(a) The Clerk of Council, elected by and serving at the pleasure of Council, shall keep all records of Council and perform any other duties required by Council or the Charter.
(b) The Clerk of Council is hereby authorized and empowered to deputize and appoint assistants for the purpose of serving all legal notices in connection with special assessment proceedings.
(c) The Clerk of Council is instructed to include, with the minutes of the Council meeting next following the official certification of votes in any election concerning the residents of the City, the results of that certification.
(Ord. 255-1978. Passed 11-6-78.)
(d) As soon as a bylaw, resolution or ordinance is passed and signed, it shall be recorded by the Clerk of Council in an official record for the purpose and known as the ordinance and resolution record. The official record shall be preserved in a manner to facilitate easy access and permanency of records. The record may be, but is not limited to, book form, computer disk, microfilm or microfiche. The official record shall be updated as bylaws, ordinances and resolutions are passed and signed. The Clerk shall note any subsequent amendments to an ordinance or resolution, or repeal thereof, on the face of the ordinance or resolution, which notation shall refer to the ordinance or resolution number making such amendment or repeal. The Clerk shall also note the affidavit of any newspaper publication and state in which newspaper and on what dates the publication was made, and sign his or her name thereto officially. Such certificate shall be prima-facie evidence that legal publication of such ordinance or resolution has been made. If posted, the Clerk shall certify the posting of such notice, ordinance or resolution and the certificate thereof shall be prima-facie evidence that legal publication of such ordinance or resolution has been made.
(Ord. 161-1999. Passed 6-21-99; Eff. 7-21-99.)
(e) Minutes of regular or special Council meetings shall be transcribed verbatim. Minutes or summary documentation of the regular or special meetings of Council committees shall consist of a summary of the discussion of the committee meeting agenda items, and formal actions taken by the body unless requested to be verbatim by a majority thereof. Committee meeting minutes may be prepared by Chairperson of the Council committee or his or her designee and shall be filed with the Clerk of Council after approval.
(Ord. 154-1991. Passed 5-6-91; Ord. 40-2018. Passed 3-5-18; Ord. 17-2020. Passed 2-18-20.)