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To promote efficient administration, the Township Board authorizes the Supervisor and/or Deputy Supervisor to provide direction and control over all township activities and functions that are not assigned by state law to another official, and to provide a liaison between the Board and the various township departments within the parameters established by the Township Board.
(Board and Administrative Policies Manual, § 2.14)
Township Board members should make all inquiries, requests or complaints about department heads or employees to the employees’ direct supervisor or to the Township Supervisor. Any directives, complaints or requests made by a Board member directly to a department head or employee, other than from a Board member with statutory authority over the department head or employee, must be brought to the attention of the Township Supervisor prior to initiating any response.
(Board and Administrative Policies Manual, § 2.15)
TOWNSHIP BOARD MEETINGS
(A) The Township Clerk or Deputy Clerk is responsible for all regular, special and rescheduled Township Board meeting notice requirements in conformance with the Open Meetings Act, being M.C.L.A. §§ 15.261 et seq. and other state laws.
(B) The Township Clerk shall be responsible for seeing that notice of the time, place and reason(s) for any special meeting of the township is given to each Township Board member either in person, by mail, by e-mail or by leaving a written notice at the member’s address or place of residence, at least 24 hours prior to the meeting time.
(Board and Administrative Policies Manual, § 2.16)
(A) The Township Clerk shall prepare the agenda and Board packet at least 24 hours prior to every Township Board meeting. Business items intended for Board action may be placed on the agenda by any Board member by notifying the Clerk at least three business days prior to the meeting. Agenda items shall normally be accompanied by a copy of the motion or resolution that will be placed before the Board, along with background information helpful to Board members for understanding the issue.
(B) Board members who wish to bring an issue to the Board’s attention, but are not seeking Board action, shall bring up such issues under one of the report sections of the meeting or under the Board comments section.
(C) A copy of the proposed agenda shall be delivered or made available to every Board member, along with all supporting documentation and correspondence addressed to the Township Board, at least 24 hours prior to the Board meeting.
(D) When a need to place an item on the agenda arises after the deadline, the business item may be added to the agenda by general consent of the Board.
(E) (1) The proposed agenda shall be approved by majority vote following the roll call of Board members at each Board meeting.
(2) The agenda shall conform to the following format:
(a) Call to order;
(b) Pledge to flag;
(c) Roll call;
(d) Approval of meeting agenda;
(e) Approval of minutes;
(f) Brief public comment;
(g) Reports from Board officers (Treasurer, bills, police, fire, planning and the like);
(h) Correspondence (if any);
(i) Old business;
(j) New business;
(k) Board member/Supervisor comment; and
(l) Adjournment.
(Board and Administrative Policies Manual, § 2.17)
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