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The on-call schedule and compensation policy set forth below is adopted for the Village EMS personnel.
(a) EMS on-call staffing hours: 6:00.a.m. to 6:00 p.m., consisting of three-hour shifts.
(b) Signup will be based on level of training, seniority when more than two people sign up for a shift. If multiple staff sign up for the same day staff will be contacted by the EMT coordinator. Signing up for a shift must be done in pen.
(c) The signup for shift calendar will be out one month in advance with the deadline being on the 15th of each month. On the 22nd of each month the new schedule will be posted at Station 1 on the front desk.
(d) EMS personnel on call for the shift must be within Grafton Village for the time frame on call. Must arrive on the scene within 8-10 minutes from the time of call, with the correct vehicle.
(e) On-call staff will be responsible for making the calls they sign up for. If they are unable to work their shift, they must notify the Chief or EMT coordinator and the other on-call personnel. If they fail to show up for their on-call shift they will not be paid for the entire scheduled time that day.
(f) Responding unit is responsible for mutual aid if needed. LifeCare is the primary mutual aid. Responding unit will make the decision to cancel mutual aid once on scene and patient care has been established.
(g) On-call staff will receive a pay of two dollars ($2.00) an hour for their time on call plus the normal rate of run pay when there is a call.
(Ord. 17-008. Passed 3-21-17.)
(a) Purpose. The purpose of this policy is to assure that employees of the Village maintain a current unrestricted Ohio operator's license in accordance with the following policy and procedure.
(b) Procedure.
(1) Each employee of the Village shall at all times maintain a current unrestricted Ohio operator's license. Any employee who is required to drive in the course of his or her employment with the Village on a regular basis and who fails to maintain a current unrestricted operator's license or who fails to immediately notify his or her supervisor of any conviction or accumulation of points against his or her operator's license as provided herein below, shall be immediately reviewed by his or her supervisor and thereafter it shall be determined that one or more of the following sanctions shall be applied: he or she will be given a change in employment duties; he or she will be placed on unpaid administrative leave; he or she will be suspended from the Village; and/or he or she will be required to attend an approved driver improvement program or equivalent training.
(2) Any employee whose operator's license is suspended, administratively suspended, revoked or restricted is immediately prohibited from operating any Village vehicle. Each employee shall immediately notify his or her immediate supervisor if his or her operator's license has been suspended, revoked or restricted in any way. Furthermore, each employee shall notify his or her immediate supervisor if he or she accumulates six or more points against his or her operator's license. Each employee is responsible for knowing the status of his or her operator's license and the number of points he or she has accumulated on his or her operator's license.
(3) Any employee who accumulates six or more points against his or her operator's license resulting from a conviction of any misdemeanor violation pertaining to the ownership or operations of a motor vehicle shall immediately notify his or her supervisor of such circumstance and accumulation of points. Each such circumstance and the accumulation of points will be considered and reviewed on a case by case basis to determine whether such employee will be permitted to drive any Village owned vehicle. "Misdemeanor violations" referred to in this policy include, but are not limited to the following:
A. Driving while intoxicated.
B. Driving under the influence of controlled substance.
C. Operating during a period of suspension, administrative suspension or revocation.
D. Permitting an unlicensed person to drive.
E. Reckless operation.
F. Leaving the scene of an accident.
G. Speeding.
H. Any other prohibited moving violation.
(c) Driving Record Review and Sanctions.
(1) On a regular basis the Village shall review the driving record and the accumulation of points of each employee of the Village.
(2) A change in point status and/or license restriction could result in the employee's driving status change, a change in employment duties, placement on unpaid administrative leave, suspension from the Village, or being required to attend an approved driver improvement program or equivalent training.
(3) The Mayor and/or Village Council may change the driving status of the Village personnel based on driving complaints, driving ability, upon recommendation by another supervisor.
(4) A valid complaint received by the Village shall become a part of the employee's personnel file. The employee driver shall also be notified of the complaint.
(5) A second valid complaint filed against an employee shall invoke a restriction on driving Village owned vehicles and/or may also result in suspension from the Village for a period of time.
(Ord. 08-017. Passed 10-7-08.)
(a) The Village, in order to efficiently provide services to Village residents, has provided Village owned vehicles to be used only for Village business.
(b) Village vehicles shall be used for official Village business only. Personal use of Village vehicles is prohibited. Council may grant the use of a Village vehicle for the purpose of commuting to and from the employee's residence, however in such case, the employee will be charged one dollar and fifty cents ($1.50) each way (home to work and work to home) for everyday he or she uses the vehicle for commuting purposes in accordance with the commuting rules of the IRS fringe benefit publications and guidelines. The charge must be included in the employees wages. The Mayor or Council may grant the use of an emergency vehicle by the appropriate department head to commute to and from work.
(c) Village vehicles must not be used to transport non-Village employees except if used for Village related business. Cargo which has no relation or official use to Village business shall not be transported in Village vehicles. Seatbelts must be used in all Village vehicles.
(d) The driver of a Village vehicle shall hold a valid driver's license. The driver and all passengers in a Village vehicle shall comply with all applicable State and local traffic laws and parking laws. In the event of a violation of such laws the driver shall be personally liable for any criminal or civil penalties.
