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(A) The Clerk-Treasurer, with the prior written approval of the board having jurisdiction over the allowance of claims, may pay the following claims in advance of board allowance:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payments or utility connection charges;
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants of state funds authorized by statute;
(7) Maintenance or service agreements;
(8) Leases or rental agreements;
(9) Bond or coupon payments;
(10) Payroll; or
(11) State, federal or county taxes.
(B) The city legislative body or the city board having jurisdiction over the allowance of the claim shall review and allow the claim at its next regular or special meeting following the preapproved payment of the expense.
(Ord. 1992-19, passed 7-7-92)
(A) The Board of Public Works is hereby designated as the purchasing agency for the city, with all of the powers and duties authorized under IC 5-22. The purchasing agency shall designate in writing the purchasing agent. The purchasing agency may also designate in writing additional purchasing agents as necessary.
(B) The purchasing agent may purchase supplies with an estimated cost of less than $25,000 on the open market without inviting or receiving quotes or bids.
(C) It is hereby determined that each department may purchase services in whatever manner the purchaser determines to be reasonable.
(D) Supplies manufactured in the United States shall be specified for all purchases and shall be purchased unless the city determines:
(1) The supplies are not manufactured in the United States in reasonably available quantities;
(2) The price of the supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured elsewhere;
(3) The quality of the supplies manufactured in the United States is substantially less than the quality of comparably priced available supplies manufactured elsewhere; or
(4) The purchase of supplies manufactured in the United States is not in the public interest.
(E) All public purchasing done by the city or any department thereof shall be done in conformity with the provisions of IC 5-22-1-1 et seq.
(Ord. 1998-9, passed 7-7-98)
FUNDS
(A) There is hereby established a Cumulative Capital Development Fund.
(B) An annual ad valorem property tax levy will be imposed and the revenues from the levy will be retained in the Cumulative Capital Development Fund.
(C) The maximum rate of levy under division (B) shall be in the amount established by ordinance from time to time.
(D) The funds accumulated in the Cumulative Capital Development Fund will be used for:
(1) The uses and purposes as described in IC 36-9-16-2 (the Cumulative Building Fund statute);
(2) The uses and purposes as described in IC 36-9-16-3 (the Cumulative Capital Improvement Fund statute);
(3) The uses and purposes as described in IC 36-9-16.5 (the Cumulative Street Fund statute);
(4) The uses and purposes as described in IC 36-9-17 (the General Improvement Fund statute);
(5) The uses and purposes as described in IC 36-9-26 (the Cumulative Building Fund for Municipal Sewers statutes with regard to storm sewers and surface drainage); and
(6) The uses and purposes as described in IC 36-10-3-21 (the Cumulative Building Fund for Municipal Parks statute).
(E) Notwithstanding division (D) above, funds accumulated in the Cumulative Capital Development Fund may be spent for purposes other than the purposes stated in division (D) if the purpose is to protect the public health, welfare, or safety in an emergency situation which demands immediate action. Money may be spent under the authority of this section only after the Mayor issues a declaration that the public health, welfare, or safety is in immediate danger that requires the expenditure of money in the Fund.
(Ord. 1985-20, passed 8-24-85)
(A) An account is established for the deposit of monies for the city’s Economic Development Revolving Loan program. The monies will come from the balance of the city’s original Economic Development Loan program (established 12-26-85, Ord. 1985-31; amended 11-22-2000, Am. Ord. 2000-15) or from any other lawful source.
(B) The account shall be named the Economic Development Revolving Loan Fund (hereafter “EDRLF”) and all funds contained in the account shall be used for the purpose of providing loans to qualified business entities and may also include the associated costs of providing these loans.
(C) An Economic Development Revolving Loan Fund Committee is established to review loan applications, may approve loans not exceeding $75,000 and may recommend loans in excess of $75,000 to be considered and approved by the Common Council on a case-by-case basis pursuant to resolution by the Council. The loan committee is comprised as follows:
(1) Five members, three to be appointed by the Mayor of the city and two to be appointed by the Common Council of the city.
(2) The initial Committee appointments by the Mayor shall be for two years and for two years thereafter. The initial Committee appointments by the Common Council shall be for one year and for two year appointments thereafter. The first year of the initial appointment shall be considered as a full year regardless of the date of the appointment. The expiration dates of the appointments will be December 31 and accordingly the expiration of the members by the two appointing authorities shall occur in different years. All Committee members shall serve until his/her successor is appointed.
(3) If a vacancy occurs, a successor shall be appointed in the same manner as the departed member, and the successor shall serve the remainder of the vacated term.
(4) Each EDRLF member serves at the pleasure of the appointing authority and may be removed at any time.
(5) One of the Mayor’s appointments shall be a lender from a local lending institution and one of the Common Council’s appointments shall have two or more years of experience in commercial loan activity.
(6) The remaining three members shall have an interest in the economic climate of the city and the surrounding area.
(7) All voting members of the EDRLF Committee shall be residents of Jefferson County, Indiana.
(8) The city’s Economic Development Director, the Mayor or his/her designee and the Clerk-Treasurer or his/her designee shall serve as ex-officio members of the EDRLF Committee but shall have no voting privileges.
(D) The Mayor is authorized to promulgate certain rules and guidelines with respect to the eligibility of loan applicants and the administration of the EDRLF Program.
(E) The express and written approval of the Board of Public Works and Safety of the city shall be obtained prior to the expenditure of funds from the account.
(F) The account shall be nonreverting and exist perpetually unless terminated by a subsequent ordinance enacted by the Common Council.
(G) If the account is terminated by a subsequent ordinance enacted by the Common Council, the remaining balance and all proceeds from loan receipts made after the account is terminated shall revert to the general budget fund of the Common Council.
(Ord. 1985-31, passed 12-26-85; Am. Ord. 2000-15, passed 11-22-00; Am. Ord. 2020-6, passed 5-5-20)
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