2008 Meeting Minutes
January 16, 2008
CALL TO ORDER
The Williamstown Board of Trustees convened at 7:00 pm at the Williamstown Township Hall located at 4990 Zimmer Road, Williamston, Michigan.  Supervisor Mickey Martin called the meeting to order.
ROLL CALL
Present: Trustee Wilbrink, Trustee Wright, Trustee Williams, Clerk Dahlstrom, Treasurer Eyster Supervisor Martin and Trustee Hayes (in at 7:10pm).
Absent: none
Also Present:  Michael Fielek, Planning Commission Chair & Building Inspector, Mark Miller.
PLEDGE OF ALLEGIANCE
CONSENT AGENDA 
§   Minutes of 12/04/07 Meeting
§   Treasurer Report
§   Building Inspector Report
§   Accounts Payable
§   Revenue /Expenditure Report
During discussion it was the consensus of the Board to remove the Treasurer’s Report, the Accounts Payable Report and the Revenue/Expenditure Report from the consent agenda.
Motion by Wilbrink to approve the Consent Agenda.
Seconded by Williams.
Carried unanimously.
PUBLIC COMMENT FOR NON-AGENDA ITEMS
Supervisor Martin called for public comment at 7:07 p.m.
There was none.
Supervisor Martin closed public comment at 7:08 p.m.
Trustee Hayes entered the meeting at 7:10 pm.
PLANNING COMMISSION
Planning Commission Chairman Michael Fielek commented on recent commission business as outlined in the submitted minutes of the December 18, 2007 meeting.  Chairman Fielek elaborated on the Commission’s recommendation to approve a Special Use Permit for Burgdorf Winery.  Board discussion ensued regarding the issues of size, water use & drainage and ingress & egress to the property.
Public Comment:
Dennis Stiffler, 5620 Shoeman Road:  spoke against approval citing the issues of size and dirt removal involved with the expansion.  He also said that a petition against the approval has been submitted at tonight’s meeting.
Shawn Canfield, 5627 Shoeman Road:  spoke against the approval saying that the expansion does not fit with the area and that his children should not have to be exposed to the traffic and business environment.
Wendy Ridenour, 5615 Shoeman Road:  spoke against the approval saying that she has a 16 year old driver in her household and the traffic, safety and quietness would be impacted with the expansion.
N.L. Horton, 5632 Shoeman Road:  spoke against the approval saying that drainage is a problem currently and that the expansion would only increase this problem.
Attorney Malcolm McKinnon, 455 Red Cedar Blvd: representing the neighbors of the location, stated that he has reviewed the township’s documents regarding this location and found that they were incomplete.  He stated that building permits and other necessary licenses and permits were not obtained by the business.  He said more documentation is needed before approval.
Sue Stiffler, 5620 Shoeman Road:  spoke against the approval saying that before receiving the public hearing notice from the Planning Commission she had no idea the business was expanding.  She cited issues of traffic and noise increases, events becoming more numerous and said that the expansion does not fit with the surrounding community.
Shawn Canfield, 5627 Shoeman Road:  said that he sent a letter to the township in opposition to the approval but apparently it was never received.
Supervisor Martin said that the township’s mail log would be reviewed to determine whether the letter was received.  She also stated that because of the concerns raised at tonight’s meeting it would be best to send the special use permit back to the Planning Commission for further review.
Motion by Martin to return the special use permit to the Planning Commission for further review and recommendation and to inform all residents within five hundred feet of the location when further discussions will take place.
Seconded by Wright.
Carried unanimously.
UNFINISHED BUSINESS
Budget
Supervisor Martin explained the ongoing process of compiling the 2008-09 budget.
Discussion ensued regarding the status of, and recommendations for, the following items.
Video Taping-recommended to budget $20,000.00 for this item.
Auditors providing financial administrative services-a presentation to the Board will be arranged with Abraham & Gaffney to discuss this issue and determine a financial commitment for these services.
Payroll Outsourcing-Treasurer Eyster will research firms and prices for this service.
Revenue Sharing-this item will be reduced to $325,000 from the current year’s $340,000.
Supervisor Martin said that the Board would meet on January 22, at 5:30 pm to further discuss the budget.
NEW BUSINESS
Poverty Guidelines and Asset Level
Discussion ensued leading to the following resolution.
WILLIAMSTOWN TOWNSHIP
RESOLUTION #66
POVERTY GUIDELINES RESOLUTION
Resolution by Supervisor Mickey Martin
Be it resolved that:
WHEREAS, the adoption of guidelines for poverty exemptions is within the purview of the Township Board; and
WHEREAS, the homestead of persons who, in the judgment of the Supervisor and Board of Review, by reason of poverty, are unable to contribute to the public charges is eligible for exemption in whole or part from taxation under Public Act 390, 1994 (MCL 211.7u); and
WHEREAS, pursuant to PA 390, 1994 Williamstown Township, Ingham County adopts the following guidelines for the supervisor and Board of Review to implement. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household, including any property tax credit returns, filed in the current or immediately preceding year;
To be eligible, a person shall do all the following on an annual basis:
1.   Be an owner of and occupy as a homestead the property for which an exemption is requested.
2.   File a claim with the Supervisor or Board of Review, accompanied by federal and state income tax returns for all persons residing in the homestead, including any property tax credit returns filed in the immediately preceding year or in the current year.
