2007 Meeting Minutes
January 9, 2007
CALL TO ORDER
The Williamstown Board of Trustees convened at 7:00 PM at the Williamstown Township Hall located at 4990 Zimmer Road, Williamston, Michigan.  Supervisor Mickey Martin called the meeting to order. 
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Trustee Wilbrink, Treasurer LeBlanc, Trustee Wright, Trustee Hayes, Trustee Williams
   Clerk Dahlstrom and Supervisor Martin.
CONSENT AGENDA 
·   Minutes of 12/5/06, 12/19/06 and 12/28/06 Meetings
·   Treasurer Report
·   Building Inspector Report
·   Accounts Payable
·   Revenue /Expenditure Report
Motion by Hayes to approve the consent agenda, with corrections, and without the township’s revenue-expenditure listing (profit-loss report).
Seconded by Williams.
Carried unanimously.
PUBLIC COMMENT FOR NON-AGENDA ITEMS
Supervisor Martin called for public comment at 7:10 p.m.
·   Cindy Davis: regarding tax payments and an upcoming Planning Commission public hearing for a special use permit.
·   Nancy Williams:  regarding conflict of interest issues for some Board members.
·   Helen LeBlanc:  regarding conflict of interest issues for some Board members.
·   Roger Philip:  regarding comments about conflict of interest issues and the submission of documents regarding the past AG Edwards account.
Supervisor Martin closed public comment at 7:20 p.m.
PLANNING COMMISSION
Planning Commission Chairman Michael Fielek commented on recent commission business as outlined in the submitted minutes of the December 19, 2006 meeting.  He stated that he attended the Meridian Planning Commission meeting and the conditional rezoning was approved for the Mayberry Homes site which borders the township.  Supervisor Martin stated that this might be a type of issue that a joint (area-wide) planning commission, as is currently being explored, might discuss to see the regional effects of a development a government entity might be considering.  Discussion ensued regarding the effect of a Board motion against the rezoning, and Supervisor Martin stated that she would draft a resolution for the next Board meeting.
UNFINISHED BUSINESS
Budget 2008-General Fund & Cemetery
Supervisor Martin explained the draft budgets compiled by the Board for the township and cemetery.
Motion by Wright to set a public hearing for the 2008 township budget for Tuesday, February 20, 2007 at 5:30 p.m.
Seconded by Williams.
Carried unanimously.
Motion by Wright to set a public hearing for the 2008 cemetery budget for Tuesday, February 20, 2007 at 5:30 p.m.
Seconded by Williams.
Carried unanimously.
Constable
Clerk Dahlstrom said that he contacted the Ingham County Sherriff and they would be able to assist with running plates on abandoned vehicles and tax collection to varying degrees.  Supervisor Martin stated that Building Inspector Mark Miller is willing to work as the zoning enforcement officer, but a plan for duties and compensation rates would have to be developed.
Motion by Hayes to authorize Supervisor Martin and Building Official Miller to develop a plan for rates regarding enforcement officer duty.
Seconded by Wright.
Carried unanimously.
Drop Box
Treasurer LeBlanc explained his motion regarding the installation of the new white drop box.  Discussion ensued regarding the new drop slot near the front entrance, and its handicap accessibility.  Treasurer LeBlanc said that the slot is at the same level as the front door handles.
Motion by LeBlanc that the white Salsbury Industries drop box be installed as soon as possible on the white pedestal that has been prepared for it by the U. S. Mail box in front of the township hall, and that the old black drop box by the U. S. Mail box be removed. 
Seconded by Wilbrink.
Carried unanimously.
Space Heater & Water Heaters
Treasurer LeBlanc explained his motion regarding the need for a space heater for the conference room.
Motion by LeBlanc to authorize the purchase of a fast acting electric heater for no more than $ 50.00 for use in the township’s small conference room.  This heater is to be paid for from account 101-294-980, Township Office, Capital Outlay. 
Seconded by Hayes.
Carried unanimously.
Discussion ensued regarding bids received for hot water heaters, and it was decided that the issue should be re-priced to include the kitchen sink and the two bathroom sinks.
NEW BUSINESS
Cable Commission Appointments
Motion by Martin to appoint Nancy Williams and Kurt Guter to the Cable Commission.
Seconded by Hayes.
Roll Call Vote:
Yes:  Wright, Martin, Hayes, Williams
No:  LeBlanc, Wilbrink, Dahlstrom.
Motion carries.
Township Park Dog Play Area
Discussion ensued regarding the possibility of a fenced dog play area for the park, with issues such as fence costs, donations and liability premiums being considered.  It was decided to send the issue back to the Parks Committee to see if they have received any interest in the project before proceeding with further discussion.
Building Permit Policy
Discussion ensued regarding the expiration policy for building permits.  Inspector Miller explained data he received from the State that allows for a township policy to be developed.
Motion by Hayes to authorize Supervisor Martin and Building Official Miller develop a resolution regarding building permit deadline policies.
Seconded by Wright.
Carried unanimously.
Meals on Wheels
Discussion ensued regarding a request for support from the Meals on Wheels program.
Motion by Wilbrink to amend the 2007 budget by transferring $1500.00 from the contingency fund to line item 101-751-955 (Recreation miscellaneous).
Seconded by Hayes.
Carried unanimously.
Motion by Wilbrink to donate $1500.00 from line item 101-751-955 (Recreation miscellaneous) to the Meals on Wheels program.
Seconded by Hayes.
Carried unanimously
REPORTS
Treasurer Report
Treasurer LeBlanc elaborated on his submitted report.
Trustee Reports
Trustee Wright stated that he is compiling data regarding a revamped recycling program.
Trustee Wilbrink commented on NIESA issues.
Trustee Williams commented on an upcoming Cable Commission meeting & stormwater compliance issues.
Trustee Hayes commented on the possibility of revamping the public comment portions of the meetings and asked Boardmembers to think about ways to streamline the meeting, but still afford public comment.
Supervisor Report
Supervisor Martin elaborated on her submitted report and mentioned items for the next agenda.
Trustee Hayes mentioned the items on the revenue/expenditure reports that were over budget.  Discussion ensued and it was agreed that Supervisor Martin and Clerk Dahlstrom would discuss those items and prepare an explanation for the next meeting.
PUBLIC COMMENT
Supervisor Martin called for public comment at 9:25 p.m.
·   Ruth Templeton:  regarding Compensation Commission meeting dates and payroll liability issues.
·   Cindy Davis:  regarding an upcoming special use permit hearing and Clerk training in the area of financial responsibilities.
Supervisor Martin closed public comment at 9:33 p.m.
Supervisor Martin reviewed the meeting and ordered an adjournment at 9:35 pm.
__________________
Howard M. Dahlstrom
Township Clerk