A. Use Permitted: Employees may use multimedia messaging technologies where informal communication is appropriate in the conduct of City business.
B. Record: Multimedia messaging must be treated in the same manner as a telephone conversation or an instant message. No record of the correspondence is retained once the multimedia message has been deleted from the sending or receiving device.
C. Employee Responsible For Use: Employees are responsible for the appropriate use of multimedia messaging when conducting City business.
D. Retention: Employees are responsible for capturing information contained in a multimedia message where that message is pertinent to a City issue and where, in the employee's best judgment, the information should be retained.
E. Use For Investigation: Multimedia messages retained on the sending or receiving device may be reviewed as part of investigations into work related misconduct or noninvestigatory work related searches, including, but not limited to, Human Resources personnel matters, litigation disclosure, forensic analysis and information requests under GRAMA whether or not legal action may be required to obtain those records not contained on City devices. (2019 Compilation)