the budget for the first year by ordinance with or without amendment, provided that no amendment shall increase authorized expenditures to an amount greater than the total of estimated receipts and available funds, including reserve funds. If a two-year budget cycle is utilized, the budget for the second year shall be a spending plan and the council shall approve it only in concept.
(c) Second-Year Amendment and Adoption. After the public hearing before the adoption of the budget for the second year of the two-year budget cycle, the council may adopt and appropriate the budget for the second year by ordinance with or without amendment, provided that no amendment shall increase authorized expenditures to an amount greater than the total of estimated receipts and available funds, including reserve funds.
(Ord. 4274 § 2 (part), 1995)
During the fiscal year, the city manager shall amend the budgetary accounts of the city to reflect the following:
(a) Additional Appropriations. By a two-thirds vote, the council may make additional appropriations of receipts that are in excess of the total estimated receipts and appropriations contained in the adopted budget.
(b) Additional Positions. By a majority vote, the council may add positions to the table of organization.
(c) Transfer of Appropriations.
(1) By a majority vote, the council may transfer part or all of the unencumbered balance of any appropriation from one fund, department, office, or capital project to another;
(2) By written authorization, the city manager may direct the redistribution, within any department or office, of the unencumbered balance of appropriations within the departments or offices, provided that he or she shall not make transfers from the classification of utilities purchased for resale to any other object or make transfers between funds or transfers between departments without the affirmative vote of a majority of the council;
(3) By written authorization, the city manager may authorize a transfer of appropriation from the unallocated balance of the contingent account to any department, office or capital project. Funds shall not be transferred between the general fund and the enterprise funds, nor between operating and capital funds.
(d) Transfer of Positions. By written authorization, the city manager may transfer positions or assign personnel from any department or office under the control of the city manager to another in accordance with Article IV, Section 6(n) of the Charter.
(e) Inter-fund Transactions. In the event that appropriations and equivalent offsetting credits for allocated inter-fund services or transfers are affected by amendments to appropriations for direct expenditures or estimated revenue, the city manager may make corresponding adjustments to the inter-fund accounts so affected.
(f) Salaries and Benefits. Amendments to the Employee Classification and Compensation Plan adopted by the council pursuant to Article III, Sections 12, 18, and 21 of the Charter.
(g) Prior year Encumbrances. Appropriations that were encumbered by properly executed, but uncompleted, purchase orders or contracts at the close of the previous fiscal year may be carried forward and incorporated with appropriations of the current year.
(h) Municipal Fee Schedule. By a majority vote, the council may, by ordinance, add or change fees in the municipal fee schedule.
(Ord. 5360 § 1, 2015: Ord. 4274 § 2 (part), 1995)
The unencumbered balance of appropriations shall lapse at the close of the fiscal year. Reappropriations may be authorized by majority vote of the city council from the unencumbered balance of appropriations of one fiscal year to the next fiscal year before the approval of the budget closing ordinance as long as the Director of Administrative Services certifies that sufficient funds are available to be carried forward to the next fiscal year.
(Ord. 5274 § 1, 2014; Ord. 4274 § 2 (part), 1995)
(a) Submission to Council. The city manager shall prepare and submit a five-year capital plan to the council once every two years. This shall occur on or about two months prior to the final date for submission of a two-year proposed budget. In the second year of a two-year budget cycle, the city manager shall prepare and submit to the council only proposed changes to the capital plan that the council adopted in concept the previous year.
(b) The first year capital plan shall include:
(1) A message from the city manager;
(2) An overall financial summary;
(3) A list of all general governmental and utilities capital improvements which are proposed to be undertaken or continued during the ensuing five fiscal years, with appropriate supporting information as to the necessity for such improvements. Cost estimates, method of financing and recommended time schedules for each such improvement and the estimated annual cost of operating and maintaining the general governmental and utilities facilities to be constructed or acquired.
