(a) To aid in providing services to the residents of the Village, the Village has purchased computers, software, printers, scanners, and other miscellaneous computer equipment (“equipment”) for various Village departments. Village equipment and accessories are for official Village business only. No software should be installed on Village computers without proper authorization.
(b) Authorized Village employees can use this equipment to perform their official duties. Personal use of any computer equipment and accessories is strictly prohibited.
(c) A record of Village computer equipment and accessories that includes the model and serial number and any other relevant information and the department in which the equipment is located shall be kept by the Clerk-Treasurer.
(d) Internet connections and e-mail accounts may be provided for Village computers and miscellaneous office equipment. These internet connections and e-mail accounts are to be used as a source of information access and dissemination and for business transactions and the performance of official Village business.
(e) Personal use of the internet connections or e-mail accounts is strictly prohibited. Access to Village computers and computer equipment, networks, files or systems should be limited to Village business only.
(f) Village employees shall have no reasonable expectation of privacy with the use of Village computers, internet, e-mail accounts or other resources. The contents of the Village computer may be subject to review, investigation and public disclosure. Access and use of the internet including e-mail and other communications and the content of these communications are not confidential except in certain limited cases as provided by State law. The Village reserves the right to view the files and electronic communications and to monitor all electronic activities.
(g) This policy cannot cover every issue, exception or contingency that might arise in the use of Village computer equipment and accessories. The employee should use common sense and good judgment in the use of Village resources. Violations of this policy may result in disciplinary action up to and including termination.
(Ord. 09-026. Passed 2-3-10.)