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Concord Township Overview
Concord Township, MI Code of Ordinance
CONCORD TOWNSHIP, MICHIGAN CODE OF ORDINANCES
TITLE I: GENERAL PROVISIONS
TITLE III: ADMINISTRATION
CHAPTER 30: GENERAL PROVISIONS
CHAPTER 31: FIRE DEPARTMENT
CHAPTER 32: BOARD AND ADMINISTRATIVE POLICIES MANUAL
INTRODUCTION
COMPLIANCE WITH AND ENFORCEMENT OF TOWNSHIP POLICIES
TOWNSHIP BOARD
TOWNSHIP ADMINISTRATION
TOWNSHIP BOARD MEETINGS
ETHICS
FINANCIAL ADMINISTRATION
BUDGET
BUDGET ADOPTION
FUND BALANCE
CAPITAL IMPROVEMENT PLANNING
AUDIT
FIDUCIARY BONDS
FINANCIAL REPORTS
INTERNAL CONTROLS
CASH HANDLING AND RECEIPTING
DEPOSITORIES
INVESTMENTS
ACCOUNTS RECEIVABLE
ACCOUNTS PAYABLE
TAX ACCOUNT DISBURSEMENTS
EXPENSE REIMBURSEMENTS
IDENTITY THEFT PROTECTION
EXPENDITURE AUTHORIZATION
BIDS AND QUOTES
CREDIT CARD USE POLICY
PERSONNEL ADMINISTRATION
PAYROLL
PERSONNEL RECORDKEEPING
RECORDS MANAGEMENT
INSPECTION OF RECORDS
DIGITAL FILES AND E-MAIL RETENTION
RECORD STORAGE AND MAINTENANCE
PUBLIC INFORMATION OFFICER
PUBLIC NOTICE
MAIL
PUBLIC CONTACTS
PROPERTY MANAGEMENT
INTELLECTUAL PROPERTY
PROPERTY MAINTENANCE
TOWNSHIP FACILITIES
SECURITY
PUBLIC USE OF TOWNSHIP FACILITIES
USE OF TOWNSHIP PROPERTY BY TOWNSHIP PERSONNEL
CELL PHONE USE
COMPUTER AND E-MAIL USE
PROHIBITED USES OF TOWNSHIP PROPERTY
TOWNSHIP HARASSMENT PREVENTION POLICY AND COMPLAINT PROCEDURE
POVERTY EXEMPTION INCOME GUIDELINES AND ASSET TEST
CHAPTER 33: MUNICIPAL CIVIL INFRACTIONS
TITLE V: PUBLIC WORKS
TITLE VII: TRAFFIC CODE
TITLE IX: GENERAL REGULATIONS
TITLE XI: BUSINESS REGULATIONS
TITLE XIII: GENERAL OFFENSES
TITLE XV: LAND USAGE
TABLE OF SPECIAL ORDINANCES
PARALLEL REFERENCES
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TAX ACCOUNT DISBURSEMENTS
§ 32.390  TAX ACCOUNT DISBURSEMENTS.
   The Township Treasurer shall create a separate bank account in the name of the Treasurer and shall account for the tax fund separately from other township funds. The Treasurer shall provide the Clerk with summaries of tax receipts and copies of all checks written from the tax account so the Clerk can enter the information into the township’s accounting system.
(Board and Administrative Policies Manual, § 4.58)
EXPENSE REIMBURSEMENTS
§ 32.405  EXPENSE REIMBURSEMENTS.
   The township shall reimburse all officials and employees for necessary expenses incurred in performing their duties. Authorization for any travel or business expense shall be obtained prior to incurring the cost.
(Board and Administrative Policies Manual, § 4.59)
§ 32.406  EXPENSE DOCUMENTATION AND REQUESTS.
   Expenses requested for reimbursement shall be substantiated with actual detailed receipts or other documentation such as a mileage log. All requests for expense reimbursement shall be made on the proper expense reimbursement form.
(Board and Administrative Policies Manual, § 4.60)
§ 32.407  ALLOWED EXPENSES.
   All expenses requested for reimbursement shall be for amounts that a reasonable, prudent person would conclude benefits the township. Personal expenses that are unnecessary in conducting township business, such as entertainment and alcohol consumed, shall not be eligible for reimbursement. Commuting from residence to the township hall or the official or employee’s official work location shall not be eligible for reimbursement. Board and commission members shall not receive mileage to attend Board meetings that are a statutory duty of their office/position.
(Board and Administrative Policies Manual, § 4.61)
§ 32.408  TRAVEL REIMBURSEMENT.
   (A)   Travel shall be reimbursed at the IRS mileage rate when the employee uses his or her own vehicle to conduct township business. Commuting from residence to the township hall or the employee’s official work station shall not be eligible for reimbursement. Township Board and committee members shall not receive mileage to attend Board meetings that are a statutory duty of their office.
   (B)   Meals will only be paid if travel is greater than 50 miles from the township hall. Breakfast expenses will be paid only if travel commences before 6:30 a.m. and dinner will be paid only if travel extends beyond 7:00 p.m.
(Board and Administrative Policies Manual, § 4.62)
§ 32.409  TRAVEL JUSTIFICATION REPORTING.
   Any associate who attends a conference, class or educational seminar on behalf of the township which is either fully or partially funded by the township must submit a brief synopsis of his or her experiences to the Township Supervisor for presentation to the Township Board to justify the expenditure.
(Board and Administrative Policies Manual, § 4.63)
IDENTITY THEFT PROTECTION
§ 32.420  SOCIAL SECURITY NUMBER PRIVACY POLICY.
   (A)   It is the policy of the township to protect the confidentiality of Social Security numbers obtained in the ordinary course of township business from employees, vendors, contractors, customers or others. No person shall knowingly obtain, store, transfer, use, disclose or dispose of a Social Security number that the township obtains or possesses except in accordance with the state’s Social Security Number Privacy Act (Public Act 454 of 2004), being M.C.L.A. §§ 445.81 et seq. and this privacy policy.
   (B)   Social Security numbers shall be collected only where required by federal and state law or as otherwise permitted by federal and state law for legitimate reasons consistent with this privacy policy.
   (C)   Legitimate reasons for collecting a Social Security number include, but are not limited to:
      (1)   Applicants may be required to provide a Social Security number for purposes of a pre-employment background check;
      (2)   Copies of Social Security cards may be obtained for purposes of verifying employee eligibility for employment;
      (3)   Social Security numbers may be obtained from employees for tax reporting purposes, for new hire reporting or for purposes of enrollment in any township employee benefit plans; and
      (4)   Social Security numbers may be obtained from creditors or vendors for tax reporting purposes.
(Board and Administrative Policies Manual, § 4.64)
§ 32.421  PUBLIC DISPLAY.
   (A)   The township shall not place more than four sequential digits of a Social Security number on identification cards, badges, time cards, employee rosters, bulletin boards, permits, licenses or any other materials or documents designed for public display.
   (B)   Documents, materials or computer screens that display all or more than four sequential digits of a Social Security number shall be kept out of public view at all times.
(Board and Administrative Policies Manual, § 4.65)
§ 32.422  ACCOUNT NUMBERS.
   The township shall not use all or more than four sequential digits of a Social Security number as a primary account number for an individual.
(Board and Administrative Policies Manual, § 4.66)
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