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(a) The following 14 days are hereby declared holidays for City employees:
(1) New Year’s Day;
(2) Martin Luther King Day;
(3) Good Friday;
(4) Memorial Day (the fourth Monday of May);
(5) Fourth of July;
(6) Labor Day;
(7) Columbus Day;
(8) Thanksgiving Day;
(9) The day after Thanksgiving;
(10) Christmas Eve;
(11) Christmas Day; and
(12) Three floating holidays, one representing the employee’s birthday.
(Ord. 180-99. Passed 11-8-99; Ord. 76-24. Passed 7-8-24.)
(b) The floating holidays will be given to each full-time employee. The dates of such holidays will be at the discretion of the employee, with the consent of the appropriate department director.
(c) When any holiday listed in subsection (a) hereof falls on a non-working day, the following working business day shall be considered a holiday. In addition to the holidays set forth in subsection (a) hereof, any day may be designated as a holiday by proclamation of the Mayor and approval of Council. An employee must work the working day preceding and succeeding a holiday or be on authorized leave in order to be compensated for a holiday.
(d) No full-time permanent employee shall fail to be paid for a holiday by reason of authorized absence on such day. A full-time permanent hourly paid employee shall be compensated for time worked on the holidays named in subsection (a) hereof at a rate which includes a full pay for the holiday, plus actual hours worked.
(e) Double time and compensatory time-off, as provided in this chapter, shall be allowed only where an employee is required to work on such holiday or its legal observance. Compensatory time-off shall be arranged for and taken by employees only upon approval of their director.
(f) Part-time or intermittent employees who work on one of the designated holidays shall be compensated double time for all hours actually worked. The designated holidays are as follows: New Years Day, Easter Sunday, Memorial Day, Fourth of July, Thanksgiving Day, Christmas Eve and Christmas Day.
(Ord. 14-86. Passed 4-28-86; Ord. 76-24. Passed 7-8-24.)
All full-time employees of the City, covered under this chapter, shall receive vacations with pay, in accordance with the following:
(a) Years of Service Defined. "Years of service," for the purposes of this section, means continuous, uninterrupted full-time service, except that military service, authorized sick leave and vacations shall not be considered an interruption of service.
(b) Amount of Vacation Pay. The amount of vacation pay in the case of salaried employees shall be the regular compensation fixed for such position.
In the case of hourly paid personnel, the weekly vacation pay shall be compensation at the rate of a forty-hour work week.
(c) Vacation Scheduling. Vacations shall be taken at a time scheduled and approved by the department director, who shall be responsible for the reporting of authorized vacations or leaves to the Director of Finance.
(d) Computation. Vacations shall be taken as follows:
(1) One day will be given for each full calendar month worked during the first five continuous years of service, to a maximum of ten days.
(2) After five years of continuous service, fifteen days will be given, plus, thereafter, one additional day for each additional full year of continuous service, to a maximum of twenty days total vacation.
(3) Vacations earned shall be taken within one year from the vacation calculation date or be governed by paragraph (d)(5) hereof.
(4) The vacation calculation date shall be December 31 of each year. All vacations earned in the current year will be calculated on the basis of the months or years of continuous service completed by December 31 of the preceding year.
(5) If an employee does not take the vacation earned, a maximum of two weeks may be carried to the succeeding year.
(6) In the event of termination of employment by an employee, provided that the employee was employed by the City on December 31 of the preceding year, vacation credit shall be calculated in accordance with this section for the year in which the employment is terminated, based upon the actual time in the employment of the City during the termination year, and the employee shall be paid as of the termination date in lieu thereof.
(7) No vacation leave credit will be given an employee for his or her part-time or permanent part-time service with the City.
(8) Accumulated vacation hours in excess of 80 hours at the end of the year will be paid upon the written recommendation of the department head and the express written authority of the Mayor.
(Ord. 27-85. Passed 6-10-85; Ord. 191-99. Passed 12-13-99; Ord. 182-02. Passed 10-28-02.)
(a) Computation. Each full-time employee of the City shall be entitled to sick leave of one and one-fourth work days with pay for each completed month of service. Each full calendar month of service shall be deemed a completed month of service.
(b) Unused Sick Leave. Unused sick leave shall be cumulative.
(c) Accumulation of Sick Leave During Authorized Absences. Employees who are absent from work on authorized holidays, sick leave or vacation with pay, shall continue to accumulate sick leave at the regularly prescribed rate during such absence as though they were present for duty.
