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All employees of the City who suffer the loss of an immediate family member shall be granted three days bereavement leave beginning with the City business day or the beginning of the shift on which an employee is working. The intent of this section is to allow employees to be with their families during a time of loss, and in the event of death occurring on a non-working day, there shall be no credit because of that fact. In other words, if an employee works from Monday through Friday and death occurs on Saturday, the sole day which will be included in the intent of this section is Monday. There shall be no charge against accumulated sick time. The director having management responsibility with reference to the employee is hereby given the authority to allow one extra day bereavement leave without charge.
The definition of "immediate family," as used in this section, is as follows: an employee's spouse, parents, children, grandparents, siblings, grandchildren, brother-in-law, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-in-law or a legal guardian or other person who stands in the place of a parent.
(Ord. 27-85. Passed 6-10-85.)
An employee who is absent from duty shall report the reason therefor to his or her supervisor prior to the date of absence, when possible, and in no case later than noon on the first day of absence. All unauthorized and unreported absences shall be considered absent without leave and a deduction of pay shall be made for the period of absence. Such absence may be made the grounds for disciplinary action.
(Ord. 27-85. Passed 6-10-85.)
The following shall be the rules, regulations, rates and amounts of reimbursements to be paid to Municipal officers and employees for attendance at conventions and conferences and while on Municipal business:
(a) Prior to attending a meeting, conference or convention, individuals must present a request form for attending the same. An estimate of expenses and the account to which they are to be charged must first be approved by the Mayor for administrative personnel or Council for legislative personnel and presented to the Director of Finance for certification that funds are appropriated and available, legislative authority excluded.
(b) Receipts covering expenses should be obtained in all instances. These receipts should be presented with the expense account voucher to the Director of Finance when requesting payment of expenses.
(c) The City will pay the actual cost of overnight lodging when it is necessary in the furtherance of Municipal business, upon the presentation of the receipt showing payment for such lodging. Gratuities will be considered part of the expense, but will be limited to ten dollars ($10.00) per day. If an employee’s spouse also attends, no reimbursement will be made for his or her added costs.
(d) Registration fees in connection with attending a meeting, conference or convention will be considered as part of the attendance expense and will be paid by the City after proper documentation is presented to the Director of Finance.
(e) The City will pay the actual cost of meals, when necessary in the furtherance of Municipal business, upon the presentation of receipts showing payment for such meals.
(f) Upon the submission of an expense account voucher, signed by a claimant, showing the necessary miles traveled on Municipal business, the City shall pay that amount allowed at the time by the Internal Revenue Service per mile car mileage allowance. However, no car mileage allowance will be paid unless moneys have been appropriated by Council. Turnpike tolls and parking fees will be considered extra expenses, for which there will be a reimbursement to the officer or employee.
(g) (1) If Municipal officers or employees attend conventions or conferences or are otherwise on Municipal business outside the City, such officers or employees may obtain, from the Director of Finance, an expense advance by making a written request for such advance in an amount not to exceed the estimate of expenses also submitted. Such advance, however, must be approved by the Mayor and the Finance Director before it is issued.
(2) Such officers or employees shall, within fourteen days after their return from attendance at such convention, conference or other Municipal business, reconcile such advance with the Director by presenting the necessary receipts for expenses. If such an advance exceeded the actual expenses, the officer or employee shall return the excess to the City.
(Ord. 27-85. Passed 6-10-85; Ord. 14-90. Passed 2-12-90; Ord. 36-98. Passed 2-23-98; Ord. 102-09. Passed 7-13-09.)
(a) Generally. All employees whose positions are listed in both the classified and unclassified sections, as set forth in this chapter, shall be bonded at the expense of the City for faithful performance of duty in accordance with the City's general Liability Blanket Security Bond.
(Ord. 27-85. Passed 6-10-85; Ord. 186-00. Passed 10-23-00.)
(b) Specific Bonds. The following officers of the City shall be bonded in the amounts set forth below:
Officer Bond
Finance Director/Income
Tax Administrator $100,000
Treasurer $100,000
(Ord. 212-97. Passed 12-22-97; Ord. 186-00. Passed 10-23-00.)
(c) Payments of Premiums. The premiums of all bonds filed by the officers or employees of the City shall be paid from the City Treasury.
(d) Form of Bond. The form of bonds shall be approved by the Director of Law and he or she is hereby given discretion to recommend to Council for its action a blanket bond, when and if that blanket bond applies to the bonding requirements of the City.
(e) Surety. The Mayor shall approve the surety on all bonds, except that Council shall approve the surety on the Mayor's bond.
(Ord. 27-85. Passed 6-10-85.)
(a) Effective with the first pay period of 2004, the full amount of the statutorily required employee contributions to OPERS shall be withheld from the gross pay of each person within any of the classes established in division (b) herein and shall be “picked up” (assumed and paid to OPERS) by the City of Avon. This “pick up” by the City of Avon shall be designated as public employee contributions and shall be in lieu of contributions to OPERS by each person within any of the classes established in division (b) herein. No person subject to this “pick up” shall have the option of choosing to receive the statutorily required contribution to OPERS directly instead of having it “picked up” by the City of Avon or of being excluded from the “pick up”. The City of Avon shall, in reporting and making remittance to OPERS, report that the public employees contribution for each person subject to this “pick up” has been made as provided by the statute. Therefore, contributions, although designated as employee contributions, are employer-paid, and employees do not have the option to receive the contributions directly. All contributions are paid by the employer directly to the plan.
(b) The “pick up” by the City of Avon provided by this section shall apply to all persons that are employees of the City of Avon who are or become contributing members of OPERS.
(c) The City of Avon’s method of payment salary to employees who are participants in OPERS is hereby modified as follows, in order to provide for a salary reduction pick up of employee contributions to OPERS.
(d) The total salary for each employee shall be the salary otherwise payable under the City of Avon policies. Such total salary of each employee shall be payable by the City of Avon in two parts: (1) deferred salary and (2) cash salary. An employee’s deferred salary shall be equal to that percentage of that employee’s total salary which is required from time to time by OPERS to be paid as an employee contribution by that employee, and shall be paid by the City of Avon to OPERS on behalf of that employee as a “pick up” and in lieu of the OPERS employee contribution otherwise payable by that employee. An employee’s cash salary shall be equal to that employee’s total salary less the amount of the pick up for that employee, and shall be payable, subject to applicable payroll deductions, to that employee. The City of Avon shall compute and remit its employer contributions to OPERS based upon an employee’s total salary. The total combined expenditures of the City of Avon for such employees’ total salaries payable under applicable City of Avon policies and the “pick up” provisions of this section shall not be greater than the amounts it would have paid for those items had this provision not been in effect.
(e) The Finance Department is hereby authorized and directed to implement the provisions of this section to institute the “pick up” of the statutorily required contributions to OPERS for those persons reflected in division (b) herein so as to enable them to obtain the result in federal and state tax deferments.
(Ord. 61-90. Passed 5-29-90; Ord. 115-96. Passed 8-12-96; Ord. 251-03. Passed 11-24-03; Ord. 118-08. Passed 9-22-08.)
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