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The Board in charge of the Library Department may, and the Officer in charge of every other Department shall, when material or supplies of any kind, including printing and binding, are required, obtain the same from the Purchasing Agent by requisition in writing on forms furnished by said Agent, who shall cause to be included in the annual report of the Administrative Services Board a statement of the cost of all printing, binding and other material and supplies furnished each Department.
(Ord. 1953 c. 8 § 7; Rev. Ord. 1961 c. 3 § 16; CBC 1975 Ord. T5 § 116; CBC 1985 5-5.24)
(A) Every Officer in charge of a Department shall immediately make a report in writing to the Law Department whenever any transaction, act or negligence of the Department in his or her charge occurs which results in, or may occasion the bringing of, a claim against the city. All claims against the city or any Department thereof shall be transmitted to the City Clerk for reference to the Corporation Counsel, who, by himself or herself or his or her assistants, shall make an investigation of the claim, and for this purpose shall be furnished, on request, with all necessary Departmental books, papers or records, and may require any official or employee of a Department who may have information concerning such claims to attend any hearing thereon. The Corporation Counsel shall have authority to settle any such claim, subject to the approval of the Mayor. However, no such settlement shall be made for an amount exceeding $500.
(B) Nothing herein contained shall affect the provisions of these ordinances respecting the settlement of claims upon which suits have been entered.
(Ord. 1866 c. 2; Ord. 1914 c. 5; Rev. Ord. 1961 c. 3 § 17; CBC 1975 Ord. T5 § 117; Ord. 1980 c. 1; CBC 1985 5-5.25)
Cross-reference:
Ord. ss 5-8.1; Ord. ss 6-1.6
Every Officer or employee receiving a salary from the city, who receives for his or her services as such Officer or employee any other salary, or any fees, charges or commission, shall pay such other salary, fees, charges and commissions into the City Treasury, as the property of the city; provided, however, that this provision shall not apply to the fees received by the City Clerk under M.G.L. Chapter 131 or Acts in amendment or addition thereto; and any Officer or employee through whom, or for whose supplies, sales or services as such Officer or employee, or for any notes, securities, leases or other agreements in his or her custody, payments are due or to be made to the city, or to him or her for the city, shall keep suitable books and accounts of all such dues and payments, and shall, unless otherwise specially provided by law, on or before the fifth day of every month send to the Auditor a statement of the total amount of such payments made to him or her, or which have become due since the date of the last statements or which will become due within a month from said day, and deliver to the Collector-Treasurer all such money paid to him or her, and bills of such dues and, unless authorized to the contrary by the Collector-Treasurer, shall furnish therewith, in suitable books with proper details, alphabetical lists by wards of such moneys and bills, with the columns and figures added and carried forward continuously to the end of the lists.
(R.O. 1885 c. 15 § 7; Ord. 1954 c. 2 § 11; Rev. Ord. 1961 c. 3 § 18; CBC 1975 T5 § 118; CBC 1985 5-5.26)
Cross-reference:
Ord. ss 2-8.1; Ord. ss 6-3.1; M.G.L. Chapter 131
(A) Every person selling any goods to, doing any work for or rendering any services to, the city or the County of Suffolk, shall submit his or her bill or demand for the same to the City Auditor in such form as said Auditor may require. The Board or Officer contracting for such work, goods or services shall certify to the City Auditor, at such time and in such form as said Auditor may require, that such work has been done, goods delivered or services rendered, as the case may be, and that payment therefor, in a specified amount, should be made. This Section shall not apply to the payment of the salary or wages of any Officer or employee.
(B) Effective July 1, 1980, every bill rendered by vendors or contractors to the city or County of Suffolk for payment for goods, services, provisions or other articles supplied in quantity shall clearly itemize the number and unit cost on the statement submitted for payment and shall separately itemize additional charges, gratuities, taxes and the like, which are properly to be included in the total sum requested. If such sum is to be reduced by discount or other allowances, these shall clearly be listed and applied as adjustment.
(C) This Section shall apply to all services, goods and provisions, including those supplied by food catering services, and obtained through purchase orders, service orders or payments against contractual reserves in any budget of City Agencies and Agencies funded wholly or in part by federal funds or commonwealth funds.
(Ord. 1949 c. 9 § 1; Rev. Ord. 1961 c. 3 § 19; CBC 1975 Ord. T5 § 119; Ord. 1980 c. 10; CBC 1985 5-5.27)
Cross-reference:
Ord. ss 6-1.3; ss 6-1.4
No Officer in charge of a Department shall incur any obligation payable from the treasury of the city unless the City Auditor shall have certified on the document intended to evidence such obligation that an appropriation in the amount of such obligation is available therefor, and no contract, purchase order or service order shall be deemed to have been made until the City Auditor shall have so certified.
(Rev. Ord. 1961 c. 3; Ord. 1972 c. 11 § 1; CBC 1975 Ord. T5 § 120; CBC 1985 5-5.28)
Cross-reference:
Ord. ss 6-1.1; ss 6-3.5
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