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(a) Definitions. In this Section, the following words have the meaning indicated:
Payee means any person who receives an aggregate payment of $25,000 or more from the County in any fiscal year, except:
(1) a County employee with respect to salary or benefits; and
(2) a County retiree with respect to a County retirement pension.
Payment includes any County funds transferred to a contractor, grantee, or loan recipient.
Searchable website means a series of web pages on the World Wide Web that displays County payment data in a searchable form.
(b) The Chief Administrative Officer must develop and operate a searchable website accessible to the public at no cost that includes the:
(1) name of each payee;
(2) location of each payee by postal zip code;
(3) amount of total payments for each fiscal year; and
(4) name of the County department or office making the payment.
(c) The searchable website must permit the user to search data for each fiscal year by the following fields:
(1) payee:
(2) department or office making the payment; and
(3) postal zip code of a payee.
(d) This Section does not require the disclosure of any information that is confidential under State or Federal law. (2009 L.M.C., ch. 3, § 1.)
Editor’s note—2009 L.M.C., ch. 2, states: This Act takes effect on September 1, 2010 and applies to payments made in or after Fiscal Year 2011.
It shall be the duty of every officer and employee receiving money or collecting funds for the county to issue a receipt to the person paying the money or remitting the funds when the payment or remittance is in cash. The receipt shall show the date, amount and purpose of payment or remittance. When payments or remittances are made by check, a receipt shall not be required to be issued, except upon request of the payor; and the canceled check, properly validated through the county collection system, shall constitute the payor’s receipt. It shall be the duty of every officer and employee disbursing money for the county to keep a record of the date, payee, check number, amount, and purpose of every disbursement made. The purpose of payment or remittance and disbursement may be shown by written description or a numerical code, as approved by the director of finance. (1986 L.M.C., ch. 37, § 2.)
Editor’s note—See County Attorney Opinion dated 6/3/08 discussing public purpose funds and non-public purpose funds.
(a) All officers and employees in the department of finance, including the director, shall furnish a bond to the county either separately or as a group or in groups, and each bond shall be approved by the county executive, and the premium therefor shall be paid by the county.
(b) All employees of the county who handle funds of the county, any part or subdivision thereof, or any agency operating therein, are hereby required to be bonded either individually or in a group to the county in such penalty as may be prescribed by the county executive, with a surety to be approved by the county executive, conditioned that such employee will well and faithfully perform his duties as en employee of the county, and will account for and pay over to the director of finance all sums of money so received by such employee. (1986 L.M.C., ch. 37, § 2.)
Editor’s note—See County Attorney Opinion dated 6/3/08 discussing public purpose funds and non-public purpose funds.
On or before July 1 of each year, the director of finance shall designate the banking institutions in the county where taxes may be paid, and notice of such designations shall be attached to or printed on the back of all tax bills rendered by the county. Each such banking institution may be paid up to five cents ($0.05) for each tax bill under which payment is received by it. On the first Monday of each month, each such banking institution shall report all collections received during the preceding month to the director of finance in such form as he shall prescribe, and all such collections shall be held or transmitted by the banking institution as the director of finance shall direct. (1986 L.M.C., ch. 37, § 2.)
The county executive is hereby authorized in his discretion to install a cost accounting system or systems in any office, agency, or branch of the county government and to require that the accounts of such office, agency, or branch shall be kept in accordance with the system thus prescribed and installed. (1986 L.M.C., ch. 37, § 2.)
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