157.07 VACATIONS.

   (a)   The Municipality will provide the following vacation benefits for all full time employees:

 

Years of Service   At Least   But Less Than        Vacation Earned 01       7 years         2 weeks 07      12 years      3 weeks 12      20 years      4 weeks 20 and over            5 weeks

 

(Ord. 2-88. Passed 2-9-88.)

   (b)   Employees will earn vacation based upon their respective anniversary date. Vacation will be credited on each anniversary date and be based on years of service. All vacation must be used within twelve months from the time such vacation was credited. Vacation requests of one week or more must be made at least two weeks in advance in writing to the supervisor and further approved by the Administrator. Vacation requests of less than one week must be submitted within three days prior to the requested leave and receive approval from the supervisor and the Administrator. Vacation may not be taken with less than half day increments. Employees who have earned three or more weeks of vacation may elect to receive one-week wages in lieu of vacation time. Employees whom have earned four or more weeks of vacation may elect to receive two weeks wages in lieu of vacation time. New employees with prior public service may be given vacation credit for such service at the discretion of the Administrator.

(Ord. 30-03. Passed 8-26-03.)

157.08 SICK LEAVE.

   (a)   Each full time employee of the Village shall be entitled to one and one-quarter days of sick leave for each month worked, or fifteen days per year.

   (b)   Unused sick leave shall be cumulative up to 270 days (2,160 hours) and shall be earned only during those months in which an employee works at least 100 hours, including vacation time.

   (c)   An employee who retires from the Village, subject to the provisions of the rules and regulations governing the Public Employees Retirement System, shall be permitted to convert one- third of his or her unused sick days into cash upon retirement.

   (d)   Additionally, an employee may convert one-third of his or her sick leave days earned above 270 days (2,160 hours) to cash, annually, payable at the end of the calendar year, after which the employee’s sick time earned coverts back to the 270-day maximum.

   (e)   An employee who currently has earned sick leave above the 270-day maximum as of the date of passage of this section shall receive a cash buyout at the rate of one-third of his or her current sick leave balance over and above the 270-day maximum accumulation.

   (f)   The accumulated sick leave, up to the maximum specified in this section, of a full-time employee who dies while employed by the Village and who has been continuously employed as a full-time employee of the Village for at least five years prior to his or her death, shall be paid to the beneficiary named by the employee in the Village’s life insurance policy.

   (g)   An employee who would exhaust his or her sick leave balance due to catastrophic illness will be permitted to apply for extended disability leave, subject to approval by Council, on a case by case basis.

   (h)   Sick leave is only to be used when one is sick or injured. It may also be used for personal medical or dental appointments. An employee reporting off sick for more than two consecutive days will be required to present a doctor’s letter of confirmation on the third day to his or her immediate supervisor. Sick leave abuse will not be tolerated, and may result in disciplinary action. (Ord. 33-92. Passed 10-13-92.)

   (i)   The Village Administrator may establish a Paid Sick Leave Donation Program under which an employee paid directly by warrant of the Village of Minerva may donate some of that employee’s accrued but unused paid leave to another employee paid directly by warrant of the Village but who has no accrued paid leave and who has a critical need for leave because of circumstances such as a serious sickness, illness disease or injury not covered by worker’s compensation or wage continuation plan. A policy shall be established by the Village Administrator to administer the Paid Sick Leave Donation Program, which shall comply with the Codified Ordinances. The policy shall include, but not be limited to, provisions that identify the circumstances under which leave may be donated and that specify the amount and value of leave that may be donated. (Ord. 20-12. Passed 8-28-12.)

   (j)   The Village Administrator is hereby authorized to buy-back accumulated compensatory time of Village employees in an amount not to exceed twenty-five thousand dollars ($25,000) in any calendar year without the prior approval of Council in anticipation of future retirement budgetary needs. (Ord. 26-10. Passed 12-14-10.)

157.09 FUNERAL LEAVE.

   Funeral leave will be permitted under the following circumstances:

   (a)   Employee may use up to three days of sick leave (depending on circumstances) per funeral to attend funerals for the following family members: Mother, father, mother/father-in-law, sister, brother, sister/brother-in-law, grandparents and grandchildren.

   (b)   Accumulated sick leave may be used for deaths in the immediate family as follows: Husband, wife, and children, for three days or more per funeral at the discretion of the Administrator.

   (c)   Any other time off for funerals must be an unpaid leave of absence or use of vacation pay. The Administrator has the discretion to make exceptions in situations where unusual circumstances exist.
(Ord. 2-88. Passed 2-9-88.)

157.10 COMPENSATORY TIME.

   (a)   In lieu of overtime compensation, full time hourly employees who work at the request of their supervisor beyond their regular work week and work period may elect to receive compensatory (comp) time. Compensatory time will be provided on a time and one-half basis (i.e., one and one-half hours of comp time for each hour of overtime). No employee may accumulate in excess of 100 hours.

(Ord. 10-06. Passed 3-28-06.)

   (b)   Compensatory leave requests of one week must be made at least two weeks in advance in writing to the supervisor and further approved by the Administrator. Compensatory time requests of less than one week must be submitted within three days prior to the requested leave and receive approval from the supervisor and the Administrator. Compensatory time may not be taken with less than one full day increment. When the employment relationship is terminated, whether because of resignation, retirement, discharge, or death, the compensatory time bank will be cashed out and paid to the employee at the rate of pay the employee is earning on termination or the average rate of pay for the last three years of employment, whichever is greater.

(Ord. 2-88. Passed 2-9-88.)

157.11 RETIREMENT FUND CONTRIBUTIONS.

   (a)   Effective April 1, 1988, the Municipality shall pay a portion of the employee contribution to the Public Employees Retirement System for all full time employees of the Municipality who are members of the Public Employees Retirement System in the amount of three percent (3%).

   (b)   Effective April 1, 1988, the Municipality shall pay the employee contribution to the Police and Fire Pension Fund of the State of Ohio, for all full time employees who are members of the Police and Fire Pension Fund in the amount of three percent (3%).

   (c)   The Municipality hereby specifies that the three percent (3%) contribution being paid by the employer will be in lieu of three percent (3%) of the employee's contribution.

   (d)   Employees of the Municipality will not be given the option of choosing to receive the three percent (3%) contribution directly but the Municipality will directly pay these contributions to the Public Employees Retirement System.

   (e)   The Finance Director be and is hereby authorized to draw her warrants upon receipt of vouchers duly approved by the Administrator.
(Ord. 5-88. Passed 2-9-88.)