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(a) Definition of Part-Time Employee. Any employee, scheduled or otherwise, working less than forty hours per week, is, for the purposes of this chapter, a part-time employee.
(b) Permanent Part-Time Employees. Any permanent part-time employee regularly employed on a continuing work schedule of less than full-time shall be compensated at the rate indicated in his or her ordinance for hire. All raises will be subject to the limit of appropriated funds available for a division, as approved by Council.
(c) Temporary Employees. In an emergency, an appointment may be made without regard to the civil service laws or the rules of the Civil Service Commission, but in no case to continue longer than six months; provided, however, that interim or temporary appointments, made necessary by reason of sickness or disability or for work overload of the regular employees, shall continue only during such period of sickness or disability.
The interim or temporary employee shall receive compensation at a rate to be determined from time to time by Council.
(d) Benefit Exclusions. All employees, temporary, part-time or permanent part- time, shall be excluded from participating in the City's group insurance plans, holiday pay, vacation pay and sick leave, except as otherwise provided in this chapter.
(e) Computation of Salaries. The bi-weekly pay for full-time, part-time and permanent part-time personnel who are on an annual wage shall be computed as the annual wage divided by twenty-six. To arrive at an hourly rate for accounting of sick pay, overtime, etc., the annual salary divided by 2,080 hours will be used for the hourly rate. There will be an adjustment of any odd cents due on the last pay of December. The normal work week shall be forty hours.
(Ord. 27-85. Passed 6-10-85; Ord. 37-90. Passed 3-26-90; Ord. 130-91. Passed 12-23-91; Ord. 72-92. Passed 7-13-92; Ord. 104-92. Passed 9-28-92; Ord. 67-94. Passed 5-23-94; Ord. 203-97. Passed 12-8-97.)
(a) Administration. In any emergency, a department head may prescribe, with the approval of the Mayor or the department director, reasonable periods of overtime work to meet operational needs. Such overtime shall be reported and justified as required by the Mayor.
(b) Compensation. All full-time covered employees who are paid on an hourly rate basis and who have worked in excess of a normal forty-hour work week, or who have worked in excess of eight hours in a twenty-four hour period, shall be paid an hourly rate of one and one- half times their hourly rate for each hour of excess time. In computing the normal hours, time taken off during the week shall be deducted, unless such time is authorized sick leave. Unworked minimum call-out hours shall not apply to the computation, but an employee shall be compensated at the highest of either actual hours worked or minimum call-out hours. Work on scheduled holidays, if requested and/or approved by the department head, shall be paid at double time rate for each hour worked.
(c) Minimum Call-Out Hours for Employees. Hourly employees of the Division of Water and Sanitary Sewers and the Division of Streets and Drainage of the Department of Public Service shall be guaranteed a minimum of four hours pay for each response to an emergency call- out made by the Director of Public Service, the Superintendent of Roads and Parks or the Superintendent of Utilities.
(Ord. 27-85. Passed 6-10-85; Ord. 44-90. Passed 4-23-90; Ord. 131-91. Passed 12-23-91; Ord. 47-16. Passed 4-11-16.)
(a) The City shall provide uniforms for each appointee of the Department of Public Service who is required to wear a regulation uniform while on duty. The Director of Public Service is hereby authorized to enter into a contract for the supply of the same.
(Ord. 27-85. Passed 6-10-85.)
(b) There shall be a personal clothing allowance of seventy-five dollars ($75.00) for full-time office employees and one hundred dollars ($100.00) for full-time Street and Water Department employees, excluding Department Directors.
(Ord. 44-90. Passed 4-23-90.)
(a) The following 14 days are hereby declared holidays for City employees:
(1) New Year’s Day;
(2) Martin Luther King Day;
(3) Good Friday;
(4) Memorial Day (the fourth Monday of May);
(5) Fourth of July;
(6) Labor Day;
(7) Columbus Day;
(8) Thanksgiving Day;
(9) The day after Thanksgiving;
(10) Christmas Eve;
(11) Christmas Day; and
(12) Three floating holidays, one representing the employee’s birthday.
(Ord. 180-99. Passed 11-8-99; Ord. 76-24. Passed 7-8-24.)
(b) The floating holidays will be given to each full-time employee. The dates of such holidays will be at the discretion of the employee, with the consent of the appropriate department director.
(c) When any holiday listed in subsection (a) hereof falls on a non-working day, the following working business day shall be considered a holiday. In addition to the holidays set forth in subsection (a) hereof, any day may be designated as a holiday by proclamation of the Mayor and approval of Council. An employee must work the working day preceding and succeeding a holiday or be on authorized leave in order to be compensated for a holiday.
(d) No full-time permanent employee shall fail to be paid for a holiday by reason of authorized absence on such day. A full-time permanent hourly paid employee shall be compensated for time worked on the holidays named in subsection (a) hereof at a rate which includes a full pay for the holiday, plus actual hours worked.
(e) Double time and compensatory time-off, as provided in this chapter, shall be allowed only where an employee is required to work on such holiday or its legal observance. Compensatory time-off shall be arranged for and taken by employees only upon approval of their director.
