Effective February 13, 2018 - Updated October 2, 2019
Table of Contents
SECTION 1: WHAT IS PROCUREMENT
1.1 Procurement Authority
1.2 Procurement Mission Statement
1.3 Procurement Objectives and Standards
1.4 Procurement Ethics
1.5 Procurement Organization Structure
SECTION 2: TOWN POLICIES AFFECTING PROCUREMENT
2.1 Solicitation Policies
2.2 Procurement Levels
2.3 Exceptions to Bidding
2.3A Sole Source
2.3B Emergency Procurement
2.3C Purchasing Cooperatives
2.3D Critical Procurement
2.4 Invalid purchases
2.5 Insurance
2.6 Training
2.7 Retention and Disposition
SECTION 3: METHODS OF PROCUREMENT
3.1 Appropriated Monies
3.2 Contracts or Agreements
3.3 Purchase Orders
3.4 Change Orders
SECTION 4: TOWN PROCEDURES FOR SOLICITATIONS
4.1 Notice/Advertisement of Solicitations
4.2 Specifications
4.3 Receipt, Safeguarding and Opening of Solicitations
4.4 Corrections or Withdrawals
4.5 Late Bids/Proposals
4.6 Acceptance and Evaluation
4.7 Negotiations
4.7A Informal Bids
4.7B Sealed Bids
4.7C Sealed Proposals
4.7D Multi-step Sealed Bidding/Proposals
4.8 Award
4.8A Tied Offerors
4.8B Award Delay
4.9 Policies for Offerors
4.9A Collusion or Anticompetitive Practices
4.9B Responsibility of Offerors
4.9C Approved Accounting Systems
4.9D Right to Audit Records
4.9E Resolution of Protested Solicitations and Awards
SECTION 5: CONSTRUCTION CONTRACTING
5.1 Design-Bid-Build Method of Construction Contracting
5.2 Design-Build Method of Construction
5.3 Construction Manager at Risk Method of Construction
5.4 Bid Security
5.5 Performance Bonds
5.6 Retention
SECTION 6: PROFESSIONAL SERVICES
SECTION 7: VENDOR ISSUES
7.1 Resolution of Contract Controversies
7.2 Violations of Law
7.3 Authority to Debar or Suspend
SECTION 8: TYPES OF CONTRACTS
8.1 Term
8.2 Multi-Term
8.3 Contract Clauses
8.4 Price Adjustments
SECTION 9: MANAGEMENT AND DISPOSAL OF TOWN PROPERTY OTHER THAN REAL PROPERTY
9.1 Salvageable Personal Property
9.2 Non-Salvageable Personal Property
9.3 Seized Assets and Unclaimed Properties