141.01 Advertising and awarding of contracts.
141.02 Board of Control: composition; records; contract approval; preparation of department estimates.
CROSS REFERENCES
Contracts for utility services without advertising for bids - see Ohio R.C. 9.30
Contracts for work on buildings and improvements - see Ohio R.C. 153.50 et seq.
Contracts with County to provide air and water pollution services - see Ohio R.C. 307.151
Contract restrictions - see Ohio R.C. 715.68, 731.48
Contract power of Council - see Ohio R.C. 731.05
Board of Control contract approval - see Ohio R.C. 733.21 et seq.
Service Department contracts - see Ohio R.C. 735.05 et seq.
Contract interest - see Ohio R.C. 735.09; GEN. OFF. 525.10
Safety Department contracts - see Ohio R.C. 737.02, 737.03, 737.04
Open meetings - see ADM. Ch. 107
(a) All contracts made by the City of Medina shall be executed in the name of the City and signed on its behalf by the Mayor.
(b) The directors of the various departments of the City may purchase and contract for supplies or materials, or provide for any work under the supervision of the department not involving more than two thousand dollars ($2,000).
(c) In the absence of an ordinance passed by Council, the Board of Control shall approve all contracts or purchases in excess of two thousand dollars ($2,000) but not exceeding twenty thousand dollars ($20,000) and shall direct the Mayor to enter into the contract. In the absence of an ordinance passed by Council, the Finance Committee shall approve all contracts or purchases in excess of twenty thousand dollars ($20,000) but not exceeding thirty-five thousand dollars ($35,000) and shall direct the Mayor to enter into the contract.
(d) Except as permitted otherwise by law, when any expenditure, other than the compensation of persons employed by the City, exceeds thirty-five thousand dollars ($35,000), such contracts shall be in writing and made with the lowest and best bidder as determined by the Board of Control after advertising for not less than two nor more than four consecutive weeks in a newspaper of general circulation with the City. Bids shall be opened and publicly read at the time, date and place specified in the advertisement to bidders or specifications. The time and date of bid openings may be extended to a later date by the Board of Control, provided that notice of the change shall be given to all persons who have received or requested specifications no later than forty-eight hours prior to the original time and date fixed for the opening. (Ord. 77-23. Passed 4-24-23.)
(e) With authorization by Council, the Mayor may, on behalf of the City alone or in conjunction with one or more other political subdivisions and/or public or private hospital, execute a contract between the City and an emergency medical service organization, without competitive bid, for the purpose of providing emergency medical services and ambulance services to emergency patients in response to medical emergencies, notice of which is received through a 911 emergency system or similar system serving the City or notice of which is received directly by the City.
For the purpose of this section:
(1) "Ambulance" means any motor vehicle that is used, or is intended to be used, for the purpose of responding to emergency medical situations, transporting emergency patients and administering emergency medical service to patients before, during, or after transportation;
(2) "Emergency medical service" means services performed by first responders, emergency medical technicians and paramedics and includes such services performed before or during any transport of a patient, including transports between hospitals and transports to and from helicopters;
(3) "Emergency medical service organization" means a public or private organization using first responders, emergency medical technicians and/or paramedics to provide emergency medical services;
(4) "Emergency patient" means an individual who requires emergency medical care, as a result of serious illness or injury (not necessarily life-threatening), prior to receiving professional medical care or hospitalization; and
(5) "Medical emergency" means an unforeseen event affecting an individual in such a manner that a need for immediate care is created.
(Ord. 33-09. Passed 3-9-09.)
(a) The Mayor (Director of Public Safety), President of Council, the Director of Law, Director of Finance, and the Director of Public Service, or in their absence, each member's designee, shall constitute the Board of Control; the Mayor shall be ex-officio president.
The Board shall keep a record of its proceedings, all votes shall be by the yeas and nays, entered on the record, and the vote of a majority of all members of the Board shall be necessary to adopt any question, motion, or order.
(b) Approval by the Board shall be contingent upon the Director of Finance certifying that the funds are available in the amount specified to provide for the payment of the contract or expenditure.
(c) The members of the Board shall prepare estimates of the revenue and expenditures of their respective department to be submitted to Council by the Mayor, as provided by the general laws of Ohio.
(d) The Board shall have exclusive authority to hear all requests to waive water, sanitation, or any other utility charges the City may bill. They shall have the authority to authorize payment plans for any such charges and the authority to waive or adjust disputed water, sanitation, or other utility charges up to two hundred dollars ($200.00). Such decisions shall be issued by ordinary mail to the objecting customer, which shall be a final order. The Board shall also review any requests to waive charges in excess of two hundred dollars ($200.00) and forward the request, together with its recommendation, to Council for final determination. Such recommendations shall be delivered to the Clerk of Council in writing for appropriate Council action.
(e) The Board shall have authority to review and decide matters in connection with wage continuation requests for City of Medina employees. The Board shall have authority to review and make recommendations to the Medina City Council in connection with bid awards and change orders on bid contracts. The Board shall have authority to review and decide matters involving property damage issues involving the City of Medina up to a cost of twenty five hundred dollars ($2,500). The Board may review and decide issues involving throwing away outdated City of Medina equipment that is not suitable for auction. The Board shall have authority to authorize a request for additional sick time presented by a Medina City employee through the Medina City Civil Service Rules.
(Ord. 69-09. Passed 5-11-09.)
(f) The Board shall have the authority to approve individual promotional sales for the Medina Community Recreation Center and the Memorial Park Swimming Pool.
(Ord. 52-10. Passed 3-22-10.)