(f) Part-time or intermittent employees who work on one of the designated holidays shall be compensated double time for all hours actually worked. The designated holidays are as follows: New Years Day, Easter Sunday, Memorial Day, Fourth of July, Thanksgiving Day, Christmas Eve and Christmas Day.
(Ord. 14-86. Passed 4-28-86; Ord. 76-24. Passed 7-8-24.)
All full-time employees of the City, covered under this chapter, shall receive vacations with pay, in accordance with the following:
(a) Years of Service Defined. "Years of service," for the purposes of this section, means continuous, uninterrupted full-time service, except that military service, authorized sick leave and vacations shall not be considered an interruption of service.
(b) Amount of Vacation Pay. The amount of vacation pay in the case of salaried employees shall be the regular compensation fixed for such position.
In the case of hourly paid personnel, the weekly vacation pay shall be compensation at the rate of a forty-hour work week.
(c) Vacation Scheduling. Vacations shall be taken at a time scheduled and approved by the department director, who shall be responsible for the reporting of authorized vacations or leaves to the Director of Finance.
(d) Computation. Vacations shall be taken as follows:
(1) One day will be given for each full calendar month worked during the first five continuous years of service, to a maximum of ten days.
(2) After five years of continuous service, fifteen days will be given, plus, thereafter, one additional day for each additional full year of continuous service, to a maximum of twenty days total vacation.
(3) Vacations earned shall be taken within one year from the vacation calculation date or be governed by paragraph (d)(5) hereof.
(4) The vacation calculation date shall be December 31 of each year. All vacations earned in the current year will be calculated on the basis of the months or years of continuous service completed by December 31 of the preceding year.
(5) If an employee does not take the vacation earned, a maximum of two weeks may be carried to the succeeding year.
(6) In the event of termination of employment by an employee, provided that the employee was employed by the City on December 31 of the preceding year, vacation credit shall be calculated in accordance with this section for the year in which the employment is terminated, based upon the actual time in the employment of the City during the termination year, and the employee shall be paid as of the termination date in lieu thereof.
(7) No vacation leave credit will be given an employee for his or her part-time or permanent part-time service with the City.
(8) Accumulated vacation hours in excess of 80 hours at the end of the year will be paid upon the written recommendation of the department head and the express written authority of the Mayor.
(Ord. 27-85. Passed 6-10-85; Ord. 191-99. Passed 12-13-99; Ord. 182-02. Passed 10-28-02.)
(a) Computation. Each full-time employee of the City shall be entitled to sick leave of one and one-fourth work days with pay for each completed month of service. Each full calendar month of service shall be deemed a completed month of service.
(b) Unused Sick Leave. Unused sick leave shall be cumulative.
(c) Accumulation of Sick Leave During Authorized Absences. Employees who are absent from work on authorized holidays, sick leave or vacation with pay, shall continue to accumulate sick leave at the regularly prescribed rate during such absence as though they were present for duty.
(d) Allowance of Sick Leave. An employee who is eligible for sick leave with pay may use such sick leave only for absence due to illness, injury, exposure to a contagious disease which could be communicated to other employees, or illness or death in the employee's immediate family. An employee on sick leave shall inform his or her immediate supervisor of the fact and the reason therefor as soon as possible, and failure to do so within a reasonable time may be cause for denial of sick leave with pay for the period of absence.
(e) Fractional Days. Absence for a fraction or part of a day that is chargeable to sick leave in accordance with this section shall be charged proportionately in an amount not smaller than one-half hour intervals.
(f) Required Reports. Sick leave, with pay, in excess of one working day, for reasons of illness or injury, shall be granted after presentation of a written statement by a reputable physician certifying that the employee's condition prevented him or her from performing the duties of his or her position. If the illness or injury continues for more than seven calendar days, weekly written reports from the physician must be presented. In lieu of the required reports, a written statement by the appropriate director will be accepted. Any employee fraudulently obtaining sick leave, and any department head falsely certifying to sick leave allowances for absence from work for other reasons, shall be suspended, dismissed or prosecuted.
(g) Sick Leave Credit. An employee who is laid off from his or her position for reasons that are not discreditable to him or her may, if reappointed within twelve months, have available for his or her necessary use any unused sick leave existing at the time of his or her layoff. Any employee who transfers from one department to another shall be credited with the unused balance of his or her accumulated sick leave.
(h) Sick Leave Conversion. At the option of the employee, sick leave in excess of ninety days may be converted into vacation leave at the rate of three days of sick leave for one day of vacation. A maximum of five days of additional vacation time will be allowed per year. Such conversion request shall be made, in writing, to the Director of Finance.
(Ord. 27-85. Passed 6-10-85.)
(i) Payment upon Retirement. Effective January 1, 1986, all sick leave days which have accrued at the retirement date of a full-time employee shall be paid at the ratio of one day's pay for each two days earned. The rate will be that of the full-time employee at the time of retirement. There is unlimited accumulation of sick leave.
To be eligible for retirement under this section, the employee shall have worked full-time with the City and shall have attained the normal retirement age of that employee's pension system.
(Ord. 14-86. Passed 4-28-86.)
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