(d) Allowance of Sick Leave. An employee who is eligible for sick leave with pay may use such sick leave only for absence due to illness, injury, exposure to a contagious disease which could be communicated to other employees, or illness or death in the employee's immediate family. An employee on sick leave shall inform his or her immediate supervisor of the fact and the reason therefor as soon as possible, and failure to do so within a reasonable time may be cause for denial of sick leave with pay for the period of absence.
(e) Fractional Days. Absence for a fraction or part of a day that is chargeable to sick leave in accordance with this section shall be charged proportionately in an amount not smaller than one-half hour intervals.
(f) Required Reports. Sick leave, with pay, in excess of one working day, for reasons of illness or injury, shall be granted after presentation of a written statement by a reputable physician certifying that the employee's condition prevented him or her from performing the duties of his or her position. If the illness or injury continues for more than seven calendar days, weekly written reports from the physician must be presented. In lieu of the required reports, a written statement by the appropriate director will be accepted. Any employee fraudulently obtaining sick leave, and any department head falsely certifying to sick leave allowances for absence from work for other reasons, shall be suspended, dismissed or prosecuted.
(g) Sick Leave Credit. An employee who is laid off from his or her position for reasons that are not discreditable to him or her may, if reappointed within twelve months, have available for his or her necessary use any unused sick leave existing at the time of his or her layoff. Any employee who transfers from one department to another shall be credited with the unused balance of his or her accumulated sick leave.
(h) Sick Leave Conversion. At the option of the employee, sick leave in excess of ninety days may be converted into vacation leave at the rate of three days of sick leave for one day of vacation. A maximum of five days of additional vacation time will be allowed per year. Such conversion request shall be made, in writing, to the Director of Finance.
(Ord. 27-85. Passed 6-10-85.)
(i) Payment upon Retirement. Effective January 1, 1986, all sick leave days which have accrued at the retirement date of a full-time employee shall be paid at the ratio of one day's pay for each two days earned. The rate will be that of the full-time employee at the time of retirement. There is unlimited accumulation of sick leave.
To be eligible for retirement under this section, the employee shall have worked full-time with the City and shall have attained the normal retirement age of that employee's pension system.
(Ord. 14-86. Passed 4-28-86.)
(a) Worker's Compensation Offset. Any employee who is absent as the result of a service-connected illness or injury and who receives compensation under the Worker's Compensation laws of the State, shall receive only that portion of his or her regular salary which, together with the payments received by such employee under the provisions of the Worker's Compensation law, will equal his or her regular salary at the time the injury was sustained. Such payments shall continue during the time such employee is receiving payments under the provisions of the Worker's Compensation Act, but in no event for more than six months from the date of the injury. Thereafter, any employee unable to return to work may, at his or her option, use his or her accumulated sick leave and vacation leave.
(b) Proof of Claim. Before any payment is made pursuant to subsection (a) hereof, the applicant shall furnish and periodically thereafter provide, to the Mayor, satisfactory proof of the amount received by him or her under the Worker's Compensation Act of the State.
(Ord. 27-85. Passed 6-10-85.)
(a) Pay. Reservist will be put on a pay status called "unpaid service time". The City will keep reservists whole by paying the difference in their gross military pay and their gross City pay (provided the military pay is less). The reservist will furnish military pay stubs and/or other documentation needed to determine pay received while in active duty to their department head. Payments will be made in the pay period following receipt of acceptable documentation. The payment will be subject to normal tax deductions but will not be subject to retirement deductions. This benefit will be effective from the first date of absence as a result of active military duty for one year or for the duration of the employees' service in active military duty, whichever is less.
(b) Vacation and sick leave accrual. Reservist will continue to earn vacation and sick leave while in the “unpaid leave time" status.
(c) Job security. Reservist will be returned to their position (or like position) seniority, status and pay as if there had been no break in employment if they return to work after their initial tour of duty. Time limits for employees to reapply after release from military service are: <31 days, employee must report to employer by the next business day: <181 days, notification to the supervisor must be submitted within fourteen days and >180 days, notification to the supervisor must be submitted within ninety days. DD214 with an honorable discharge must be submitted with the notification for re-employment
(d) Longevity. Reservists on active duty will receive longevity pay in June of the applicable year.
(e) Pay increases. Reservists on active duty will be returned from "unpaid service time" at the rate of pay they were at when they left. Salary and job level will be adjusted if appropriate. Employee will be made whole.
(f) Health and life insurance. Health and life insurance currently provided to employees will continue while the reservist is on "unpaid leave time" status.
(g) Pension. The reservists will receive full service credit with the Retirement System after returning from military service provided they return to work within the guidelines stated above in the "Job Security" section. The returning employee will have to furnish their DD214 to the Retirement System upon return.
(Ord. 50-84. Passed 6-25-84; Ord. 170-01. Passed 11-5-01.)
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