3.   Produce a valid drivers’ license or other form of identification if requested.
4.   Produce a deed, land contract, or other evidence of ownership of the property for which an exemption is requested, if requested.
5.   Meet the federal poverty income standards as defined and determined annually by the United States Office of Management and Budget.
6.   The application for an exemption shall be filed after January 1, but before the day prior to the last day of Board of Review.
7.   Any additional eligibility requirements as determined by the Township Board;
The Board of Review shall follow the above stated policy and federal guidelines in granting or denying an exemption, unless the Board of Review determines there are substantial and compelling reasons why there should be a deviation from the policy and federal guidelines and these are communicated in writing to the claimant.
Be it further resolved to adopt the Federal Poverty Guidelines for 2008 with an increase of 50% in all sections as shown below, and to limit assets to one principle residence and one licensed vehicle for each resident, with a maximum of two.
 
Size of Family Unit
Poverty Guidelines
1
$15,315
2
$20,535
3
$25,755
4
$30,975
5
$36,195
6
$41,415
7
$46,635
8
$51,855
For each additional person, add
$5220
 
Seconded by:  Martin Wright
Roll call vote: 
Supervisor Mickey Martin:   yes
Treasurer Janet T. Eyster:   yes
Clerk Howard Dahlstrom:   yes
Trustee Frans Wilbrink:   yes
Trustee Martin Wright:   yes
Trustee Bob Hayes:       yes
Trustee Rick Williams:   yes
Budget Amendment Request-Clerk
Discussion ensued regarding the submitted request from Clerk Dahlstrom calling for the transfer of funds to the line items for Deputy Clerk salary and Elections Deputy salary.
Motion by Wilbrink to approve a budget amendment transferring $500.00 from Clerk Conferences & Training to Deputy Clerk salaries and $500.00 from Elections Training to Elections Deputy salaries.
Seconded by Dahlstrom.
Roll call vote: 
Supervisor Mickey Martin:   no      
Treasurer Janet T. Eyster:   no      
Clerk Howard Dahlstrom:   yes
Trustee Frans Wilbrink:   yes           
Trustee Martin Wright:   no         
Trustee Bob Hayes:       no         
Trustee Rick Williams:   no
Motion FAILED.
Grant Proposal-McKenna
It was stated that the documentation submitted was incorrect and this item will be addressed at the next meeting.
Meals On Wheels Request
Discussion ensued regarding the request. Clerk Dahlstrom was requested to procure information that would verify that the recipients were senior citizens and that they were residents of the township.
Treasurer Report
Treasurer Eyster withdrew her report and said that she would submit a revised report for the January 22, 2008 meeting.
Accounts Payable & Payroll
Trustee Williams inquired about check # 16925 issued for attorney fees.
Motion by Dahlstrom to approve the township accounts payable and payroll paid -checks 16889-16964, noting that check # 16900 was voided, in the amount of $33,039.89.
Seconded by Wilbrink.
Carried unanimously.
Motion by Dahlstrom to approve the cemetery accounts payable and payroll paid -checks 5610-5624 + the EFTPS, in the amount of $3,375.94.
Seconded by Wilbrink.
Carried unanimously.
Motion by Dahlstrom to approve township accounts payable, payroll for approval -checks 16964-16982, in the amount of $12,908.79, pending generation of a BS&A report for final review and approval of the Treasurer.
Seconded by Eyster.
Carried unanimously.
Motion by Dahlstrom to approve cemetery accounts payable for approval -checks 5625-5629, in the amount of $440.14, pending generation of a BS&A report for final review and approval of the Treasurer.
Seconded by Eyster.
Carried unanimously.
REPORTS
Trustee Wilbrink said that there would be a dedication of the new NIESA fire station on April 19, 2008.Supervisor Martin said that the MTA conference was great and that there was myriad of useful information disseminated.  Others who attended also remarked that it was very informational.  Supervisor Martin would like to have a meeting in March to discuss the information presented at the conference.  A tentative meeting date was set for March 18, 2008.
Supervisor Martin distributed a list of meeting dates and changes for approval.
Motion by Eyster to approve the following schedule of meetings.
January 22, 2008-Budget Board Meeting at 5:30pm
February 12, 2008-Public Hearing-Budget 2008-2009 at 5:30pm
March 4, 2008-Board Meeting cancelled
March 5, 2008-Board Meeting at 7:00pm
Seconded by Hayes.
Carried unanimously.
Supervisor Martin reminded the Board of the Ingham County MTA meeting scheduled for January 23, 2008 in Stockbridge.
Because of the displacement/inconvenience to the Yoga group that meets on Wednesdays in the Township Hall, due to the rescheduling of the Board meeting because of the primary election, the following motion was offered.
Motion by Dahlstrom to waive the fee that the Yoga instructor would pay for the evening rental on the date of January 16, 2008.
Seconded by Wright.
Carried unanimously.
PUBLIC COMMENT
Supervisor Martin called for public comment at 9:35 p.m.
Helen LeBlanc-4720 Jadestone Dr.
  commented on financial policies and township computer passwords.
Wanda Bloomquist-Planning Assistant
  said that a Parks Survey form was available on the township website.
Supervisor Martin closed public comment at 9:39 p.m.
Supervisor Martin reviewed the meeting and called an adjournment at 9:40 pm.
____________________________
Howard M. Dahlstrom
Township Clerk