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(A) The Township Board reserves the right to establish a fee schedule and periodically adjust the fees as necessary for use of township facilities by Township Board resolution.
(B) The fee shall be paid at the time the reservation is made. In the case of a cancellation, the fee shall be returned.
(Board and Administrative Policies Manual, § 8.19)
(A) A damage deposit shall be required whenever township facilities are rented to the public.
(B) No later than the day prior to the scheduled use, a township staff member and a representative of the renter shall complete an inventory form recording the current condition of the facility. The condition inventory shall be compared to the facility on the business day following the scheduled event. The deposit will be returned after the Supervisor determines that damage to the facility has not occurred.
(C) If damage to the facility has occurred, the township shall use the deposit to repair the damage. If damage has occurred, the renter shall be notified. The township shall repair the damage, and if damages exceed the deposit, an invoice covering the cost of the repairs shall be submitted to the renter for payment.
(D) Failure to reasonably clean the facility after use shall result in forfeiture of a portion of the damage deposit to pay for cleaning expenses.
(Board and Administrative Policies Manual, § 8.20)
(A) No smoking is allowed within any part of the building.
(B) Chairs and other equipment must be returned to their place of storage by the renter.
(C) Floors must be swept and/or vacuumed as needed.
(D) Counters and tabletops must be wiped clean.
(E) Any trash must be removed from the building and disposed of by the renter.
(F) Kitchen equipment and utensils must be washed and returned to their original storage.
(G) Restrooms must be cleaned.
(Board and Administrative Policies Manual, § 8.21)
USE OF TOWNSHIP PROPERTY BY TOWNSHIP PERSONNEL
(A) Personal mail and parcels may be sent from the township office by township personnel. The sender must not permit the township to incur any costs for parcel or mail services.
(B) The township is a business address, and all mail and deliveries received at township facilities are subject to township policies regarding how mail and deliveries will be received and whether mail or deliveries will be opened by the township.
(C) The township is a public entity, and mail and deliveries received at township facilities may be subject to public disclosure if they constitute public records. Township officials, appointees, employees, volunteers and consultants/contractors have no expectation of privacy regarding personal mail or deliveries at township facilities.
(Board and Administrative Policies Manual, § 8.24)
Employees may be directed by a department head to take a township vehicle to their residence due to the nature of their work, such as responding to emergency calls. Department heads may also authorize a township vehicle to be driven to and from work because of the lack of a secure place to store the vehicle during hours the office is closed. The use of a township vehicle is not an employee fringe benefit, and personal use is prohibited. Employees may use the vehicle for personal errands, such as making a stop on the way to and from work, so long as no additional mileage or other cost is incurred to the township.
(Board and Administrative Policies Manual, § 8.26)
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