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(A) The Supervisor or Personnel Officer shall review an employee or former employee’s personnel record before releasing information to a third party and, except when the release is ordered in a legal action or arbitration to a party in that legal action or arbitration, shall delete disciplinary reports, letters of reprimand or other records of disciplinary action that are more than four years old.
(B) When notice is required by law, the Clerk or Personnel Officer shall provide written notice to an employee or former employee of a release of the employee’s personnel records.
(Board and Administrative Policies Manual, § 5.28)
Copies of documents contained in the personnel files that are requested pursuant to the Freedom of Information Act, being 5 U.S.C. § 552 may be released only after information that is exempt from FOIA disclosure that may be contained on the document is redacted (deleted or edited out). The FOIA Coordinator may contact the Township Attorney for advice in responding to a FOIA request involving personnel records.
(Board and Administrative Policies Manual, § 5.29)
RECORDS MANAGEMENT
This records management policy shall apply to all officials, appointees, employees, agents, independent contractors and volunteers of the township. Each individual who creates, sends or receives official records is responsible for retaining those records in accordance with this policy.
(Board and Administrative Policies Manual, § 6.1)
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