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Every officer and employee of the County who now is or hereafter may be authorized by law or ordinance to collect or receive any fee, charge, fine, forfeiture, deposit or other moneys for any purpose as a part of official duties shall issue a receipt showing the payment or deposit thereof in the manner set forth in regulations issued by the Auditor & Controller. The Auditor & Controller may provide in the regulations: (1) the number and distribution of originals and copies of receipts; (2) for the destruction of any or all copies of such receipts when their usefulness for accounting purposes has ceased; (3) for the withholding or nondelivery of the receipt to the person making the payment or deposit: (a) when remittances are received through the United States mail in such form that, as determined by the Auditor & Controller, such receipt may be dispensed with or, (b) when large numbers of very small individual payments are being regularly collected and the department's internal control is such that the Auditor & Controller determines to dispense with the receipts.
(Amended by Ord. No. 1278 (N.S.), adopted 2-3-53; amended by Ord. No. 1440 (N.S.), adopted 1-4-55; amended by Ord. No. 1479 (N.S.), adopted 5-24-55; amended by Ord. No. 2180 (N.S.), adopted 2-14-61; amended by Ord. No. 6754 (N.S.), effective 5-10-84; amended by Ord. No. 10711 (N.S.), effective 2-11-21)
No officer or employee of the County shall make copies of public records outside of office hours and make a charge therefor, nor shall any County officer or employee make a charge or collect or retain for his own use any compensation for permitting any person to make or furnish copies of any public records.
(Amended by Ord. No. 10711 (N.S.), effective 2-11-21)
Unless a fee is otherwise prescribed by law or ordinance, an officer may furnish copies of public records under his control to a person upon payment in advance of a fee fixed by such officer, which fee shall be not less than the actual cost of labor and materials used in preparing and furnishing such copies. Where the total fee cannot be computed until after the copies have been prepared, the officer may require that the estimated fee be deposited before preparing the copies. In the event the officer finds the deposit to be insufficient, he may require that additional money be deposited before proceeding to prepare the copies.
(Added by Ord. No. 1905 (N.S.), adopted 6-9-59; amended by Ord. No. 10711 (N.S.), effective 2-11-21)
The release to the public of lists of employee information, other than names, shall not be made by any County officer or employee without the express authorization of the appropriate appointing authority; provided, however, nothing in this section shall restrict the Auditor & Controller's authority to release employee information to recognized employee organizations which are authorized to utilize the County's payroll deduction system in accordance with the County's Labor Relations Ordinance and any other organization which is authorized by the Board of Supervisors to receive payroll deductions.
(Added by Ord. No. 4512 (N.S.), effective 6-26-75; amended by Ord. No. 8154 (N.S.), adopted 10-6-92; amended by Ord. No. 10711 (N.S.), effective 2-11-21)
Any officer, board, commission or the head of any office, department or institution of the County who administers regulatory laws established by County ordinance or by County ordinance and State law is authorized to cause such regulatory laws or extracts therefrom to be printed in convenient pamphlet form and sold to the public at cost, provided that the expenditure for such printing and the price at which the pamphlet is to be sold are first approved by the Board.
(Amended by Ord. No. 10711 (N.S.), effective 2-11-21)
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