2-32-160 Comptroller – Records required.

   The comptroller shall keep, in a clear, methodical manner, a complete set of books, wherein shall be stated, among other things, the appropriations of the year for each distinct object and branch of expenditure, and also the receipts from each and every source of revenue, so far as he can ascertain the same.

(Prior code § 7-17)

2-32-170 Forms and records for city departments.

   The forms, ledgers, warrants, vouchers, books of account, and all other papers and records used in the various departments and boards of the city government in the transaction of all public business, when not otherwise prescribed by law, shall be such as the comptroller may from time to time prescribe.

(Prior code § 7-18)

2-32-180 Reserved.

Editor’s note – Coun. J. 12-16-24, p. 22879, Art. VI, § 4, repealed § 2-32-180, which pertained to Comptroller – annual estimates of expenses.

2-32-190 Comptroller – Quarterly audits and statements.

   The comptroller shall revise and audit all accounts in which the city is concerned, either as debtor or creditor. He shall make quarterly each year, during the months of January, April, July and October, an audit of the accounts and records of the city treasury, verifying the city's cash and securities in the hands of the city treasurer. He shall also submit to the city council on or before the first day of each of the months of February, May, August and November a statement of the cash income and disbursements of the corporate purposes fund and also a statement of the funded debt of the city and the floating debt of the corporate purposes fund for the quarterly periods ending December 31st, March 31st, June 30th and September 30th respectively. The statement of income and disbursements shall show separately the cash on hand at the beginning of the quarter, the amounts received from taxes, from miscellaneous revenue and from the proceeds of the sale of tax warrants, and the amounts disbursed for salaries and for other expenses.

(Prior code § 7-20)

2-32-200 Comptroller – Non-payroll payment reports.

   The comptroller shall make a monthly report to the city council of all payments on voucher, or otherwise than on payroll, to any person for personal services rendered to the city. Such report shall include the name and residence of the person to whom payment was made, shall indicate the service rendered, and shall state the amount paid and the account charged. The report shall be published in such manner as the city council may direct.

(Prior code § 7-20.1)

2-32-205 Internal compliance.

   (a)   The comptroller is authorized:

      (1)   to conduct and direct audits of the city's systems of internal controls regarding finance, accounting, compliance and ethics:

      (2)   to monitor and perform risk assessments of city departments, employees, contractors and agents, and to require the assistance of city departments in the development of compliance plans and measures to address high-risk activities;

      (3)   to review the performance of governmental officers, employees, functions and programs in order to detect and prevent noncompliance within the programs and operations of the city government;

      (4)   to recommend appropriate corrective action, including the development of compliance plans and the development of compliance-related education and training, designed to mitigate any identified risk areas;

      (5)   to assess and provide advice regarding compliance controls incorporated in city departments' policies and procedures; and

      (6)   to enter into agreements or contracts for the purpose of engaging the assistance of outside auditors, consultants or other services necessary to carry out the functions provided for in this section. Such agreements and contracts shall be subject to approval by the corporation counsel as to form and legality and subject to the approval of the budget director as to funding.

(Added Coun. J. 11-16-11, p. 13793, § 5; Amend Coun. J. 11-16-11, p. 13798, Art. I, § 2)

2-32-210 Comptroller – Annual statement requirements.

   Each year, no later than October 1st, the comptroller shall prepare, and publish on the City of Chicago department of finance website, an annual statement giving a full and detailed statement of all receipts and expenditures during the preceding fiscal year. Such statement shall also detail the liabilities and resources of the city, and all other things necessary to exhibit its true financial condition. The comptroller shall submit such annual statement to the city council, through the committee on finance, in a convenient form, accompanied by the certification of a public accountant, who shall not be connected with the city government, and who has been appointed by the finance committee.

   Such accountant shall certify that the statements contained in the comptroller's report are true reflections of the books of his office, which books have been correctly kept in accordance with the daily department reports and other returns of the city's transactions after audit and verification by the various divisions within his office.

   By virtue of its finance committee appointment, such accountant shall also be authorized to perform other audits associated with the annual statement if, in the judgment of the comptroller: (1) the funds at issue in such other audits form an integral and significant part of the annual statement, and (2) such combined auditing function will avoid a substantial duplication of effort.

(Prior code § 7-21; Amend Coun. J. 6-11-08, p. 28823, § 1; Amend Coun. J. 10-28-15, p. 11951, Art. X, § 2)