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(a) Computation. Each full-time employee of the City shall be entitled to sick leave of one and one-fourth work days with pay for each completed month of service. Each full calendar month of service shall be deemed a completed month of service.
(b) Unused Sick Leave. Unused sick leave shall be cumulative.
(c) Accumulation of Sick Leave During Authorized Absences. Employees who are absent from work on authorized holidays, sick leave or vacation with pay, shall continue to accumulate sick leave at the regularly prescribed rate during such absence as though they were present for duty.
(d) Allowance of Sick Leave. An employee who is eligible for sick leave with pay may use such sick leave only for absence due to illness, injury, exposure to a contagious disease which could be communicated to other employees, or illness or death in the employee's immediate family. An employee on sick leave shall inform his or her immediate supervisor of the fact and the reason therefor as soon as possible, and failure to do so within a reasonable time may be cause for denial of sick leave with pay for the period of absence.
(e) Fractional Days. Absence for a fraction or part of a day that is chargeable to sick leave in accordance with this section shall be charged proportionately in an amount not smaller than one-half hour intervals.
(f) Required Reports. Sick leave, with pay, in excess of one working day, for reasons of illness or injury, shall be granted after presentation of a written statement by a reputable physician certifying that the employee's condition prevented him or her from performing the duties of his or her position. If the illness or injury continues for more than seven calendar days, weekly written reports from the physician must be presented. In lieu of the required reports, a written statement by the appropriate director will be accepted. Any employee fraudulently obtaining sick leave, and any department head falsely certifying to sick leave allowances for absence from work for other reasons, shall be suspended, dismissed or prosecuted.
(g) Sick Leave Credit. An employee who is laid off from his or her position for reasons that are not discreditable to him or her may, if reappointed within twelve months, have available for his or her necessary use any unused sick leave existing at the time of his or her layoff. Any employee who transfers from one department to another shall be credited with the unused balance of his or her accumulated sick leave.
(h) Sick Leave Conversion. At the option of the employee, sick leave in excess of ninety days may be converted into vacation leave at the rate of three days of sick leave for one day of vacation. A maximum of five days of additional vacation time will be allowed per year. Such conversion request shall be made, in writing, to the Director of Finance.
(Ord. 27-85. Passed 6-10-85.)
(i) Payment upon Retirement. Effective January 1, 1986, all sick leave days which have accrued at the retirement date of a full-time employee shall be paid at the ratio of one day's pay for each two days earned. The rate will be that of the full-time employee at the time of retirement. There is unlimited accumulation of sick leave.
To be eligible for retirement under this section, the employee shall have worked full-time with the City and shall have attained the normal retirement age of that employee's pension system.
(Ord. 14-86. Passed 4-28-86.)
(a) Worker's Compensation Offset. Any employee who is absent as the result of a service-connected illness or injury and who receives compensation under the Worker's Compensation laws of the State, shall receive only that portion of his or her regular salary which, together with the payments received by such employee under the provisions of the Worker's Compensation law, will equal his or her regular salary at the time the injury was sustained. Such payments shall continue during the time such employee is receiving payments under the provisions of the Worker's Compensation Act, but in no event for more than six months from the date of the injury. Thereafter, any employee unable to return to work may, at his or her option, use his or her accumulated sick leave and vacation leave.
(b) Proof of Claim. Before any payment is made pursuant to subsection (a) hereof, the applicant shall furnish and periodically thereafter provide, to the Mayor, satisfactory proof of the amount received by him or her under the Worker's Compensation Act of the State.
(Ord. 27-85. Passed 6-10-85.)
(a) Pay. Reservist will be put on a pay status called "unpaid service time". The City will keep reservists whole by paying the difference in their gross military pay and their gross City pay (provided the military pay is less). The reservist will furnish military pay stubs and/or other documentation needed to determine pay received while in active duty to their department head. Payments will be made in the pay period following receipt of acceptable documentation. The payment will be subject to normal tax deductions but will not be subject to retirement deductions. This benefit will be effective from the first date of absence as a result of active military duty for one year or for the duration of the employees' service in active military duty, whichever is less.
(b) Vacation and sick leave accrual. Reservist will continue to earn vacation and sick leave while in the “unpaid leave time" status.
(c) Job security. Reservist will be returned to their position (or like position) seniority, status and pay as if there had been no break in employment if they return to work after their initial tour of duty. Time limits for employees to reapply after release from military service are: <31 days, employee must report to employer by the next business day: <181 days, notification to the supervisor must be submitted within fourteen days and >180 days, notification to the supervisor must be submitted within ninety days. DD214 with an honorable discharge must be submitted with the notification for re-employment
(d) Longevity. Reservists on active duty will receive longevity pay in June of the applicable year.
(e) Pay increases. Reservists on active duty will be returned from "unpaid service time" at the rate of pay they were at when they left. Salary and job level will be adjusted if appropriate. Employee will be made whole.
(f) Health and life insurance. Health and life insurance currently provided to employees will continue while the reservist is on "unpaid leave time" status.
