TITLE 55
RECORDS MANAGEMENT

CHAPTER 1
RECORDS MANAGEMENT

SECTION:

55-1-1: Purpose

55-1-2: Scope

55-1-3: Optical Media Technology Defined

55-1-4: Policy

55-1-5: Guidelines

55-1-6: Conclusion

55-1-7: Bibliography

55-1-1: PURPOSE:

This chapter outlines policy, definitions and guidelines regarding records retention technology and scheduling. (2019 Compilation)

55-1-2: SCOPE:

This chapter establishes the policy of the Utah State Archives regarding the use of optical media technology for public records storage. It defines archives policy and requirements for use with information appraised and scheduled as long term (10 years or greater) or permanent. It also provides guidelines about system evaluation, functionality and applicability for use with records scheduled for less than ten (10) years. (2019 Compilation)

55-1-3: OPTICAL MEDIA TECHNOLOGY DEFINED:

"Optical media technology" is defined as any high density storage and rapid retrieval system used in information and image processing. This most commonly refers to WORM (Write-Once, Read-Many) optical disk systems, but may include rewritable, erasable systems. These systems all record information by a laser scanner that transmits binary codes into a computer. Information is stored and accessed through the computer. (2019 Compilation)