Within forty five (45) days of the enactment of this article, the Village Manager shall submit to the President and Board of Trustees, for their concurrence by resolution, as submitted or as the Village Board may amend, a set of operating procedures to be followed by the Village and Police Department staffs and the members of the Citizens Police Oversight Committee in regard to the intake, referral and processing of citizen and Department member complaints, and the reporting of information from the Police Department to the Citizens Police Oversight Committee and, then, from the Citizens Police Oversight Committee to the Village Board in such a manner and to such a degree as to enable the President and Board of Trustees to have a complete, accurate and current picture of Department member internal relations, Department/community relations and the functioning of the Department complaint processing system on a semiannual basis.
The operating procedures shall include, but shall not be limited to, procedures which provide for: a) a variety of citizen access points to the Village complaint filing process, b) a sufficient breadth and frequency of Police Department information reporting to the Committee to ensure thorough and comprehensive reporting by the Committee to the Village Board on at least a semiannual basis, c) a regularized departmental complaint investigation process which establishes time frames within which specified procedures must be accomplished, thereby assuring timely responses to complaints, d) a mechanism for initiating an outside complaint investigation process under extraordinary circumstances, e) a process for the Committee's receipt and review of any citizen's expressed dissatisfaction with the Police Department's processing of the citizen's complaint and for the referral of the citizen's expressed dissatisfaction to the Village Board, along with the recommendation of the Committee based upon its review of same, f) clear standards requiring the safeguarding of the anonymity of police officers and complainants under certain circumstances, and the full disclosure of the identities of police officers and complainants under other circumstances, and g) a system capable of maintaining anonymity while alerting the Committee to multiple complaints against individual officers. (Ord. 16-073, 6-6-2016)