(g) Pension. The reservists will receive full service credit with the Retirement System after returning from military service provided they return to work within the guidelines stated above in the "Job Security" section. The returning employee will have to furnish their DD214 to the Retirement System upon return.
(Ord. 50-84. Passed 6-25-84; Ord. 170-01. Passed 11-5-01.)
All employees of the City who suffer the loss of an immediate family member shall be granted three days bereavement leave beginning with the City business day or the beginning of the shift on which an employee is working. The intent of this section is to allow employees to be with their families during a time of loss, and in the event of death occurring on a non-working day, there shall be no credit because of that fact. In other words, if an employee works from Monday through Friday and death occurs on Saturday, the sole day which will be included in the intent of this section is Monday. There shall be no charge against accumulated sick time. The director having management responsibility with reference to the employee is hereby given the authority to allow one extra day bereavement leave without charge.
The definition of "immediate family," as used in this section, is as follows: an employee's spouse, parents, children, grandparents, siblings, grandchildren, brother-in-law, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-in-law or a legal guardian or other person who stands in the place of a parent.
(Ord. 27-85. Passed 6-10-85.)
An employee who is absent from duty shall report the reason therefor to his or her supervisor prior to the date of absence, when possible, and in no case later than noon on the first day of absence. All unauthorized and unreported absences shall be considered absent without leave and a deduction of pay shall be made for the period of absence. Such absence may be made the grounds for disciplinary action.
(Ord. 27-85. Passed 6-10-85.)
The following shall be the rules, regulations, rates and amounts of reimbursements to be paid to Municipal officers and employees for attendance at conventions and conferences and while on Municipal business:
(a) Prior to attending a meeting, conference or convention, individuals must present a request form for attending the same. An estimate of expenses and the account to which they are to be charged must first be approved by the Mayor for administrative personnel or Council for legislative personnel and presented to the Director of Finance for certification that funds are appropriated and available, legislative authority excluded.
(b) Receipts covering expenses should be obtained in all instances. These receipts should be presented with the expense account voucher to the Director of Finance when requesting payment of expenses.
(c) The City will pay the actual cost of overnight lodging when it is necessary in the furtherance of Municipal business, upon the presentation of the receipt showing payment for such lodging. Gratuities will be considered part of the expense, but will be limited to ten dollars ($10.00) per day. If an employee’s spouse also attends, no reimbursement will be made for his or her added costs.
(d) Registration fees in connection with attending a meeting, conference or convention will be considered as part of the attendance expense and will be paid by the City after proper documentation is presented to the Director of Finance.
(e) The City will pay the actual cost of meals, when necessary in the furtherance of Municipal business, upon the presentation of receipts showing payment for such meals.
(f) Upon the submission of an expense account voucher, signed by a claimant, showing the necessary miles traveled on Municipal business, the City shall pay that amount allowed at the time by the Internal Revenue Service per mile car mileage allowance. However, no car mileage allowance will be paid unless moneys have been appropriated by Council. Turnpike tolls and parking fees will be considered extra expenses, for which there will be a reimbursement to the officer or employee.
(g) (1) If Municipal officers or employees attend conventions or conferences or are otherwise on Municipal business outside the City, such officers or employees may obtain, from the Director of Finance, an expense advance by making a written request for such advance in an amount not to exceed the estimate of expenses also submitted. Such advance, however, must be approved by the Mayor and the Finance Director before it is issued.
(2) Such officers or employees shall, within fourteen days after their return from attendance at such convention, conference or other Municipal business, reconcile such advance with the Director by presenting the necessary receipts for expenses. If such an advance exceeded the actual expenses, the officer or employee shall return the excess to the City.
(Ord. 27-85. Passed 6-10-85; Ord. 14-90. Passed 2-12-90; Ord. 36-98. Passed 2-23-98; Ord. 102-09. Passed 7-13-09.)
(a) Generally. All employees whose positions are listed in both the classified and unclassified sections, as set forth in this chapter, shall be bonded at the expense of the City for faithful performance of duty in accordance with the City's general Liability Blanket Security Bond.
(Ord. 27-85. Passed 6-10-85; Ord. 186-00. Passed 10-23-00.)
(b) Specific Bonds. The following officers of the City shall be bonded in the amounts set forth below:
Officer Bond
Finance Director/Income
Tax Administrator $100,000
Treasurer $100,000
(Ord. 212-97. Passed 12-22-97; Ord. 186-00. Passed 10-23-00.)
(c) Payments of Premiums. The premiums of all bonds filed by the officers or employees of the City shall be paid from the City Treasury.
(d) Form of Bond. The form of bonds shall be approved by the Director of Law and he or she is hereby given discretion to recommend to Council for its action a blanket bond, when and if that blanket bond applies to the bonding requirements of the City.
(e) Surety. The Mayor shall approve the surety on all bonds, except that Council shall approve the surety on the Mayor's bond.
(Ord. 27-85. Passed 6-10-85.)
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