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(A) Regular employees are eligible for vacation time with pay at their straight-time rate as follows:
Length of service as of January 1 | Vacation Eligibility |
Less than l year as of Jan. 1 | 8 hrs. for each 2 full months of service - max. of 40 hrs. |
l year | 40 hours |
2 years | 80 hours |
10 years | 120 hours |
15 years | 160 hours |
(B) Vacations shall be scheduled and taken on consecutive work days as approved by the department head in accordance with the need of the department. Every effort will be made to respect the vacation requests of the employee consistent with those needs. All vacation requests should be submitted to the department head by March 1. If there is a conflict in vacation time within a department, preference of vacation time will be given the most senior employee. Vacation requests received after March 1, will be considered in order received.
(C) Employees are to take their earned vacation. Vacations carried over to the succeeding year are not permitted unless the employee has the written consent of the Mayor's office. In case of a rare or unusual circumstance, where the city may require an employee to reschedule his earned vacation to the succeeding calendar year, the employee is required to take such earned vacation. Pay in lieu of vacation is not permitted by state law.
(D) If a holiday falls during an employee's scheduled vacation and the employee is eligible for holiday pay, the employee's vacation time will normally be extended an additional day and the employee paid for the holiday.
(E) Vacation eligibility and vacation pay shall be reduced 10% for each 25 working days or portion thereof that an employee is away from work, except when such absence is compensable as time worked.
(Ord. 1982-6, passed - - )
(A) In addition to the holidays enumerated in § 34.42 each regular full-time employee, if eligible, may receive a maximum of two paid absence days during the calendar year (January through December).
To qualify for two paid absence days an employee must be on active payroll as of January 1. Regular full- time employees hired after January 1, but before July 1, will be eligible for one paid absence day after completing six months' service.
(B) Paid absence days will be at the employee's straight-time rate. The employee may take paid absence days in two 8-hour days but shall not take less than four hours in any given work day.
(C) The employee is expected to give his supervisor one week notice of the date on which the paid absence day will be observed and in no case shall such absence days be taken consecutive with a recognized holiday or vacation time.
(D) Paid absence days must be taken or scheduled by November l each year, otherwise they shall be forfeited.
(E) The dates of observance of an employee's absence days are subject to approval of the immediate supervisor.
(Ord. 1982-6, passed - - )
(A) The purpose of this policy is to prevent the loss of regular straight-time pay in case of absence due to death in an employee's family. Accordingly, an employee will receive, upon request, a maximum of three consecutive working days off, as is necessary, not extending beyond the day following the funeral, nor beginning before the date of death, without loss of regular straight-time pay.
(B) Immediate family shall be: an employee's father, mother, sister, brother, wife, husband, son, daughter, father-in-law, mother-in-law, or any relative who is a member of the employee's household.
(C) In case of the death of an employee's son-in-law, daughter-in-law, grandparent, or the death of a member of his household who is not a relative, the employee will be permitted, upon request, to be off on the day of the funeral, without loss of regular straight-time pay.
(D) This provision will not apply within the time limits of other absences including vacations, leaves of absence, or absence because of illness or injury.
(Ord. 1982-6, passed - - )
(A) The purpose of this policy is to prevent an employee from losing straight-time pay when required to serve on jury duty. Upon receipt of notice to serve on jury duty the employee should immediately take such notice to the supervisor.
(B) Should the employee be relieved from jury duty he will be expected to return to work during their scheduled working hours, and may be assigned to any available work upon reporting.
(C) Pay for jury duty shall be the difference between the amount received for jury duty and the employee's regular straight-time pay for those scheduled days required to serve on a jury. Such time spent on jury duty shall not be counted as time worked for the purpose of computation of overtime.
(Ord. 1982-6, passed - - )
(A) Leaves of absence without pay may be granted to employees with seniority for the reasons and under the conditions listed below:
(1) Personal illness or injury. Leaves will be granted regular employees for a period not to exceed 90 days upon the employee furnishing the city with proper and acceptable medical evidence. Personal illness or injury leaves may be extended by the city in increments of 30-day periods. In the event extensions are granted, additional acceptable medical proof of continued disability shall be required.
