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Whenever an office, department or institution has need for an article which has been reported as surplus personal property, such office, department or institution may acquire the article by submitting a properly drawn request. Transfers between departments of personal property shall be accomplished utilizing the form(s) or electronic media prescribed by the Director. Transfer shall be made between departments on a non-reimbursable basis provided the transfer is between the very same fund. Transfer between different funds, capital outlay funds excepted, shall be processed as a sale on a form or electronic media and in the manner prescribed by the Director of Purchasing and Contracting with appropriate charges and credits being made to the respective financial accounts of the office, department or institution affected by such sale. Applicable changes to the property account (capital assets) shall also be made in the manner prescribed by the Director of Purchasing and Contracting. Surplus personal property shall be released to the requesting office, department or institution upon receipt of a request prepared and distributed in a manner prescribed by the Director.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10243 (N.S.), effective 2-7-13; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
Whenever the head of any County department, office or institution determines that any items of personal property are no longer needed by that department, office or institution and determines that such items are no longer needed by the County in the manner prescribed by the Director of Purchasing and Contracting, the Director may sell or otherwise dispose of such items in accordance with Sections 25503 through 25507, inclusive, plus 25372 and 26227 of the Government Code unless otherwise directed by the Board.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 9836 (N.S.), effective 4-12-07; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
Upon the recommendation of the Director to the Chief Administrative Officer that a Standards Committee is needed to establish standards with respect to the type, design quality, or brand of a certain article or a group of related articles purchased the County, the Chief Administrative Officer shall forthwith establish such a Standards Committee by appointing the members of the Committee. The membership of any such committee shall be the Director, who shall be the Chairman of the Committee, and the head of each County office, department or institution that is a primary user of the article or group of related articles for which standards are to be established. Any member of such a committee may act through an appointed representative.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01)
Where the Director enters into contracts on behalf of the County, the contracts, including purchase orders, shall be prepared, issued, distributed, and filed in the manner and on forms or electronic systems prescribed by the Director.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
The Director is authorized to prepare rules, regulations, and procedures implementing and supplementing the applicable statutes, provisions of this Code and Board Policies relating to the performance of Purchasing and Contracting functions. A copy of such rules and regulations and of any and all amendments thereto shall be posted on the County's Internet site.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 9836 (N.S.), effective 4-12-07; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
The Director may permit, subject to requirements of this section and subject to such terms and conditions that the Director may prescribe, any public entity including any municipal corporation, school or other special district to participate in procurements or contracts entered into by the Director of Purchasing and Contracting to participate in surplus personal property sales.
1. The public agency shall file with the Director a certified copy of the legal authority or resolution of its governing body requesting that it be authorized to participate in such contracts or periodic sales.
2. The public agency shall:
(a) Make all purchases or sales in its own name and for public purposes only.
(b) Be responsible for payments directly to the vendor in the case of purchases, and be liable for all sales, excise and other taxes incident to the purchase or sale.
(c) Agree that it will be bound by the requirements of this section and such terms and conditions that the Director of Purchasing and Contracting may prescribe.
(d) Not have under consideration at the time it makes its request any bids or quotations from other vendors for like purchases or sales.
3. Appropriate surcharges may be collected from other public entities listed above to offset the pro rata costs for sales administered by the County; administration of contracts for agencies utilizing but not a joint named participant in a cooperative contract; and the procurement and inventory management of stores items.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
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