(Ord. 4274 § 2 (part), 1995)
(a) In accordance with Article III, Section 12 of the Charter, all expenditures made on behalf of the city directly or through any agency, except those required to be made by state law, must be made in accordance with the authorization contained in the appropriation ordinance and amendments thereto.
(b) No purchase or commitment therefor shall be made without the approval of the city manager as provided in Article IV, Section 6 of the Charter.
(c) No disbursement of city moneys shall be made except by warrant or check drawn on the city treasury and signed by the city manager or director of administrative services, except that the city manager or designee may approve in advance by voucher purchases from petty cash and the purchase of investment securities from banks by direct charge to the city's account.
(d) No disbursement of city moneys shall be made unless the obligation is supported by accounting evidence in proper form as required by the city manager and sufficient money is available. If such disbursement is from budget appropriations, there must be an adequate unencumbered balance in the fund, organization unit or project for the expenditure object described.
(e) No disbursement shall be made to or on account of employees for expenses incurred in the course of city business unless the municipal purpose served by such expenses is in conformity with rules and regulations established by the city manager.
(f) No disbursement shall be made to or on account of employees of the city for personal use or benefit except as provided in the compensation plan adopted by the council.
(Ord. 4274 § 2 (part), 1995)
(a) Revenue of known amounts due the city from specified sources will be accrued on bills prepared by the director of administrative services. Such bills and other revenue and receipts, including interest earnings, shall be collected when due by the director of administrative services and promptly deposited in designated banks.
(b) All city money collected or received by any other department or agency of the city shall be deposited promptly with the finance director or in designated banks. The city manager shall establish written procedures for the proper handling and safekeeping of cash by city employees.
(c) All checks or other bills of exchange payable to the city shall be endorsed by the director of administrative services "for deposit only" to the demand bank account of the city.
(Ord. 4274 § 2 (part), 1995)
(a) The city manager may cancel an account receivable, provided that bills which are or may become a lien on property or bills that represent legal claims by the city shall require the additional approval of the city attorney before they may be canceled.
(b) The city manager may refund overpayments or erroneous payments. Account guarantee deposits collected from utilities customers may be refunded by the city manager.
(Ord. 4274 § 2 (part), 1995)
(a) In accordance with the Government Code, the director of administrative services shall designate banks for the deposit and, upon proper warrant from the city manager, the disbursement of city moneys.
(b) After taking into account the amounts necessary to meet the current and pending cash requirements of the city, the director of administrative services may arrange for term deposits, or investment in securities authorized by law, of the treasury balance.
(c) All securities shall be placed in and maintained under safekeeping agreement with a state or national bank designated by the director of administrative services. No officer or employee of the city shall take delivery or otherwise have access thereto other than by specific authorization of the council approved by the city manager.
(Ord. 4274 § 2 (part), 1995)
The city manager shall obtain and maintain in force such policies and contracts of insurance or fidelity bonds as are necessary to protect the city from severe financial or property loss subject to the following policy:
(a) The city may assume the risk of loss when:
(1) In the judgment of the city manager, insurance coverage is not obtainable at a reasonable premium;
(2) In the judgment of the city manager, the estimated amount of a potential single property loss from a particular risk is less than $100,000.00;
(3) Deductible or excess coverage is obtainable provided that the total dollar amount of loss retention annually or per occurrence for all policies in force shall not exceed $5 million.
(b) The city may obtain full or partial insurance coverage for its exposure to all liability claims other than those arising from workers compensation; provided, however, such liability coverage includes the cost of claims investigation and litigation when such costs are not anticipated in the city budget.
(c) When coverage is obtained through a licensed agent or broker or association thereof, such procurement and other services shall be governed by a written agreement with the city.
(d) Placement of insurance coverage shall be limited to companies which maintain policyholder reserves in excess of $12 million and are rated B+ or better in "Bests" published ratings of insurance companies.
(Ord. 4274 § 2 (part), 1995)
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