(2) Military leaves. The city shall observe all acts of Congress relating to military obligations and to the rights of servicemen.
(3) Maternity leave. Pregnancy leaves will be granted at such a time the employee presents certification she is unable to continue to perform her regular job duties because of her pregnancy. Employees on maternity leave of absence who return to work by the expiration of such leave shall be reinstated with accrued seniority.
(4) Personal leave. The city may, at its discretion, grant an employee a personal leave for a period not to exceed 30 calendar days. Requests for such leave must be made in advance, in writing, to the department head. The city discourages personal leaves and such leaves may be granted only for compelling reasons or unusual circumstances.
(B) Any leave of absence for illness or injury, unless work-related, shall have a maximum duration of two years from last day worked.
(Ord. 1982-6, passed - - )
The city provides benefits in case of absence due to illness or accident to the following extent:
(A) Qualifications.
(1) Sick pay applies to regular employees only. Satisfactory evidence of an employee's illness or accident must be presented to the city to qualify for sick pay benefits.
(2) The employee must adopt such remedial measures as may be commensurate with their disability and permit reasonable examinations and inquiries by a city medical representative or other representative as, in the city's judgement, may be necessary to determine the employee's condition.
(3) The employee must report the reason for absence before the end of the first scheduled work day, or, if prevented from doing so, by circumstances beyond the employee's control, must give reason for absence at the first opportunity thereafter.
(B) Benefits.
(1) In order that a regular employee will suffer no loss of pay due to sporadic illness, each employee may be paid his regular rate of pay up to a maximum of 240 hours, if eligible. Computation of sick pay credit is based on granting regular employees, who were on active payroll as of January 1, 1979, 40 hours sick pay credit plus the opportunity to earn four hours sick pay credit for each month worked after January 1, 1979, but in no case shall accumulated sick pay credit extend beyond the 240 hours maximum.
(2) Sick pay shall be reduced by the amount of any weekly benefit paid under the city group insurance plan, or any benefits paid under any federal, state, county, or city law.
(3) Illness resulting in absence of more than seven consecutive work days, is compensable under the city's health and accident insurance policy. Absence because of accident, that is not work-related, is compensable starting the first day of disability. This comprehensive plan is explained in the group insurance policy. Any questions concerning benefits should be directed to the supervisor.
(C) Workmen's Compensation. In the event an employee is injured on the job and sustains a work- related injury or illness, he is fully covered by Workmen's Compensation and will be paid the maximum benefits provided by state law. An employee who is absent due to a work-related injury or illness shall maintain his seniority rights until he is recovered or a permanent settlement under the Workmen's Compensation statute has been made.
(Ord. 1982-6, passed - - )
(A) The city extends an opportunity for all regular employees and their dependents, to participate in a group insurance program. Participation is optional. A token contribution of $l per year is required by law for the employee to participate in the plan. Dependency coverage is available and contributory.
Basic Benefits | |
Employee | Dependents |
Basic Benefits | |
Employee | Dependents |
Life Insurance | none |
Accident, Death, and Dismemberment | none |
Weekly accident and sickness benefit | none |
Hospital Expense Insurance | same as employee |
Surgical Expense | same as employee |
Hospital Medical Expense | same as employee |
X-Ray - Lab | same as employee |
Supplemental Accident Expense | same as employee |
Major Medical | same as employee |
(B) Maximum payment for any of the above is set forth in the group insurance plan. Any questions concerning coverage or eligibility of claims should be directed to the supervisor.
(Ord. 1982-6, passed - - )
A public employees' deferred compensation plan is hereby established pursuant to IC 5-10-1.1-1 et seq. The Mayor and the Clerk-Treasurer are hereby authorized to enter into any and all necessary agreements and contracts to carry out the terms and conditions of said public employees' deferred compensation plan.
(Ord. 1976-7, passed 3-16-76)
CONDUCT; DISCIPLINE; COMPLAINTS
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