(a) (1) Vacation time for all full-time permanent hourly employees and all annual salaried employees not covered by a collective bargaining agreement shall be earned in one calendar year and taken in a subsequent year. Vacation time earned during the first calendar year of employment shall be in accordance with the following schedule to reflect service time from the date of employment to December 31 of that first year based on the schedule below:
Effective January 1, 2022, permanent part-time employees not covered by a collective bargaining agreement, who have completed one full year of service or more as of December 31 of any given year shall be entitled to vacation in the subsequent year based on the schedule below:
Hours of Service | Vacation Hours Earned |
Hours of Service | Vacation Hours Earned |
240 to 439 | 8 |
440 to 639 | 16 |
640 to 839 | 24 |
840 to 1039 | 32 |
1040 to 1239 | 45 |
1240 to 1439 | 48 |
1440 to 1639 | 56 |
1640 to 1839 | 64 |
1840 to 2079 | 72 |
Effective January 1, 2002, all full-time permanent hourly employees and annual salaried employees not covered by a collective bargaining agreement, who have completed one full year of service or more as of December 31 of any given year shall be entitled to vacation in a subsequent year based on the following schedule:
Full Years of Service as of December 31 | Vacation Hours Earned |
1 thru 6 | 80 |
7 thru 12 | 120 |
13 thru 18 | 160 |
19 and over | 200 |
Effective January 1, 2022, full-time employees shall receive credit for prior service with the State of Ohio or any political subdivision of the State of Ohio for the purposes of vacation hours earned. Verification of prior service credit shall be provided to the human resources department by the employee from the appropriate retirement system.
Effective January 1, 2022, the Mayor or appropriate appointing authority may provide advanced vacation hours earned to full-time FLSA-exempt employees. Advanced vacation hours provided cannot exceed 120 hours per year. Advanced vacation hours shall be deducted from the employee's vacation bank upon the accrual of any vacation time in the next year. Employees shall be responsible for reimbursing the City for advanced vacation hours at that employee's hourly rate upon separation from employment with the City. At no time shall an employee carry a balance of advanced vacation in excess of 120 hours.
When a full-time permanent hourly or salaried employee terminates his employment due to voluntary resignation, retirement or death, vacation time earned during that year shall be prorated based on the above schedules.
(2) In applying subsection (a)(1) hereof, there shall be included in the term "regular time service" all regular time worked, regular time not worked but compensated by reasons of the holiday, vacation or sick leave provisions hereof and regular time neither worked nor directly compensated by the City but for which an employee received worker's compensation because of injury sustained in the course of employment by the City.
(b) Vacation time for all full-time permanent hourly employees and all salaried employees not covered by a collective bargaining agreement, shall be earned in one year and taken in the subsequent year, except that an employee's paid vacation leave shall be adjusted (or prorated) to reflect time spent on unpaid leave(s) of absence totaling thirty days or more (i.e. for each thirty days spent on unpaid leave of absence, an employee shall lose one-twelfth of regular paid vacation leave).
(c) Vacation pay of all employees shall be computed on the basis of compensation schedules, including regular time as to hourly employees, in effect at the time vacations are taken.
(d) No employee may accumulate in excess of ten weeks (fifty working days) of vacation time, excluding all vacation time earned in the year in which the accumulated vacation is taken; provided, however, in the event an employee is prevented from taking all of his vacation time earned during such year due to operational requirements of the City, the Mayor, at his sole discretion, shall have the authority to authorize a cash reimbursement for the vacation time such employee would have lost as a result of such prevention. No employee shall take more than four weeks vacation in a single uninterrupted period of time, except upon termination of employment. Accrued vacation time in excess of ten weeks (fifty working days) not taken by the employee shall be deemed surrendered by the employee. Except as otherwise provided herein, vacation time not actually taken as such is not compensable in money; however, an employee may be compensated for vacation time earned upon the termination of his employment for any reason other than discharge for cause, conditioned upon at least one week's notice of such termination by such employee.
(e) All vacations shall be granted and taken at such times as shall be mutually agreeable to the employee and his division head, insofar as possible. Where they are unable to agree, the decision of the division head shall govern. The division head may permit the vacation to be taken in other than consecutive days. Each division head shall annually prepare a vacation schedule so devised as to cause minimum interference with normal operation of the division. In the event of conflict between employees in regard to vacation time, seniority shall control.
(Ord. 29-2021. Passed 11-1-21; Ord. 29-2021A. Passed 12-6-21.)