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Should the Director determine that there are not sufficient funds available to meet the cost of the articles requisitioned, the Director of Purchasing and Contracting shall not purchase or furnish the articles requisitioned, but shall immediately notify the requisitioning office, department or institution of the insufficiency of the funds wherewith to pay for the articles requisitioned.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01)
Whenever any office, department or institution requires equipment, materials, supplies or services which another office, department or institution is able to furnish, a suitable request shall be prepared and distributed in the manner prescribed by the Director of Purchasing and Contracting. Transfers between departments of equipment, materials, or supplies shall be accomplished utilizing the forms or electronic media prescribed by the Director. Transfer of equipment, materials, or supplies shall be made between departments on a non-reimbursable basis provided the transfer is between the very same fund. Transfer between different funds, capital outlay funds excepted, shall be processed as a sale on a form and in the manner prescribed by the Auditor & Controller with appropriate charges and credits being made to the respective financial accounts of the office, department or institution affected by such sale. Applicable changes to the property account (capital assets) shall also be made by the Auditor & Controller. Where the request is for the transfer of vehicles, materials, equipment or supplies purchased from capital outlay funds or is for the services involving an expenditure of capital outlay funds, it shall be submitted to the Chief Administrative Officer for approval. If the Chief Administrative Officer disapproves such a request, he shall set forth the reasons in writing to the office, department or institution making the request. After such suitable request has been prepared and transmitted in the manner prescribed by the Auditor & Controller and, when necessary, approved by the Chief Administrative Officer or the board, the materials, equipment, supplies or services may be transferred or provided. In such cases, appropriate charges and credits to the respective accounts of the offices, departments and institutions affected by such transfer and applicable changes to the property account (capital asset) records shall be made by the Director.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10243 (N.S.), effective 2-7-13)
Whenever any items of personal property, except items for which disposition processes are otherwise covered under law, regulation or code are no longer needed by the office, department or institution having possession thereof, such item shall be reported for redistribution or sale, or trade-in on new acquisition in the manner prescribed by the Director of Purchasing and Contracting.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10243 (N.S.), effective 2-7-13; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
Whenever an office, department or institution has need for an article which has been reported as surplus personal property, such office, department or institution may acquire the article by submitting a properly drawn request. Transfers between departments of personal property shall be accomplished utilizing the form(s) or electronic media prescribed by the Director. Transfer shall be made between departments on a non-reimbursable basis provided the transfer is between the very same fund. Transfer between different funds, capital outlay funds excepted, shall be processed as a sale on a form or electronic media and in the manner prescribed by the Director of Purchasing and Contracting with appropriate charges and credits being made to the respective financial accounts of the office, department or institution affected by such sale. Applicable changes to the property account (capital assets) shall also be made in the manner prescribed by the Director of Purchasing and Contracting. Surplus personal property shall be released to the requesting office, department or institution upon receipt of a request prepared and distributed in a manner prescribed by the Director.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10243 (N.S.), effective 2-7-13; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
Whenever the head of any County department, office or institution determines that any items of personal property are no longer needed by that department, office or institution and determines that such items are no longer needed by the County in the manner prescribed by the Director of Purchasing and Contracting, the Director may sell or otherwise dispose of such items in accordance with Sections 25503 through 25507, inclusive, plus 25372 and 26227 of the Government Code unless otherwise directed by the Board.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 9836 (N.S.), effective 4-12-07; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
Upon the recommendation of the Director to the Chief Administrative Officer that a Standards Committee is needed to establish standards with respect to the type, design quality, or brand of a certain article or a group of related articles purchased the County, the Chief Administrative Officer shall forthwith establish such a Standards Committee by appointing the members of the Committee. The membership of any such committee shall be the Director, who shall be the Chairman of the Committee, and the head of each County office, department or institution that is a primary user of the article or group of related articles for which standards are to be established. Any member of such a committee may act through an appointed representative.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01)
Where the Director enters into contracts on behalf of the County, the contracts, including purchase orders, shall be prepared, issued, distributed, and filed in the manner and on forms or electronic systems prescribed by the Director.
(Added by Ord. No. 9297 (N.S.), effective 2-22-01; amended by Ord. No. 10406 (N.S.), effective 2-4-16)
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