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The Committee shall prepare and keep a register of persons whose general average standing, upon examination, is not less than the minimum fixed by the rules of the Committee and who are otherwise eligible. These persons shall take rank upon the register as candidates in the order of their relative excellence as determined by examination, without reference to priority of time of examination.
Within sixty (60) days after each examination and after certification of the list by the Board of Fire and Police Commissioners, an eligibility list shall be posted by the Committee which shall show the final grades of the candidates without reference to priority of time of examination.
The eligibility list for original appointment shall be in force for a period of two (2) years from the date of posting, provided that the eligibility list for entry level firefighters/paramedics, which was posted on August 1, 2002, shall be in force for a period of forty eight (48) months from the date of posting. (Ord. 2005-0-33, 8-1-05)
The Human Resources Director for the Village of Oak Park shall perform the following functions in relation to the Entry Level Appointment Committee:
A. Solicit proposals, interview vendors and recommend the award of contracts to the President and Board of Trustees with regard to any and all contractual services required by the Entry Level Appointment Committee in the performance of their duties.
B. Conduct all recruiting on behalf of the Village for entry level positions in the Fire and Police Departments, and perform all services and take all actions incidental thereto. (Ord. 1993-0-89, 10-18-93; amd. Ord. 1997-0-32, 8-4-97)
C. Participate in the Police and Fire Department entry level appointment process as a member of the Entry Level Appointment Committee, comprised of the Human Resources Director, the Board of Fire and Police Commissioners and either the Fire Chief or the Chief of Police, as the case may be, which shall include conducting the oral interview of entry level recruits in accordance with the rules of the Entry Level Appointment Committee and the scoring of each recruit orally interviewed in accordance with the procedures set forth in subsection 2-28-1D of this Chapter. (Ord. 1994-0-11, 2-22-94; amd. Ord. 1997-0-32, 8-4-97)
D. Be the secretary to the Entry Level Appointment Committee. The secretary: 1) shall be responsible for providing clerical support to the Committee for the taking and transcribing of minutes for all of the Committee's proceedings and for performing all other duties which the Committee prescribes; 2) shall keep the minutes of the Committee's proceedings; 3) shall be the custodian of all records pertaining to the business of the Committee; and 4) shall keep a record of all examinations held. (Ord. 1993-0-89, 10-18-93; amd. Ord. 1997-0-32, 8-4-97)
There is hereby established the Citizens Police Oversight Committee, to consist of seven (7) Oak Park citizens to be appointed by the Village President with the advice and consent of the Board of Trustees, with one of the citizens to be designated by the Village President as chairperson. In appointing the members of the Citizens Police Oversight Committee, the Village President shall consider the diversity and varied backgrounds of all citizens of Oak Park. Terms on the Citizens Police Oversight Committee shall be three (3) years, except that the initial term of two (2) members shall be one year and the initial term of an additional two (2) members shall be two (2) years. (Ord. 16-073, 6-6-2016)
The Citizens Police Oversight Committee shall be an advisory committee to the President and Board of Trustees and is hereby authorized as follows:
A. To receive and to then refer complaints from citizens in accordance with the procedures to be promulgated pursuant to section 2-30-3 of this article, and thereafter to monitor and evaluate the processing of all citizen complaints in regard to police misconduct, including, but not limited to, allegations of discriminatory conduct and/or treatment and the use of excessive force.
B. To monitor and evaluate Village efforts in the Police Department in regard to racial and cultural diversity in such areas as training, recruitment, promotions and interpersonal relations.
C. To meet with and provide written reports to the Village Board or such standing or ad hoc committee of the Village Board as the Village Board may designate, on a semiannual basis, concerning the Committee's activities and any information and analysis of such information which the Committee may have compiled as a result of its activities during the preceding six (6) months. In addition to the required semiannual meetings and reports, the Committee may report to the Village Board on special items of concern within its purview at any time or with any degree of frequency which the Committee deems appropriate or necessary. (Ord. 16-073, 6-6-2016)
Within forty five (45) days of the enactment of this article, the Village Manager shall submit to the President and Board of Trustees, for their concurrence by resolution, as submitted or as the Village Board may amend, a set of operating procedures to be followed by the Village and Police Department staffs and the members of the Citizens Police Oversight Committee in regard to the intake, referral and processing of citizen and Department member complaints, and the reporting of information from the Police Department to the Citizens Police Oversight Committee and, then, from the Citizens Police Oversight Committee to the Village Board in such a manner and to such a degree as to enable the President and Board of Trustees to have a complete, accurate and current picture of Department member internal relations, Department/community relations and the functioning of the Department complaint processing system on a semiannual basis.
The operating procedures shall include, but shall not be limited to, procedures which provide for: a) a variety of citizen access points to the Village complaint filing process, b) a sufficient breadth and frequency of Police Department information reporting to the Committee to ensure thorough and comprehensive reporting by the Committee to the Village Board on at least a semiannual basis, c) a regularized departmental complaint investigation process which establishes time frames within which specified procedures must be accomplished, thereby assuring timely responses to complaints, d) a mechanism for initiating an outside complaint investigation process under extraordinary circumstances, e) a process for the Committee's receipt and review of any citizen's expressed dissatisfaction with the Police Department's processing of the citizen's complaint and for the referral of the citizen's expressed dissatisfaction to the Village Board, along with the recommendation of the Committee based upon its review of same, f) clear standards requiring the safeguarding of the anonymity of police officers and complainants under certain circumstances, and the full disclosure of the identities of police officers and complainants under other circumstances, and g) a system capable of maintaining anonymity while alerting the Committee to multiple complaints against individual officers. (Ord. 16-073, 6-6-2016)
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