A. Use Permitted: Wikis are an effective tool for communicating, collaborating and tapping into the collective "wisdom of the crowd". Employees may utilize wikis for City business where appropriate.
B. Approval Required: Employees engaging in a wiki collaboration effort on specific City issues, business or topics of interest must receive approval from the Mayor's Communications Team prior to posting to any wiki website.
C. Records Management, Retention: The records management procedures and retention schedules for e-mail apply to the final version of wiki collaboration on matters of City business and must be treated in the same manner as e-mails or other formal correspondence.
1. For wikis hosted on City servers, the final version at the time the wiki is closed must be retained.
2. For wikis not hosted on City servers, the version at the time of the submission must be retained.
D. Use For Investigations: Information posted on City business related wikis may be reviewed as part of investigations into work related misconduct or noninvestigatory work related searches, including, but not limited to, Human Resources personnel matters, litigation disclosure, forensic analysis and information requests under GRAMA, whether or not legal action may be required to obtain those records not contained on City servers. Anonymous participation in wiki collaboration related to City business is discouraged.
E. Employee Responsible For Content: For any City sponsored wiki, an employee or group of employees must be designated to moderate the wiki collaboration to ensure that information is accurate, appropriate and current. (2019 Compilation)