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The books of account and all other public records and documents of the city relating to the finances shall conform to the classification of standard accounts established by the comptroller in an official manual of accounting which shall be published and kept always on file in the office of the comptroller. Appropriations made under any of the general classifications set forth in said official manual of accounting shall be deemed to be for the items in detail as set forth in said manual. The comptroller shall have power to establish subsidiary and supporting groups of standard accounts as he may deem expedient.
All departments, bureaus, boards, officers and persons connected with the city government shall adopt and put into effect the system of accounting and auditing provided for, and are hereby required to make their reports and accounts conform to the classification herein provided for or as the same may hereafter be changed by the comptroller in conformity with the power conferred on him, and are also required to use the books and forms prescribed by the comptroller.
(Prior code § 7-13)
The budget director and the city comptroller shall determine, according to generally acceptable accounting practices, those expenses paid out of the corporate fund for services or expenses that are chargeable to other funds described in the annual appropriation ordinance. The corporate fund shall be reimbursed for such expenses from amounts appropriated for that purpose. In no event shall reimbursements from a fund exceed the appropriations made from that fund for that purpose.
(Added Coun. J. 12-11-91, p. 10832)
The chief financial officer or the comptroller shall report in writing to the committee on finance, by the first business day of each January, April, July and October, regarding bonds (as defined herein) as follows: (i) for bonds issued during the immediately preceding quarter, the report shall describe the principal amounts, interest rates, maturities, redemption terms and prices for such bonds and any other determinations made by the chief financial officer or the comptroller pursuant to authority granted by the ordinance authorizing such bonds; and (ii) for bonds for which an authorizing ordinance has been adopted by the city council but which have not yet been issued, the report shall describe the plans, if any, to issue such bonds during the next quarter. As used in this section, the term "bonds" shall mean (i) the following types of bonds issued or to be issued by the City: general obligation bonds, tax increment revenue bonds, special assessment revenue bonds, airport revenue bonds, sales tax revenue bonds, motor fuel tax revenue bonds, water revenue bonds and wastewater transmission revenue bonds and (ii) any obligations issued or to be issued by a corporation, trust, or other entity established by the City pursuant to an ordinance adopted by the City Council on October 11, 2017 and in accordance with Division 13 of Article 8 of the Illinois Municipal Code, codified at 65 ILCS 5/8-13-5, et seq., for the limited purpose of issuing obligations for the benefit of the City.
(Added Coun. J. 1-13-16, p. 16268, § 22; Amend Coun. J. 10-5-16, p. 32565, § 22; Amend Coun. J. 10-11-17, p. 55903, § 7)
Editor's note – Coun. J. 12-4-02, p. 99026, § 1.3, repealed former § 2-32-130, which pertained to appropriations for bureau of sewers.
There is hereby created a fund to be known as the treasurer's cash fund for the purpose of enabling the treasurer to pay in cash such warrants as may be presented to him for payment in cash. The mayor and comptroller are hereby authorized to draw warrants, from time to time, for such amounts as may, in the judgment of the comptroller and treasurer, be sufficient to meet the daily demand for that purpose. Such warrants shall be made payable to the treasurer, who is authorized to withdraw the amount therein stated from any active bank or banks and place such money to the credit of the treasurer's cash fund, and it shall be charged to such treasurer's cash fund which shall in turn be credited with the amounts of warrants paid in cash from said fund.
(Prior code § 7-15)
There is hereby created a fund to be known as the equalization and transfer fund. For the purpose of facilitating the equalization or apportionment of the amounts of the balances on deposit with the several depositaries and the speedy transfer of money from one depositary to another in case of necessity, the mayor and comptroller are hereby authorized to draw warrants, from time to time, for such amounts as may in their judgment be necessary or advisable for the proper apportionment of the city deposits among its depositaries or for the protection of the city's interests. Such warrants shall be made payable to the city treasurer, and shall be chargeable to such equalization and transfer fund, which shall in turn be credited with the respective amounts thereof deposited with one or more of the other depositaries, as the case may be.
(Prior code § 7-16)
The comptroller shall keep, in a clear, methodical manner, a complete set of books, wherein shall be stated, among other things, the appropriations of the year for each distinct object and branch of expenditure, and also the receipts from each and every source of revenue, so far as he can ascertain the same.
(Prior code § 7-17)
The forms, ledgers, warrants, vouchers, books of account, and all other papers and records used in the various departments and boards of the city government in the transaction of all public business, when not otherwise prescribed by law, shall be such as the comptroller may from time to time prescribe.
(Prior code § 7-18)
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