(e) Drivers of Village vehicles must also comply with the rules and regulations stated in the Village's employee driving record review policy. If an employee's license is expired, suspended, forfeited or revoked the employee shall be required to immediately inform their department head. The Village will keep a list of the driver's license information for all authorized employee drivers.
(f) No employee shall operate a Village vehicle or heavy equipment or machinery if the person is under the influence of drugs or alcohol. The employee must also comply with the Village's drug free workplace policy.
(g) All Village vehicles should be operated and maintained in a safe and efficient manner. Any defect, damage or unsuitable conditions of any Village vehicle should be reported to the department head. Village employees are responsible to maintain vehicles in a neat and orderly manner.
(h) Village owned gas and fluids shall be used in all Village vehicles. No employee is permitted to place Village gas or other fluids in his or her personal vehicle or other private vehicle under any circumstances. Mileage logs should be kept for all Village vehicles.
(i) Employees who operate a personal vehicle for Village business shall be paid a mileage rate per IRS regulations.
(j) All Village owned vehicles are insured under the Village's comprehensive and liability insurance policy. This policy will cover only those employees who are authorized to use Village vehicles and hold a valid driver's license.
(k) This policy cannot cover every issue, exception or contingency that might arise in the use of Village vehicles. The employee should use common sense and good judgment in the use of Village resources. The misuse of Village vehicles or equipment or any violation of this policy may result in disciplinary action up to and including termination.
(Ord. 09-026. Passed 2-3-10.)
(a) In order to expedite the purchase of certain items from time to time the Village has secured a Village credit card.
(b) The credit card will be issued in the name of the Village of Grafton with individual credit cards issued to the Mayor, Clerk-Treasurer and the Village Administrator. The credit card will be used in accordance with the Village's purchasing policy.
(c) Employees of the Village may also use the Village credit card to make necessary purchases for which it is not feasible to issue a purchase order and follow standard Village purchasing policies.
(d) The Village credit card cannot be used for personal expenditures. Credit card statements will be reviewed monthly. The cardholder is responsible for the security and physical custody of the card and is accountable for all transactions made with the card. If the credit card is lost or stolen, the cardholder must notify the Clerk-Treasurer immediately.
(e) Receipts for all purchases made on the Village credit card shall be given to the Clerk-Treasurer immediately after the purchase is made. Payment for transactions without receipts will become the responsibility of the employee. Tax exempt forms must be used with purchases made with the Village credit card. Any sales tax that is charged will not be paid. If credit card transaction receipts are lost the credit card provider will be contacted for duplicate receipt information.
(f) The credit card may be used to purchase subscriptions, books, tapes, office supplies, computer supplies and software, building maintenance materials and supplies and authorized travel expenses.
(g) The credit card may not be used to pay for capital equipment, entertainment and alcoholic beverages. ATM, cash advances and other cash related transactions are strictly prohibited.
(h) The credit card may be used to purchase goods on the internet, telephone or fax. A confirmation receipt and/or itemized receipt of the purchase must be obtained and submitted to the Clerk-Treasurer. The purchaser must make sure the web-site on which the credit card information is being placed is secure.
(i) Purchases may be returned by following the merchants return procedures. The credit receipt should be given to the Clerk-Treasurer.
(j) The credit card holder cannot benefit from any type of awards program offered in connection with the credit card.
(k) The credit card is to be used only by the cardholder or an employee of the Village to pay for authorized work related expenditures. The card holder is not permitted to lend the card to non-employees. The card cannot be used for personal transactions. Improper use of the credit card may be considered misappropriation of Village funds. The misuse of the credit card and any violation of this policy may result in disciplinary action up to and including termination.
(l) This policy and procedures cannot cover every issue, exception or contingency that might arise in the use of the credit card. The cardholder should use common sense and good judgment in the use of Village resources.
(Ord. 09-026. Passed 2-3-10.)
(a) In order to improve communications and service to the residents of the Village, Village Council may approve the use of Village acquired cell phones to various departments and/or department heads.
(b) An employee who has been provided the use of a Village acquired cell phone shall maintain it either on his person or in a secure environment to minimize theft or damage to the cell phone. Village provided cell phones are not to be loaned to non-employees.
(c) Village provided cell phones are not to be used for personal phone calls, text messages or e-mails. All cell phone calls of a non-business nature whether received or made on a personal cell phone should be kept to a minimum during working hours.
(d) Any employee who is driving a Village vehicle shall not use a cell phone while driving for any phone calls, texting or e-mails. If an essential call is received while the employee is driving a Village vehicle, the employee should park the vehicle and complete the cell phone call.
(e) The Village will review all cell phone bills for any misuse or necessary reimbursement for personal cell phone calls. Employees will be responsible for fees for roaming charges, directory assistance, web-usage or download fees and any other charges above and beyond the regular monthly service charge. All Village cell phone records are subject to full disclosure.
(f) An employee who abuses the privilege of access to a Village provided cell phone or otherwise disregards these rules may be subject to corrective action. Violation of this policy may result in disciplinary action up to and including termination.
(g) This policy cannot cover every issue, exception or contingency that may arise in the use of a cell phone. The employee should use common sense and good judgment in the use of Village resources.
(Ord. 09-026. Passed 2-3-10.)
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