Section
General Provisions
35.01 Payment of municipal debts
35.02 Approval of certain claim payments in advance of board allowance
35.03 Purchasing
Funds
35.15 Cumulative Capital Development Fund
35.16 Economic Development Revolving Loan Fund
35.17 Firefighting Equipment Cumulative Fund
35.18 Nonreverting Operating Fund for park purposes
35.19 Nonreverting fund for the purchase of fire equipment
35.20 Madison Advanced Internship Network (MAIN) Nonreverting Fund
35.21 Nonreverting fund for the maintenance of the Miss Madison hydroplane boat
35.22 Preservation and Community Enhancement Program (PACE) Nonreverting Fund
35.23 Tree Board Fund
35.24 Old State Road 56/Main Street Nonreverting Fund
35.25 Madison Community Concert Band Fund
35.26 Equipment Reserve Nonreverting Fund
35.27 TIF District Fund
35.28 Community Development Action Grant Fund
35.29 Underground Storage Tanks Liability Fund
35.30 Walnut Street Initiative/City of Madison, IN Fund
35.31 Nuisance Abatement Nonreverting Fund
35.32 Planning, Preservation, and Design Nonreverting Fund
35.33 Heritage Trails Fund
35.34 Pearl Park Fund
35.35 Oakhill Park Donation Fund
35.36 Paul Bruhn Grant Nonreverting Fund
35.37 Aviation Rotary Fund
35.38 Aviation Nonreverting Operating Fund
35.39 Madison Municipal Airport (MMA) Events Fund
35.40 Lide White Boys and Girls Club Fund
35.41 Public Arts Commission Nonreverting Fund
35.42 Cash Reserve Fund
35.43 Rainy Day Fund
35.44 Scenic Byway Fund
35.45 Abandoned Vehicle Fund
35.46 Farmers Market Grant Fund
35.47 Public Safety Local Income Tax Fund
35.48 County Tax Fund
35.49 Community of Compassion Fund
35.50 Reserved
35.51 Bi-Centennial Event Fund
35.52 Sewer Utilities Capital Improvement Fund
35.53 Clean Drinking Water Nonreverting Fund
35.54 Police Security Fund
35.55 Madison Police K-9 Fund
35.56 Disaster Mitigation Fund
35.57 Riverfront Development Fund
35.58 Unsafe Building Fund
35.59 Mobile Event Stage Fund
35.60 Housing Revolving Loan Fund
35.61 Sunrise Golf Course Improvement Fund
35.62 Community Development Program and Event Fund
35.63 Public Video Service Fund
35.64 Fire Department Fund
35.65 John Paul Park Fund
35.66 Hargan-Matthews Park Fund
35.67 Health Reimbursement Reserve Non-reverting Fund
35.68 Phoenix House Nonreverting Fund
35.69 ARP Coronavirus Local Fiscal Recovery Fund
35.70 Indiana Humanities Grant Nonreverting Fund
35.71 National Trust Grant Nonreverting Fund
35.72 Historic Preservation Fund Grant Nonreverting Fund
35.73 Economic Development Nonreverting Fund
35.74 READI Grant Nonreverting Funds
Fixed Asset Capitalization Policy
35.80 Definitions
35.81 Asset capitalization
35.82 Recording and accounting
35.83 Safeguarding of assets
Cross-reference:
Internal control standards, see § 34.08
Landfill-Transfer Station funds, see § 50.30
GENERAL PROVISIONS
(A) The Clerk-Treasurer, with the prior written approval of the board having jurisdiction over the allowance of claims, may pay the following claims in advance of board allowance:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payments or utility connection charges;
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants of state funds authorized by statute;
(7) Maintenance or service agreements;
(8) Leases or rental agreements;
(9) Bond or coupon payments;
(10) Payroll; or
(11) State, federal or county taxes.
(B) The city legislative body or the city board having jurisdiction over the allowance of the claim shall review and allow the claim at its next regular or special meeting following the preapproved payment of the expense.
(Ord. 1992-19, passed 7-7-92)
(A) The Board of Public Works is hereby designated as the purchasing agency for the city, with all of the powers and duties authorized under IC 5-22. The purchasing agency shall designate in writing the purchasing agent. The purchasing agency may also designate in writing additional purchasing agents as necessary.
(B) The purchasing agent may purchase supplies with an estimated cost of less than $25,000 on the open market without inviting or receiving quotes or bids.
(C) It is hereby determined that each department may purchase services in whatever manner the purchaser determines to be reasonable.
(D) Supplies manufactured in the United States shall be specified for all purchases and shall be purchased unless the city determines:
(1) The supplies are not manufactured in the United States in reasonably available quantities;
(2) The price of the supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured elsewhere;
(3) The quality of the supplies manufactured in the United States is substantially less than the quality of comparably priced available supplies manufactured elsewhere; or
(4) The purchase of supplies manufactured in the United States is not in the public interest.
(E) All public purchasing done by the city or any department thereof shall be done in conformity with the provisions of IC 5-22-1-1 et seq.
(Ord. 1998-9, passed 7-7-98)
FUNDS
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