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§ 32.622  DISASTER PREVENTION AND RECOVERY.
   (A)   Township records, books and papers shall not be kept where they will be exposed to an unusual hazard of fire or theft or other damage.
   (B)   In the event of damage to township records, township personnel, at the direction of the Clerk shall, at minimum:
      (1)   Contact the township’s risk manager and insurance agent;
      (2)   Determine the type of damage to records (fire, smoke, chemical, clean water, dirty water, heat, humidity);
      (3)   Determine which records have been damaged;
      (4)   Determine the types of materials that have been damaged (paper, film/microfiche, computer files, CDs/DVDs and the like); and
      (5)   Begin salvage according to applicable state standards and best practices for document salvage.
(Board and Administrative Policies Manual, § 6.23)
PUBLIC INFORMATION OFFICER
§ 32.635  PUBLIC INFORMATION OFFICER.
   (A)   The Supervisor shall be the Public Information Officer for the township.
   (B)   (1)   The Public Information Officer shall be responsible for supervising the content disseminated as approved by the Township Board through the township newsletter, website, public service announcements and press releases on township government events, and responding to inquiries from the media or referring contact to other appropriate township officials.
      (2)   The Public Information Officer shall review the content of these materials for:
         (a)   Potential violations of the Campaign Finance Act, being M.C.L.A. §§ 169.201 et seq.;
         (b)   Political preference or support;
         (c)   Promotion of private interests;
         (d)   Misrepresentation of Township Board actions or policy; and
         (e)   Statements that could expose the township to legal liability.
   (C)   The Public Information Officer is authorized to determine, in his or her sole discretion, whether such content will be removed or edited out, submitted to the township legal counsel for a further opinion, directed to the Township Board for a final determination, or returned to the author for revision.
   (D)   The Public Information Officer shall advise Township Board members and other appropriate staff of all press releases and other media contacts at the time of release.
   (E)   (1)   Township officials and employees will notify the Public Information Officer of all media contacts made in their township capacity.
      (2)   Other township employees and volunteers will notify the Public Information Officer prior to making any statements to the news media in their township capacity.
(Board and Administrative Policies Manual, § 7.1)
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